SUMMARY:
Our client is an international organisation that manages the grant-giving programmes of charitable entities by providing strategic advice on programmes and offers them a full array of grant management services.
JOB PURPOSE:
This is a full-time position taking day-to-day direction from the Grant Manager for Uganda and Zimbabwe and reporting regularly to the Regional Director.
PRIMARY RESPONSIBILITIES:
Handling of Incoming Grant Applications
Confirm receipt of grant applications or enquiries and send out grant application forms where appropriate
Discuss new applications with Grant Manager and request additional information from applicant when necessary
Enter applications in the database and update as needed
Send out regret letters if application is declined and approval letters if application is granted
(Financial) Follow up of approved applications in accordance with procedures
Prepare synopsis of the application according to guidelines.
Prepare applications for presentation to the staff meeting
Enter accurate bank information
Prepare payment letters for final approval
Schedule payments in Salesforce -database
Review of audited financial documents to assess financial health of organizations in collaboration with Grant Manager
Monitor and Updating for Project Database to ensure timely actions
Monitor due dates for reports and follow up.
Monitor scheduled payments in the event of multi-year grants
Monitor and follow up on pending applications in consultation with Grant Manager
File digital or hard copy of all relevant documents related to active projects
Archive projects that have been closed
General and Administrative Support of Grant Manager
Organize travel arrangements for Grant Manager: arrange meetings with partners, book flights and hotels, put together itineraries, compose a travel guide with route and comprehensive information of projects to be visited
Provide Grant Manager with analysis from Salesforce MIS such as number of grants to specific program area, upon request or pro-actively
Handle all incoming (e)mail and phone calls
Organize meetings with (potential) partners, coordinate papers for meetings (e.g. project write ups)
Assist in preparation of presentations, internal and external
Coordinator expense report
EDUCATION:
Minimum of a Bachelor’s Degree. Master’s Degree preferred.
EXPERIENCE:
At least 5 years of professional experience in high-level project assistant, secretarial or organizational function. At least two years of this experience should be with an international organization or NGO
Experience working in Uganda, Zimbabwe preferred
Demonstrated experience and skills in all aspects of office administration procedures
Experience in IT and database administration
KNOWLEDGE:
Strong analytical and problem-solving skills
Excellent communication and interpersonal skills
High level of knowledge and competency in Microsoft Office especially Word, Power Point, Outlook and Excel
Strong organizational skills including ability to prioritize and manage time
Fluent in written and oral English and Kiswahili
Personal Qualities/Skills/Aptitudes:
Ability to work and interact with people from diverse, professional , social and cultural backgrounds
Experience in providing general support in a small team and an experienced team player
Can work autonomously, effectively managing workload without continual guidance
Energetic, willing and ‘can do’ attitude

Apply via :

www.armadahumancapital.com