Purpose of Assignment
Under the direct supervision of the Inventory Manager, the Logistic Officer is responsible for defining transportation interventions to meet business needs, setting up and manage all the logistic operations in all of our areas of implementation.
This is a critical position to us. It requires diligence, dedication, and a capacity to handle numerous duties within a changing environment.
Logistics Officer Job Responsibilities
Manage, supervise, monitor and record the movement of stock and coordinate deliveries with particular attention to cost control, quality and timely delivery
Plan routes, products, and process shipments and shipments documentation
Direct, optimize and coordinate full logistic cycle
Handle technical details relating to transportation, such as transportation regulations and any necessary documentation.
Liaise, build relationships and negotiate with logistic contractors. Manage relationships with third party logistics partners.
Work closely with the Inventory Manager to ensure appropriate procedure and systems are in place to ensure efficiency of the operations, including risk management procedures, executing/enforcing protection measure for goods in transportation and goods in transit mitigations systems
Assist in analyzing operating procedures, and prioritizing any logistic procedures. Keep track of logistics, pick up and delivery times, transport costs and efficiency. Analyze transportation spend, support on deciding on strategies to minimize administrative work
Efficiently evaluate the costs of transportation, services and delivery schedules within a budget or distribution strategy. Maintain metrics and analyze data to assess performance and implement improvements
Work towards optimizing lead times, working closely with operations director to identify inefficiencies in logistic and distribution
Meet cost, productivity, accuracy and timeliness targets
Strategically plan and manage warehouse loading and offloading activities. Ensure subordinates are performing to expectations (loading/offloading personnel and drivers)
Effectively troubleshoot any issues that may arise in national freight transportation. Resolve any arising problems or complaints
Comply with laws, regulations and ISO requirements
Liaise with the Operations Division and other offices including regional business development managers, to implement new initiatives and align with business practices
Coordinate staff travel and use of company vehicles
Conduct field visits to Depots, warehouses or project sites to monitor supplies and purpose actions to improve logistic arrangements
Prepare fleet reports, as well as a logistics reports
Check in weekly with Inventory Manager, providing weekly updates (weekly work plan) on all logistical activities
Maintain familiarity with relevant logistics compliance issues as required by the policies of our investors, and legal statutes in order to ensure compliance
Meet Logistics KPIs/targets including quality of customer experience.
Additional Responsibilities
Promote up to date transportation management thinking and practices
Execution/implementation of company delivery note systems, sourcing reports and enforcing weekly checks at regional distribution centers
Ensure maximum availability for future implementation of controls and monitoring mechanisms for all logistics assets such as vehicles, generators, computers and all other technical items using either petrol, diesel or kerosene to maximize efficiency and ensure regular maintenance
Participate in business planning and review meetings to advice on logistics matters
Provide technical and advisory support to our departments and partners on logistic management issues, identify and focus on best services which can be provided by the supply section to partners
Ensure reporting to senior management, operation manager and external partners
Other tasks as required.
Knowledge and Skill Requirement
Proven working experience as a logistics officer
Record of successful distribution and logistics management
Knowledge of national and international import/export legislation
Demonstrable ability to lead and manage staff
Proficient in standard logistics software
Excellent analytical, problem solving and organisational skills
Ability to work independently and handle multiple projects
Ability to work strategically to realize organizational goals, develop strategies, set clear visions
Ability to persuade and influence, negotiate to obtain agreement, promote ideas
Ability to network and establish good relations with stakeholders
Fast learner, adapts and respond to change, tolerate ambiguity
Ability/Experience with using ERPs
Strong overall knowledge and understanding of logistic principles, financial and legal aspects of transportation issues, ethics and risk management of supply chain operations.
Qualifications for the Logistics Officer Job
University degree from recognized academic institution in one or more of the following areas are preferred: Transportation management, Business administration, Economics, Engineering, or areas directly related to logistic operations.
First University degree combined with demonstrated professional work experience and understanding of relevant functions may be considered in lieu of advanced university degree, preferably combined with credited courses or certifications from relevant professional bodies in supply chain management, contracting or logistic
Minimum 3 years of progressively responsible professional work experience at the national and international levels in supply/logistic management
Ability to work in multi-cultural environment
Ability to lead large teams
Above par communication and presentation skills
Ability to work in high-pressure context
Solution oriented thinking
3-5 years working experience
Valid Driving License
Languages:Fluent in English and Kiswahili
Reporting to
Inventory/Warehouse Manager
Working Conditions
Working conditions are normal for an office and field environment. Work may require occasional weekend and/or evening work
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Send your Cover Letter and detailed CV to apply@jobs.dumaworks.com marking the subject as “2992”, Your Full name & Phone number e.g. 2992 Barack Obama, +2547xxxxxxxx. If you don’t follow these instructions, your application will not go through.Deadline for receiving applications: Friday, 25 August 2017N.B. * You will receive a confirmation email and an alert to take a basic screening test over SMS or online. The email with the test may not arrive immediately. Please be patient. The email/SMS test will typically be 5-8 questions to help us understand your background. Regular SMS rates apply to the test.If you apply and don’t meet these minimum qualifications, we won’t be able to forward your application to the employer.

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