Job Description
Reporting to the Administration Coordinator, the incumbent will assist in the day to day running of the Administration Department.
Responsibilities
Duties will include but not limited to the following:
Ensuring all administrative services are running smoothly and escalating problem areas on time.
Ensuring that staff transport scheduling is done in a precise and timely manner.
Assisting with planning and booking of transport and accommodation for staff travel, both local and international.
Receiving communication from external parties and ensuring it gets directed to the concerned department and where required, provide feedback.
Ensuring reconciliation of meal deductions is done on time and any errors are rectified before close of payroll.
Managing the facility maintenance schedule and handling maintenance escalations by ensuring the appropriate vendor is notified on time.
Verifying all admin related vendor invoices and deliveries and liaising with the finance department for payment.
Facilitating logistics for all company events, including sitting on planning committees where required.
Working closely with all other departments to ensure facilities meet requirements, and ensuring that the admin department provides a clean, safe and friendly working environment to all staff at all times.
Working with the IT department to create and manage a meeting room scheduler, including managing access to restricted areas.
Creating and providing periodic and ad hoc reports.
Performing any other duties as may be assigned from time to time
Skills And Qualifications
The successful candidate will posses;
Degree in Business Administration or equivalent.
Experience with MS Office applications with strong proficiency in MS Word and MS Excel.
Solid knowledge of office procedures.
Minimum of 3 years’ practical experience in a reputable organization.
Personal Characteristics
The ideal candidate will;
Posses strong communication skills, both verbal and written with good interpersonal skills.
Have the ability to prioritize work requests and deliver on time with minimal errors.
Be flexible to work various shifts.
Demonstrate good analytical and problem solving skills.

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