Job Description
Terms of Reference
The successful candidate will be responsible for the following amongst others:
Performs ultra sound exams i.e obstetrical, GYN, abdominal, retro peritoneal, small parts, pediatric and vascular.
Implements safety standards and performs appropriate quality control procedures on equipment.
Educates patients regarding the procedures, equipment and exam to ensure patient’s understanding and cooperation.
Selects appropriate exposure factors and imaging parameters.
Prepares and submits reports showing the number and the type of examination conducted.
Performs X-Ray procedures and processes films.
Person Specification:
Qualifications, Skills & Essential Experience:
Diploma in medical imaging science
Higher diploma in Ultrasound
3+ years’ relevant experience
Be a registered member of Radiation Protection Board
At least KCSE C+ (Plus) or its equivalence
Excellent communication, interpersonal and analytical skills with meticulous attention to detail
Computer literacy, with proficiency in Microsoft Office Suite
Ability to work effectively with a team in a culturally diverse environment
Time Management
Key Responsibilities
Carrying out risk assessment;
Implementing audit techniques and procedures;
Carrying out audit checks and verifying payments;
Undertaking spot-checks and special audit investigations as required from time to time;
Preparing audit reports and following up on implementation of recommendations therein;
Implementing fraud investigation strategy;
Evaluating and documenting audit evidence;
Any other duties as may be assigned by the Supervisor.
Requirements
Must have Bachelor’s degree in any of the following disciplines:-
Commerce (Accounting or finance option); Business Administration (Accounting option); or any other equivalent qualifications from a recognized institution;
Must have served in the grade of Internal Auditor or equivalent position for a minimum period of three (3) years;
Must have Certified Internal Auditors (CIA) Examination or Part III of the Association of Certified Chartered Accountants (ACCA) or any other equivalent qualification from a recognized institution;
Must have a Certified Information System Auditors (C.I.S.A) from a recognized institution;
Must be registered with the Institute of Certified Public Accountants of Kenya (ICPAK) or Member of Institute of Internal Auditors (IIA);
Must have a Certificate in Senior Management Course lasting not less than four (4) weeks from a recognized institution;
Must have Certificate in computer applications from a recognized institution;
Must meet the requirements of chapter six (6) of the Constitution of Kenya 2010 and submit the following documents: –
Tax Compliance Certificate from KRA
Clearance Certificate from CRB
A current Certificate of Good conduct from CID
Clearance Certificate from HELB
Clearance from EACC
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Station: Head Quarters
Reporting to: Executive Director
Term: 5 years fixed term
The Position: The Finance Officer, reports to the Executive Director (ED) and will perform the primary day-to-day responsibility for Planning, Implementing, Managing and controlling financial-related activities of the Food Security and Climate Change Adaptation (FOSSECA) project, other Projects and ADS-NRR as an Institution in consultation with the ED.
Key Responsibilities
Provide leadership in development for the continuous evaluation of FOSECCA project financial objectives
Ensure credible and accurate ADS’s financial statements by providing timely and accurate analysis of organisation financial trends, costs, revenues, financial commitments and obligations for the projection of future revenues and expenses
Assist the ED and HR in developing, implementing and managing a comprehensive job cost system
Direct and oversee ADS’s Finance and Accounting functions in consultation with the ED
Ensure all statutory and non-statutory deductions are made properly, promptly and remitted to the respective authorities as required by law
Evaluate and advise on the impact of ADS long-range planning with financial implications and propose appropriate strategy(ies) and regulatory action
Establish and maintain a strong relationship with ADS management team to ensure full range projects delivery
Advise the Management Team on all matters with financial implications to the organization
Advise management on processes for financial forecasting, budgets, consolidating and reporting to the organization
Provide recommendations to strategically enhance financial performance and business opportunities for ADS North Rift
Ensure effective internal controls are in place, compliance with the Generally Accepted Accounting Principles (GAAP) and applicable financial regulations and rules for financial reporting and compliance to tax reporting.
Coordinate all external audits. Ensure that recommendations as well corrections identified are implemented
Ensure that the Organisation complies with all legal and regulatory requirements
Ensure that the audited accounts are tabled before the board and respective funding partners promptly as scheduled
Ensure that the audited accounts are filed with the registrar of companies on a timely basis.
Monitor ADS overall liquidity and cash flow position and advise management on a timely basis
Ensure the ADS Asset Register is up to date
Ensure monthly, quarterly and yearly financial reports including monthly bank reconciliation are done on timely basis and presented to the ED for approval and signing
Maintain and share monthly management accounts and management information with the appropriate managers and budget holders for monitoring and management control.
Required Qualifications
Professional qualification such as a Certified Public Accountant (CPA) or its equivalent
Be a member of the Institute of Certified Public Accountants of Kenya (ICPAK) or Association of Chartered Certified Accountants (ACCA), in good standing
Bachelor’s Degree in Finance or Accounting
At least 5 years’ proven work experience in progressively responsible financial leadership roles(s), audit or management of donor funds at a senior position.
Must meet all requirements of chapter 6 of the constitution– Clearance Certificate from HELB– Tax Compliance certificate– Certificate of Good conduct– Credit bureau clearance certificate– EACC clearance
Master’s Degree in Finance or Business Administration is an added advantage
Personal Attributes / Competencies
Excellent analytical and numerical skills
Attention to details
Ability to manage a variety of large tasks with competing timelines and priorities
Strong interpersonal skills; ability to communicate effectively at all levels of the organization and with clients and co-workers at remote locations
Strong problem solving and creative skills; ability to exercise sound judgment and make decisions based on accurate and timely analysis.
High level of integrity and dependability; results oriented
Sound knowledge of accounting systems and procedures – relevant knowledge and experience in preparation of donor reports
Willing and able to make and execute hard decisions – own the process, own the strategy, own the outcomes
Other Skills & Abilities
Practical experience in computer applications (MS Office and Internet use)
Proficiency in Information Technology (IT) Financial Management Systems and Software applications i.e. QuickBooks
We are looking for an experienced Office Administrator to supervise the daily support operations of our company and plan the most efficient administrative procedures.
A great Office Administrator has excellent communication and organizational skills. The ideal candidate will be well-versed in departmental procedures and policies and will be able to actively discover new ways to do the job more efficiently.
The goal is to ensure all support activities are carried on efficiently and effectively to allow the other operations to function properly.
Responsibilities
Plan and coordinate administrative procedures and systems and devise ways to streamline processes
Recruit and train personnel and allocate responsibilities and office space
Assess staff performance and provide coaching and guidance to ensure maximum efficiency
Ensure the smooth and adequate flow of information within the company to facilitate other business operations
Manage schedules and deadlines
Monitor inventory of office supplies and the purchasing of new material with attention to budgetary constraints
Monitor costs and expenses to assist in budget preparation
Oversee facilities services, maintenance activities and trades persons (e.g. electricians)
Organize and supervise other office activities (renovations, event planning etc.)
Ensure operations adhere to policies and regulations
Keep abreast with all organizational changes and business developments
Requirements
3+ experience an Office Administrator
In-depth understanding of office management procedures and departmental and legal policies
Familiarity with financial and facilities management principles
Previous experience with bookkeeping preferably with Zoho books
Start-up experience is an added advantage
Proficient in MS Office
Excellent organizational and multi-tasking abilities
An analytical mind with problem-solving skill
A team player with leadership skills
BSc/BA in business administration or relative field