Jobs Kenya

Application Deadline: Application Deadline Oct 28, 2018

  • Finance & HR Assistant

    Finance & HR Assistant

    Responsibilities

    Prepare employment contracts in conformity with legal framework.
    Execute administrative and legal related tasks
    Enter all data into the HR database (HOMERE) and UNIFIELD
    Prepare and maintain all HR documents and ensure personnel files are up-to-date.
    Update Social security & Tax office employee files in order to meet legal requirements and duties.
    Checking payroll calculations
    Draw up monthly pay slips for all staff, editing and updating the necessary data.
    Draw up the final pay slip and employment certificate at the end of a contract.
    Assist the administration Manager in the provision of monthly treasury in order to ensure the coverage advances on salaries, payroll and taxes payment.
    Supervise with Field Administration Manager all movements’ formalities and guest house stay.
    Support in recruitment (applications, interview…).
    Communicate to and brief new employees on HR policies.
    Make all administrative information available to the staff (posting, meetings, etc.)
    Support the Administration Manager in translating documents into local language.
    Assists the Administration Manager in meetings upon request.
    Prepare all correspondence with local authorities (i.e. Ministry of Health) in order to maintain flow and soft relationships.
    Manage the MOH/MSF funded staff monthly payroll and file MoU’s and Service Level Agreements, amendments and contracts.
    Cash management and Unifield accounting

    Requirements:

    Education: Diploma/Degree in business, HR Management or similar education.
    Experience: Desirable experience in MSF or other NGOs in developing countries.
    Languages : Kiswahili, English
    Knowledge : Required: Computer literacy(MS-Word, Excel)
    Desirable: MSF HR Software (HOMERE) and UNIFELD
    Competences : Flexibility, commitment, stress management, timeliness, autonomous in tasks

  • Chief Financial Officer

    Chief Financial Officer

    This position will be based at the TBI Nairobi Office.
    This position will report to the Chief Executive Officer & the board and will be responsible for advising the CEO and Board on all financial matters.
    Responsibilities

    Plan for TBI’s future financial needs, work with the CEO and the board on the scale of needs and how to finance them.
    Work with reservations, Air Turkana, microCT manager, field station managers to look for opportunities to increase efficiency, reduce costs, and grow revenue.
    Oversee the development of TBI’s annual budget proposal to the executives and board.
    Oversee implementation of budget and monthly budget monitoring.
    Work with the Budget Officer to develop a budget plan by the stated time each year based on budgeted and actual expenditures for Q1, Q2 and Q3 of the current year and Q4 from the previous year.
    Ensure that monthly budget monitoring reports and recommendations for budget adjustments for future quarters based on deviations from the budget plan are produced for the executives and relevant board members.
    Ensure that account directors for TBI and other projects whose funding is managed by TBI receive monthly (or quarterly) reports on the status of their funding.
    Oversee all the bank accounts.
    Maintain all the accounts for TBI Ltd and ensure ready accounts for the board and the annual audit
    Oversee all aspects of payroll and reimbursements.
    Oversee all expenditures.
    Review major expense categories and preferred providers to ensure efficient use of TBI funds
    Review all major contracts, leases and agreements to ensure the best use of TBI’s financial resources.
    Review and monitor all Air Turkana financial aspects.
    Work with executives, board and facility manager on all financial aspects of the MicroCT facility.
    Maintain oversight of TBI Sacco expenditures.
    Report on funds available for TBI staff training via the training levy.
    Oversee analysis of TBI records of activities with emphasis on finances and numbers.
    Carry out analyses of the utilization of TBI vehicles
    All other related assigned tasks

    Required Skills & Experience

    A Master’s degree in Finance/ Accounting or any other related field
    CPA (K)
    Membership to Institute of Certified Public Accountants of Kenya (ICPAK)
    At least 8 years working experience in finance, with 5 years at senior management level.
    Strong leadership, organisational and communication skills.
    Ability to meet tight deadlines which might result in putting in extra hours
    Demonstrable competency in Strategic Planning and Finance
    Ability to use computerized financial/Accounting programs
    Excellent interpersonal skills and strong relationship builder and communicator.
    Analytical and decisive decision maker with the ability to prioritize and communicate to staff key objectives and tactics necessary to achieve organizational goals.
    Demonstrates integrity.
    Demonstrates entrepreneurial, flexible and innovative approach to operational management.

    Prospective applicants need to provide the following documents:

    A detailed CV/Resume that highlights experience and qualifications as outlined above and indicating the expected gross salary
    Three signed letters of reference/recommendation, including full contacts of the referees.

  • Finance & HR Assistant

    Finance & HR Assistant

    Responsibilities

    Prepare employment contracts in conformity with legal framework.
    Execute administrative and legal related tasks
    Enter all data into the HR database (HOMERE) and UNIFIELD
    Prepare and maintain all HR documents and ensure personnel files are up-to-date.
    Update Social security & Tax office employee files in order to meet legal requirements and duties.
    Checking payroll calculations
    Draw up monthly pay slips for all staff, editing and updating the necessary data.
    Draw up the final pay slip and employment certificate at the end of a contract.
    Assist the administration Manager in the provision of monthly treasury in order to ensure the coverage advances on salaries, payroll and taxes payment.
    Supervise with Field Administration Manager all movements’ formalities and guest house stay.
    Support in recruitment (applications, interview…).
    Communicate to and brief new employees on HR policies.
    Make all administrative information available to the staff (posting, meetings, etc.)
    Support the Administration Manager in translating documents into local language.
    Assists the Administration Manager in meetings upon request.
    Prepare all correspondence with local authorities (i.e. Ministry of Health) in order to maintain flow and soft relationships.
    Manage the MOH/MSF funded staff monthly payroll and file MoU’s and Service Level Agreements, amendments and contracts.
    Cash management and Unifield accounting

    Requirements:

    Education: Diploma/Degree in business, HR Management or similar education.
    Experience: Desirable experience in MSF or other NGOs in developing countries.
    Languages : Kiswahili, English
    Knowledge : Required: Computer literacy(MS-Word, Excel)
    Desirable: MSF HR Software (HOMERE) and UNIFELD
    Competences : Flexibility, commitment, stress management, timeliness, autonomous in tasks

  • Chief Financial Officer

    Chief Financial Officer

    This position will be based at the TBI Nairobi Office.
    This position will report to the Chief Executive Officer & the board and will be responsible for advising the CEO and Board on all financial matters.
    Responsibilities

    Plan for TBI’s future financial needs, work with the CEO and the board on the scale of needs and how to finance them.
    Work with reservations, Air Turkana, microCT manager, field station managers to look for opportunities to increase efficiency, reduce costs, and grow revenue.
    Oversee the development of TBI’s annual budget proposal to the executives and board.
    Oversee implementation of budget and monthly budget monitoring.
    Work with the Budget Officer to develop a budget plan by the stated time each year based on budgeted and actual expenditures for Q1, Q2 and Q3 of the current year and Q4 from the previous year.
    Ensure that monthly budget monitoring reports and recommendations for budget adjustments for future quarters based on deviations from the budget plan are produced for the executives and relevant board members.
    Ensure that account directors for TBI and other projects whose funding is managed by TBI receive monthly (or quarterly) reports on the status of their funding.
    Oversee all the bank accounts.
    Maintain all the accounts for TBI Ltd and ensure ready accounts for the board and the annual audit
    Oversee all aspects of payroll and reimbursements.
    Oversee all expenditures.
    Review major expense categories and preferred providers to ensure efficient use of TBI funds
    Review all major contracts, leases and agreements to ensure the best use of TBI’s financial resources.
    Review and monitor all Air Turkana financial aspects.
    Work with executives, board and facility manager on all financial aspects of the MicroCT facility.
    Maintain oversight of TBI Sacco expenditures.
    Report on funds available for TBI staff training via the training levy.
    Oversee analysis of TBI records of activities with emphasis on finances and numbers.
    Carry out analyses of the utilization of TBI vehicles
    All other related assigned tasks

    Required Skills & Experience

    A Master’s degree in Finance/ Accounting or any other related field
    CPA (K)
    Membership to Institute of Certified Public Accountants of Kenya (ICPAK)
    At least 8 years working experience in finance, with 5 years at senior management level.
    Strong leadership, organisational and communication skills.
    Ability to meet tight deadlines which might result in putting in extra hours
    Demonstrable competency in Strategic Planning and Finance
    Ability to use computerized financial/Accounting programs
    Excellent interpersonal skills and strong relationship builder and communicator.
    Analytical and decisive decision maker with the ability to prioritize and communicate to staff key objectives and tactics necessary to achieve organizational goals.
    Demonstrates integrity.
    Demonstrates entrepreneurial, flexible and innovative approach to operational management.

    Prospective applicants need to provide the following documents:

    A detailed CV/Resume that highlights experience and qualifications as outlined above and indicating the expected gross salary
    Three signed letters of reference/recommendation, including full contacts of the referees.