Required Skills:
The Nairobi Office Manager will report to Kiva’s Regional Representative based in Nairobi with a dotted line to the Director of HR who is based in San Francisco.
Responsibilities of the role include, but are not limited to:
HR Support: Support the HR needs of the Nairobi office, including assisting with processing of work permit/visa requirements, alien cards, and ensuring timely submission and follow-up as needed as well as hiring and recruitment support.
Facilities Manager: Manage facility and office management issues including but not limited to scheduling of office maintenance and utilities services; act as liaison between our office vendors, building managers and janitorial staff; manage required government license payments
Receptionist: Welcome office visitors and manage guest arrivals to the Nairobi office; handle all inquiries and phone calls, directing inquiries to appropriate staff; manage office mail
Event Planner/Culture Keeper: Organize and assist with company events and contribute to our office culture and environment; support the onboarding of new hires.
Security and Safety Officer: Support security procedures to ensure security and safety within the office; coordinating security trainings for new hires and existing staff members,manage staff and volunteer access to office facilities
Organizer: Ensure the Kiva office is kept in a clean and orderly fashion
Procurement: Manage office budget and procurement of office supplies, food and drinks, equipment, and furniture; manage inventory and record-keeping of fixed assets; verify receipt of supply and process invoices; manage petty cash
Travel and Scheduling Wizard: Coordinate meetings as needed (e.g. scheduling conference rooms, coordinating food and drink, other logistics of larger events); assist staff with travel arrangements and travel expense management
Other duties as assigned
Required Experience
Bachelor’s degree required
Minimum of 2 years of previous professional experience
Strong computer skills including Google applications, Microsoft Word, Excel, PowerPoint, and other commonly used software/web applications
Excellent organizational skills, attention to detail; ability to work under pressure and juggle multiple tasks and projects
Proven ability to maintain professionalism when dealing with confidential issues
Positive presence, great interpersonal skills, business maturity, excellent oral and written communication skills, proven team player
Ability to take calls at night on occasion (ie. twice per month) to communicate with Kiva’s HQ in San Francisco

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boards.greenhouse.io