Administrative & Logistics Assistant

Administration Officer in Nairobi to enhance the Administration and Logistics department’s delivery of services by ensuring smooth running of logistic activities, administration activities and management of stock movement in compliance with UDPK’s internal regulations. The Administrative and Logistics Assistant is to contribute to a variety of administrative and logistics activities by assisting the administration department met the deadlines that have been stipulated.
The Administrative and Logistics Assistant will work closely with and report directly to the Finance and Administration Officer. He /she will be directly contributing in the following activities;
Roles for the Administrative & Logistics Assistant Job
Ensuring the logistic functions serve project needs in accordance with UDPK’S procedures by:
Participating in the raising of Purchase Service Requests (PSR) by adhering to the laid down commitment of expenditure procedures for review by the Finance and Administration Officer
Ensuring all purchase files are properly kept and they contain all necessary support documentation
Implementation of the equipment and stores management and maintenance to ensure proper monitoring and usage
Supporting the monitoring of fleet of vehicles and monitor the vehicle movement schedule and the monthly report sheet.
Liaising with the regional program coordinators for follow up to report on site activities, plan of purchases and/or any other issues that need to be managed between the field and the main office.
Supporting the implementation of front office functions
Expected Outcomes
Efficiency in the administration and logistics office
Proper and efficient usage of the fleet of vehicles
Proper adherence to laid down procedures and deadlines and effective filing of logistical documents
Understanding of the functioning of the administration and logistics department
Requirements for the Administrative & Logistics Assistant Job
Diploma in Purchasing and Supplies/ Office management and/or any other relevant field with practical experience in a busy logistics office for a period of at least 2years
At least possess CPA part I
Preferably possess a driving license and 1-year driving experience
Preferably at least 2 years’ experience working with an NGO
Should possess organization skills, be a team player, pay attention to details and be cost conscious.

UDPK is an equal opportunity employer. Any qualified interested persons are encouraged to apply by submitting, an application letter stating their current and expected remuneration, detailed CV, with copies of academic and professional credentials and contacts of 3 referees to the email udpk@udpkenya.or.ke not later than 30TH September 2017.The email subject should be clearly marked: “Application for Administrative and Logistics Assistant”Qualified Women, Youth and Persons with disabilities are encouraged to apply.

Apply via :

udpk@udpkenya.or.ke