Purpose of job
To perform various administrative and clerical tasks to support Send a Cow office in Migori. The office clerk will work diligently to help maintain smooth office operations.
Office Clerk Job Responsibilities
Secretarial duties
Organize and schedule appointments for project staff
Receive, record & distribute mails, correspondence memos, letters, faxes and forms
Assist in the preparation of regularly scheduled reports
Develop and maintain a filing system in the office.
Support field data entries whenever necessary.
Front office management
Manage front office operations that preserve and enhance the image of Send a Cow
Maintain contact lists.
In liaison with the main SACK office book travel arrangements for staff, donors and other project visitors and offer other logistical support.
Act as the point of contact for internal and external clients to the office.
Provide prompt feedback from management, stakeholders etc. within the office and to field staff.
Ensure proper arrangement and coordination for office Security.
Ensure periodic maintenance to the office building whenever necessary
Financial and general administration support
Manage office petty cash, maintain a petty cash register, record all transaction in ledger book / analysis book, reconcile expense reports and submit.
Receive and facilitate the processing of staff finance requests.
Support the project coordinator to update and maintain office policies and procedures.
Receive and file staff time-sheets.
Liaise with management and senior administrative assistant to handle requests and queries from senior managers
Ensuring office utilities payments – telephone and water bills are done within the timelines.
Management of the organization assets and consumables.
Maintain up to date asset register.
Maintain an inventory of all assets procured by the project in accordance with SACK requirements.
Order, procure where necessary and maintain office supplies
Administer Alert insurances and arrange insurance cover for office vehicles and motorbikes as needed.
Book for Inspection / Evaluation for the Vehicles and Motorbikes booked at the required time from AA Kenya for Insurance.
Any other duty as may be assigned by the supervisor.
Qualifications for the Office Clerk Job
Minimum of diploma in business management/administration & CPA part 2 or equivalent from recognised institutions
Minimum of 2 years’ experience in a similar position and generally well rounded in various office duties.
Working knowledge of office equipment
Thorough understanding of office management procedures
Excellent organizational and time management skills
Demonstrate a high level of initiative and attention to detail
Experience with handling petty cash
go to method of application »

To apply please complete an application, key three achievements and EO forms below (CVs will not be considered), and send to applications@sendacow.org 

Apply via :

applications@sendacow.org