Primary Responsibilities
Responsibilities include, but are not limited to the following
Security
Maintain reliable relationship with GRG on staff travel, incident reporting and security management for expatriate staff, ensuring all appropriate documentation is in place in a timely manner;
Oversee security management procedures, staff training and performance of all security service providers for Nairobi office and field offices;
Oversee production and regular updating of security management plans;
Oversee daily security management of all TIS+ staff movements;
Oversee security vetting of potential TIS+ staff, STTA and subcontractors;
Regularly review and as needed, work to improve physical security standards at TIS+ offices;
Supervise staff and consultants working on security issues;
Logistics
Oversee all TIS+ vehicle use and maintenance, in accordance with USAID and AECOM rules and policies;
Oversee transport of goods to field locations, ensuring reliable tracking and reporting systems are in place;
Administration
Oversee the application and renewal of the country registrations
Oversee all office leases, renewals, relationships with landlords and ensure timely payments
Oversee office maintenance and cleaning service providers for all TIS+ offices;
Asset Management
Maintain TIS+ inventory of procured equipment, in accordance with USAID and AECOM rules and policies, and assist in tracking and updating all non-expendable equipment in OneSource;
Oversee TIS+ PIKA NXP tracking and reporting;
Oversee annual asset reporting and disposition of assets procedures and documentation;
Human Resources
Oversee all work permit and visa issues for international staff;
Oversee all national staff recruitment, documentation, orientation, performance appraisals, revision of SOW or Job Descriptions, as needed.
Ensure all HR documentation as needed is filed in One Source and complies with annual documentation audits.
Information Technology
Oversee IT service providers for all TIS+ offices;
Oversee information security management systems, procedures and staff orientation and training as needed;
Reporting
The Operations Manager reports to the Chief of Party
Minimum Requirements
Must have five (5) years of experience working in an operations management capacity on projects of a similar scale and scope, including experience in US Government policies and procedures, with regards to procurement processes, logistics, systems, HR management, and administration.
Must have a minimum of a Bachelor’s degree in international development, international relations/affairs, business, management, finance, or a related field.
Demonstrated security management experience, M/S office expertise, previous experience working in a fragile‐state context and demonstrated ability to communicate effectively in English, both verbally and in writing required.
Somalia language skills desirable
 
Preferred Qualifications
 
Prior experience working on OTI or OTI-like programs also desirable.

Apply via :

jobs.aecom.com