Job Description
Sustainet Group Ltd. is looking for a pleasant Front Desk Assistant to undertake all receptionist and clerical duties at the desk of our main entrance.You will be the “face” of the company for all visitors and will be responsible for the first impression we make.
The ideal candidate will have a friendly and easy going personality while also being very perceptive and disciplined. You should be able to deal with complaints and give accurate information. A customer-oriented approach is essential the goal being to make guests and visitors feel comfortable and valued while on our premises. One with excellent oral and written communication skills and able to organize their work using Microsoft office tools (MS Excel, Word, Power Point) and operate office equipment. Ultimately, a successful Front Office Assistant should ensure the efficient and smooth day-to-day operation of our office.
Responsibilities
Operating the switchboard by answering, screening and directing phone calls.
Serve visitors by greeting, welcoming and directing them appropriately; notify company personnel of visitor arrival.
Provide general administrative and clerical support including scanning and copying
Organize scheduled appointments, such as board room and conference room bookings
Sort and distribute incoming / outgoing correspondences such as parcels
Assist in the preparation of regularly scheduled reports – such as organizing reports in power point.
Supervise office cleaning.
Ensure office & Café supplies are replenished
Maintain Sustainet Group contact lists
Act as the point of contact for internal and external clients
Liaise with Head of HR & Administration on security and parking matters for Shiriki house and Raphta Heights building.
Requirements
Proven 3 years and above experience as a Front Office personnel
Knowledge of office management systems and procedures
Working knowledge of office equipment, like printers, PABX
Proficiency in MS Office (MS Word, MS Excel and MS PowerPoint, in particular)
Excellent time management skills and the ability to prioritize work
Attention to detail and problem solving skills
Excellent written and verbal communication skills
Strong organizational skills with the ability to multi-task
Diploma in Front Office Management

Applicants should send to The Human Resource Manager on hr@sustainetgroup.com. Indicate on the Email Subject the job title being applied.

Apply via :

hr@sustainetgroup.com