Jobs Kenya

Application Deadline: Application Deadline Mar 3, 2018

  • Water Supply Operator Billing / Revenue Clerk

    Water Supply Operator Billing / Revenue Clerk

    Job Description
    Kenyenya Water Supply and Sanitation is a community water project Serving Kenyenya town and surrounding communities. The project was constructed by the community with support from stakeholders including SANA International in an effort to ensure sustained supply of water to communities living in Kenyenya sub County of Kisii County. 
    Water Supply Operator will be directly reporting to the Technical Manager, SANA International Holdings Ltd. However, overall responsibility is to the Chief Executive Officer of the Company. The incumbent will supervise all workers in the Kenyenya Water Supply and be ready to support other schemes under agency management in the geographical area.
    Main Accountabilities: Undertake basic supervision, operates, maintains, and performs preventative maintenance on Water Supply pumps, springs,
    Essential Functions: 

    Inspect, operate, test, and maintain a variety of springs, water wells and pumping equipment, water storage facilities, and water distribution facilities, including pumps, control valves, meters, pipe systems, water storage tanks, chemicals and equipment associated with water treatment, and pressure vessels.
    Collect water samples and perform duties associated with systems water quality standards
    Clean and flush the water system; respond to customer water quality inquiries.
    Maintain and ensure the adequate supply of water in the Zonal reservoirs and water system.
    Requisition parts and supplies
    Maintain, record, and prepare periodic narrative and financial reports.
    Read and interpret drawings, diagrams, and blueprints; record and log a variety of readings.
    May participate in emergency call duty on a rotation basis, at the department’s discretion.
    Able to train WSP personnel; and utilize relevant computer software programs competently.

    Minimum Qualifications:
    Education, Training and Experience

    Diploma in Water Engineering / Technology AND a minimum of two years of experience in water supply operations.

    Knowledge of:

    Water distribution and treatment procedures, equipment, materials, and tools used in the operation and maintenance of motors, pumps, water treatment plants, compressors, and other equipment.
    Control valves and their maintenance. Water quality sampling techniques.
    Cross connection controls.
    Occupational Safety & Safe work practices.
    Basic recordkeeping and report writing practices; and basic Supervisory Control and Data Acquisition, Prepaid meter systems.
    Aquifer recharge. Facility and equipment testing. Operation and maintenance of electric pumps, control panels etc.
    Environmental Concerns.

    Skill in:

    Providing efficient customer service and communicating clearly and objectively both verbally and in writing.
    Organizing with the ability to prioritize work and exercise independent judgment, wisdom, diligence, and initiative.
    Thoroughly carrying out oral and written instructions.
    Routinely maintaining a positive attitude. Inspecting, operating, and diagnosing problems.
    Performing preventative maintenance on electric motors and diesel engines, pumps, compressors, valves, chemical feed equipment, pressure vessels, and related equipment. Performing water quality sampling; facility and equipment tests, including well and pump efficiency tests.
    Effectively present instructions and information in writing and verbally to coworkers, the general public, and outside agencies.
    Using patience, tact, diplomacy, and courtesy in dealing with the public and employees; and maintaining a positive attitude.
    Establishing and maintaining effective working relationships with those contacted in the course of work, including Management
    Committee and other government officials, community members, and the general public; and apply safe work practices.

    License Requirements: Must possess a valid Kenyan driving /riding license or willing to acquire one within shortest time possible

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  • Head Of Internal Audit

    Head Of Internal Audit

    Job Description
    In keeping with our current business needs, the Operations Department has a vacancy for the position of Head of Internal Audit reporting to the Board Audit Committee and operationally to the Chief Executive Officer.
    Applications are hereby required from suitably qualified candidates to fill the vacant position
    Job Purpose 
    The role holder will be responsible for planning and conducting operational, financial and compliance audits to evaluate the effectiveness of internal controls, determine compliance with selected policies, procedures and regulations and make appropriate recommendations to management and the board.  The position will also evaluate and increase efficiency and/or effectiveness of the internal audit control systems to promote good corporate governance towards achieving USL’s mission and vision. The role holder will also be the liaison person with external Auditors.
    Key Responsibilities 
    Leadership and Strategic Management

    Lead the development and implementation of an internal risk based audit strategy and annual plan for the group.
    Plan and conduct audits to assess controls, operational and technical efficiencies and compliance with selected policies, procedures and regulations.
    Champion best practice in governance, objectively assess the adequacy of governance systems and management of existing risks, comment on responses to emerging risks and propose new developments.
    Develop USL’s risk management framework and monitor the risk maturity (including USL’s own assessment) and ensure this is reflected in the strategy.

    Internal Audit and Continuous Improvement

    Design, implement, test and modify controls in specific organisation systems, to provide assurance of operational and technical efficiency at the corporate level.
    Participate in development and periodic review of procedures for use in Internal Audit department.
    Undertaking continuous evaluation of adequacy and effectiveness of controls and methodology established by Management to ensure that the identified risks are appropriately mitigated at both strategic and operational levels within the Company.
    Identify instances of over and under control and provide management with a clear articulation of residual risks where existing controls are inadequate.
    Keep abreast of legislative issues, new audit regulations/trends and appropriate audit direction/methodology. Discuss updates of new regulations with CEO and relevant departmental heads.
    Conduct periodic training workshops to promote awareness of internal controls and discuss changes in policies that will impact the organisation.
    Participate in various committees or task forces geared to policy/procedure development and operational improvements.
    Co-ordinate with external auditors as liaison department on audit issues and follow up on control gaps. 

    Risk Management and Compliance

    Provide an objective and evidence based annual opinion on the adequacy and effectiveness of all aspects of USL’s governance, risk management and internal control to facilitate the drafting the annual governance report.
    Promote the highest standards of ethics and standards across the organisation based on the principles of integrity, objectivity, competence and confidentiality.
    Review the adequacy of key corporate arrangements including such as risk strategy, risk register, antifraud and corruption strategy, corporate plan.
    Ensuring that responsible risk owners within the Company provide written management action plans in response to the audit reports on Risk Management in their areas of responsibilities.
    Review significant partnership arrangements and major services provided by third parties and the controls in place to promote and protect USL’s interests. Assess whether lines of responsibility and assurance are clear. 

    Reporting

    Follow up on outstanding issues as per management actions plans provided in responses to Audit Reports to ensure that management is addressing significant risks and deficiencies within an acceptable time frame.
    Preparing periodic and mandatory reports on implementation of USL Risk Management Framework as per the approved Risk Management Policy.
    Ensure work papers are adequately documented and audit evidence is sufficient and audit reports are accurate.
    Prepare and present accurate internal audit reports for consideration of the audit committee and the board.
    Report on internal control issues and the implementation of the internal audit plan to senior management and the Board.

    Systems and Policy Development

    Review and make a judgment on the whole range of controls including those relating to achieving value for money and the prevention and detection of fraud and corruption.
    Provide advice on proposed developments such as major new systems and proposed initiatives to help ensure risks are properly identified and evaluated and appropriate controls built in.
    Establish logical and systematic methods of identifying, analysing, evaluating, treating, monitoring and communicating the risks associated with USL activities, functions or processes in a way that will enable the organisation to minimise losses and maximise opportunities.

    Budgeting and Reporting

    Manage budgets and costs of all the activities which he/she is accountable.
    Report periodically monthly, quarterly and annually) on the performance of the audit function to the Board Audit Committee. (budgets Vs actual targets) 

    People Leadership

    Provide leadership to the department staff, supervise and manage their performance and development in line with the organization’s goals, objectives, policies and regulations.
    Develop a departmental annual work plan and financial budget and monitor their implementation in line with the Business plan.

    Person Specification

    MBA will be an added advantage.
    Bachelor’s degree in Finance, Accounting, Business Administration, Social Sciences, any other relevant field or equivalent qualifications from a recognized institution.
    Professional qualifications: Certified Internal Auditor (CIA), Certified Information System Auditor (CISA), Certified Public Accountant of Kenya (CPA-K), Certified Fraud Examiner (CFE), etc.
    Be registered member of Institute of Certified Public Accountants of Kenya (ICPAK), Institute of Internal Auditors (IIA), ISACA with) or any other recognized Professional body.
    Minimum of six (6) years relevant work experience, three (3) of which should have been in Senior Management overseeing Internal Audit and Compliance.
    Knowledge of computer aided Audit programs
    Proven integrity, transparency and accountability and shown merit and ability as reflected in work performance and results;
    Possess good interpersonal and communication Skills
    Strong leadership and managerial skills
    Superior writing and reporting skills
    High integrity and ethical values
    Strong negotiation skills

  • Program Assistant

    Program Assistant

    The Program Assistant (PA) will provide administrative and coordination support to AIMS program activities under the direction of the Chief of Party to ensure efficient and effective operations and activities and delivery of high-quality services.
    The PA provides administrative, procurement, logistic and planning support to the AIMS program.
    S/he also is the key liaison to procurement, logistics and other office support services.
     Responsibilities

    Schedules appointments and meetings for staff including reserving meeting space and equipment.
    Maintains program calendars and sends out reminders of impending appointments.
    Monitors program work plans and ensures that it is updated.
    Serves as administrator for work plan system and trouble shoot on issues.
    Support draw process by reviewing draws for consistency, preparing approved activity draw for submission to finance and program management teams.
    Supports in drafting of reports and letters and other documents as requested.
    Support business advisory process.
    Maintains physical and electronic program records including ensuring SharePoint and Podio files are up to date and supporting data entry.
    Attends staff meetings and takes minutes.
    Assists in planning and overseeing program events.
    Prepares information packets for meetings and events.
    Supports the development of Power Points and other presentations for staff.
    Supports procurement of program requests in coordination with procurement department including off-site business meetings, trainings and events, supplies.
    Support the reconciliation of AIMS program inventory for all the three country offices
    Organizes transport including approvals and booking of flights and lodging
    Monitors and updates travel plans for AIMS
    Helps update and maintain manuals including organizing reviews.
    Acts as liaison between different departments including finance, procurement and logistics, and IT
    Monitors program email and ensure timely responses following up with appropriate technical and management staff on the responses.
    Adheres to Global Communities Kenya office Standards of Professionalism
    Maintains strict confidentiality of all privileged information

    The duties listed above are not inclusive of all the duties of the position at Global Communities International. Global Communities reserves the right to change and update position descriptions at any time.
    Qualifications

    Bachelor’s degree in Administration, Marketing, Economics, IT, Agriculture or other business related topics. Experience in agriculture a plus.
    Other supplementary training and experience in software and IT applications relevant to the position.

    Skills and Experience

    Minimum of 3 years of experience providing support to donor-funded programs
    Previous exposure to small and medium enterprises (SMEs) engaged in agribusiness development is preferred
    Competent in use of software designed for statistical analysis, graphic illustrations, charts, maps, etc.
    Sensitive to cultural differences when working with NGO partners, and able to adapt Global Communities policies and procedures to the local context
    Proven organization, record keeping and administration skills
    Ability to work constructively in a team
    Good written and verbal communication skills; able to fit in broader reporting matrix
    Ability to interact clearly and effectively with Program counterparts
    Demonstrates excellent interpersonal skills.
    Exhibits ability to multitask on a regular basis.
    Pays close attention to detail.
    Is proficient in the use of Microsoft programs such as Word, Excel, and Power Point and Podio

    Language Skills

    Excellent command of English language including written and spoken English
    Effective use of written and spoken Kiswahili

    Working Conditions

    Based in the Nairobi office; travel outside of Nairobi as required to perform duties;
    Able to sit at a computer and operate a keyboard, for extended periods of time

  • Program Assistant

    Program Assistant

    Job Description
    The PA provides administrative, procurement, logistic and planning support to the AIMS program.
    ESSENTIAL DUTIES AND RESPONSIBILITIES

    Schedules appointments and meetings for staff including reserving meeting space and equipment.
    Maintains program calendars and sends out reminders of impending appointments.
    Monitors program work plans and ensures that it is updated.
    Serves as administrator for work plan system and trouble shoot on issues. Support draw process by reviewing draws for consistency, preparing approved activity draw for submission to finance and program management teams.
    Supports in drafting of reports and letters and other documents as requested.
    Support business advisory process.
    Maintains physical and electronic program records including ensuring SharePoint and Podio files are up to date and supporting data entry.
    Attends staff meetings and takes minutes.
    Assists in planning and overseeing program events.
    Prepares information packets for meetings and events.
    Supports the development of Power Points and other presentations for staff.
    Supports procurement of program requests in coordination with procurement department including off-site business meetings, trainings and events, supplies.
    Support the reconciliation of AIMS program inventory for all the three country offices
    Organizes transport including approvals and booking of flights and lodging
    Monitors and updates travel plans for AIMS
    Helps update and maintain manuals including organizing reviews.
    Acts as liaison between different departments including finance, procurement and logistics, and IT
    Monitors program email and ensure timely responses following up with appropriate technical and management staff on the responses.
    Adheres to Global Communities Kenya office Standards of Professionalism
    Maintains strict confidentiality of all privileged information

    EDUCATION AND QUALIFICATIONS

    Bachelor’s degree in Administration, Marketing, Economics, IT, Agriculture or other business related topics.
    Experience in agriculture a plus. Other supplementary training and experience in software and IT applications relevant to the position.

    SKILLS AND EXPERIENCE

    Minimum of 3 years of experience providing support to donor-funded programs
    Previous exposure to small and medium enterprises (SMEs) engaged in agribusiness development is preferred
    Competent in use of software designed for statistical analysis, graphic illustrations, charts, maps, etc.
    Sensitive to cultural differences when working with NGO partners, and able to adapt Global Communities policies and procedures to the local context
    Proven organization, record keeping and administration skills
    Ability to work constructively in a team
    Good written and verbal communication skills; able to fit in broader reporting matrix
    Ability to interact clearly and effectively with Program counterparts
    Demonstrates excellent interpersonal skills.
    Exhibits ability to multitask on a regular basis.
    Pays close attention to detail. Is proficient in the use of Microsoft programs such as Word, Excel, and Power Point and Podio

    LANGUAGE SKILLS

    Excellent command of English language including written and spoken
    English Effective use of written and spoken Kiswahili