Key Duties and responsibilities:    
Administrative work
Draft and type routine correspondences
Maintain filing and other office systems
Handles communication including telephone, fax and email
Assists in preparing programs for visitors, including hostel bookings, airport transfer, ticketing etc.
Support in arranging travel schedules and related logistics (including fund monitoring), together with expense claims for staff
Maintains office environment and stationary supplies with appropriate records
Liaises with the appropriate units for repair, supply and maintenance of office facilities
Procurement
Completing procurement forms – procurement requests, purchase orders etc.
Simple bid analysis
Carrying out due diligence on suppliers
Financial support
Assists in processing financial requests- payment requests, travel advance request etc.
Assist in completing expense reports
Essential Skills and Qualifications:
Diploma in Secretarial Science & Office Management, Business Administration or other relevant field of study from a recognized university or college.
Efficiency with use of (Microsoft Office; Word, Excel, PowerPoint and Outlook) is essential
Basic financial training- at least CPA1
At least 2 years’ experience in as an administrative and finance assistance preferable for an NGO
Excellent organizational, interpersonal, written, and verbal communication skills in English and Kiswahili.
Good judgment and a high level of respect for confidentiality
Demonstrated ability to coordinate tasks to meet deadlines
Good interpersonal skills; ability to work in a multi-cultural, multi-ethnic environment with sensitivity and respect for diversity
Demonstrated ability to develop and maintain effective work relationships with counterparts
Strong work ethic and willingness to work a nontraditional work schedule.
Balance: combining patience, empathy, and honesty with the assertiveness, clout and drive to see any job through to the end.
Comfortable working in a start-up environment
Desired competencies/Attributes:
Solution orientated
Ability to remain calm and composed under pressure
A passion for the mission and values of PCI.
Participate in PCI’s innovation efforts and in teams on innovation initiatives.

Apply via :

pciglobal-openhire.silkroad.com