Main Purpose Of The Job
This position is responsible for performing routine administrative functions such as drafting correspondence, scheduling appointments, organizing and maintaining paper and electronic files, and providing information to callers and answering administrative enquiries.
Key Objectives
Effective office management
Timely message delivery
Safety of office equipment
High customer service
Administration Secretary Job Responsibilities
Arrange conferences, meetings, and travel reservations for office personnel.
Compose, type, and distribute meeting notes, routine correspondence, and reports.
Attend to visitors and callers, handle their inquiries, and direct them to the appropriate persons according to their needs.
Locate and attach appropriate files to incoming correspondence requiring replies.
Maintain scheduling and event calendars.
Make copies of correspondence and other printed material.
Open, read, route, and distribute incoming mail and other material, and prepare answers to routine letters.
Schedule and confirm appointments for clients, customers, or supervisors.
Operate office equipment such as fax machines, copiers, and phone systems,
Qualifications for the Administration Secretary Job
At least Secondary School Education (KCSE).
Diploma in Business and Office Management with 3 years in the same position
Secretarial training
Excellent Communication skills
Confidentiality and integrity
Good communication skills
Flexible
Reliable
Able to work under minimal supervision.
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Qualified and interested candidates should download the NCCK Job Application Form(Click Here to Download).Candidates are advised to STRICTLY send the application form ONLY, duly filled in PDF format to recruitment@ncck.org indicating job reference number in the email subject line.The application forms to be received not later than 12.00 noon on 31st August 2017. Only short listed candidates will be contacted.Please indicate the position and Job Ref Number you are applying for in the subject line of the email.

Apply via :

recruitment@ncck.org