REPORTS TO: HR AND ADMIN COORDINATOR
NATURE AND SCOPE OF THE POSITION
The HR and Admin Assistant will support our busy HR and Administration department. He/She will be responsible for providing administrative support for the department and assist with day to day operations of the HR Functions and duties.
DUTIES AND RESPONSIBILITIES
Assisting with day to day operations of the HR functions and duties
Providing clerical and administrative support to the Human Resource Coordinator
Compiling and update employee records (hard and soft copies)
Assist in payroll preparation by providing relevant data (changes in staffing)
Assist the HR Coordinator in handling Audit queries
Handle the filling system for both personnel files and Administration files
Participate in developing departmental goals and objectives
Updates employees phone directory and maintains a database of employee contact information for both Kenya and Somali
Assist in maintaining the personnel files in compliance with the legal requirements and the HR Checklist
Incharge of handling the switchboard and directing phone calls to the respective team members
Incharge of ordering stationary and ensuring that they are not misused
Incharge of booking flights and sending out itineraries to the specific team member
Assist in handling general administration and ensuring the office is always up and running
Custodian of Petty Cash
Any other duties assigned
JOB SPECIFICATION
QUALIFICATIONS
ESSENTIAL
DESIRED
Academic
· Degree in Human Resources/Social Sciences/Management/Business Administration
Higher Diploma in Human Resources
Experience
· 1 year in similar position
Work related skills
· Outstanding Organizational and time management skills
· Strong communication skills
· Ability to multitask and prioritize daily workload
· Aggressive and Result Oriented
· Able to meet deadlines
Personal attributes
· Ability to work under pressure
· Trustworthy
· Team player
· Responsiveness
· Strong interpersonal skills
· Strong customer relation skills
· Integrity
This job description is meant to be only a representative summary of the duties and responsibilities performed by the jobholder. The jobholder may be requested to perform job-related tasks other than those stated in this description.
go to method of application »

Apply via :

hr.eaprogram@mercyusa.org