Job Description
We are currently seeking an experienced and talented individual to fill the position of Human Resource Payroll and Disciplinary Associate, at our Headquarters office in Kakamega. Below are the details for the position:
Roles
General HR Administrative roles. Be in charge of the Human Resource hotline and track all reported cases via the Hotline and share summary monthly reports
Maintain correspondence on our HR Wiki page Feedback portal, track reported cases and actions taken
Keep track of all staff grievances and any needed appeals that may take place in liaison with the Human Resource Manager.
Maintain HR case tracker database, providing detailed status report.
Work in liaison with the Human Resource Manager and offer Administrative support when handling disciplinary cases.
Maintain soft copy filing system for all disciplinary cases handled at the Headquarter office
Provide needed documentation to the legal team for filing purposes.
Provide support and relevant documents as may be requested for HR Audit.
Provide periodic reports to the County Labor office in liaison with the Huma Resource Manager on staff engagement and exit.
Payroll Administrative support Timely and accurate preparation of HQ payroll changes, review and ensure accuracy of approved changes, track and deduct all staff advances and other special payroll deductions.
Carry out level 1 QC on HQ/Field payroll changes in liaison with the Payroll Senior Administrator
Coordination efforts between payroll, human resources and other departments to ensure proper flow and maintenance of employee data
We are an international nonprofit that works in Kenya, Rwanda, Burundi, Tanzania, Uganda, and Malawi. In these countries, our 5,000+ strong staff serves over 500,000 smallholder farmers and enables them to grow their way out of hunger and poverty.
Farmers First Establish / maintain employee records; ensure that employee changes are entered correctly and made on timely basis; review changes for proper authorization.
Processing One Acre Fund loans in liaison with Benefits Officer before submitting the loan request for processing.
Drafting Correspondence letters/emails to HELB, Banking Institutions etc.
Compiling and recording all payroll queries and submitting them to Payroll Admin.
Provide effective support &timely submission of statutory dues and compliance with the organization’s HR policies plus receipt filing.
Payroll filing and documentation of monthly payroll changes
Printing monthly pay slips and ensuring distribution within timelines
Follow policies and confidentiality dictations to safeguard data and information
Job Requirements Minimum of 2 years’ Experience in Human Resource Management is mandatory.
Minimum of Diploma in Human Resource Management from a recognised institution.
Member of IHRM
Excellent computer skills with proficiency in excel and power point.
Conversant with labour laws
Relevant experience in basic payroll management will be an added advantage
Discreet and able to handle confidential information of both staff and the organisation
Excellent problem solving/judgment skills and high level of attention to detail and accuracy
Strong organizational skills and ability to work under pressure
Ability to handle and prioritize multiple tasks and meet tight deadlines with minimum supervision
Good numerical skills
Quick learner and team player
Excellent written and verbal communicator
A strong sense of ethics, honesty and integrity
Be willing to reside in Kakamega, Kenya

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