Application Deadline: Application Deadline Jul 27, 2018

  • Finance Officer

    Finance Officer

    The Population Council seeks an experienced professional to serve as a Finance Officer in its Nairobi, Kenya office. The position supports the day to day running of the Finance department through overseeing payment processing as per proper documentation and in-line with the organization’s financial and procurement policies and procedures; implementation of internal controls, policies and procedures, best practices, computerized accounting and banking systems and monitoring project budgets to ensure that they are implemented within budget and as per donor guidelines and support field operations and training staff on use of accounting and operational software and best practices and manage relationships with financial institutions.
    This position is a local hire position. Candidates must be Kenyan nationals.
    KEY RESPONSIBILITIES

    Financial Accounting and Reporting

    Verify invoices and other primary support documents for accuracy and completeness before being processed.
    Prepare payment documentation and ensure necessary approvals and documentation have been obtained.
    Posting of processed payments into the ERP while ensuring accuracy in coding, correct allocation of project and office expenditures; ensure all prepayments are accurately allocated and accruals are made appropriately.
    Preparation of Journal entries into ERP software and generation of basic financial reports e.g. bank reconciliation, staff advances, receivables and payables schedules.
    Responsible for the preparation of monthly expense report, submission to PC New York, resolution of any outstanding queries and ensure adequate availability of funds for smooth operations.
    Process staff travel, and field advances returns by ensuring accuracy, completeness and adherence to travel & other related policies.
    Management and monthly reconciliation of accounts payable
    Ensure that payment periods are adhered to and the Council is in good standing and does not hold large amounts of unpaid liabilities.
    Management and monthly reconciliation of accounts receivable
    Ensure that all receivables are tracked, paid and correctly accounted for in a timely manner.

    Treasury Management

    Approvals of petty cash payments float including regular cash counts
    Review payments made by the Petty Cash Holders to ensure they are valid and correctly allocated to projects.
    Manage office liquidity position in order to ensure adequate funds are available for smooth office operations.
    Act as a liaison person with banking and financial services providers.

    Compliance and Asset Management

    Take a lead in the preparation and timely submission of monthly and annual statutory returns i.e. PAYE, Withholding tax, Withholding VAT, NSSF, NHIF, NITA and HELB.
    Assist in coordination of office and project audits in consultation with the DFA and local audit firms and implementation of audit recommendations.
    Work across programs to ensure Council policies and procedures and donor requirements are met in execution of project activities and allocation of project expenses.
    Maintenance of inventory register; work with the System Administrator and Administrative Officer to ensure all new purchases and disposals are updated in the register and inventory lists and insurance for all assets is up to date.

    Project Management

    Monitor approved budgets and work with program staff to ensure spending is on target 
    Generate monthly monitoring reports.
    Assist in managing closeout of grants by liaising with the DFA and Principal Investigators to ensure that all grants are fully spent out and avoid over-expenditures.

    Systems and Capacity Building

    Optimize the usage of financial and operations systems in collaboration with the System Administrator and provide staff training as appropriate
    ERP implementation and training

    QUALIFICATIONS, KNOWLEDGE, EXPERIENCE

    Master’s degree with a major in accounting or finance, professional accounting qualification, CPA or ACCA.
    Good knowledge of accounting software and spreadsheets
    ERP knowledge is an added advantage.
    Demonstrated knowledge of online banking systems and 5 years’ experience in a busy accounting office in a not-for-profit will be an added advantage.
    Knowledge of grants rules and regulations and prior experience optimizing the usage of financial and operations systems preferred.
    Demonstrated flexibility, ability to multitask, setting priorities, sense of urgency, positivity and honesty.
    Ability to respond appropriately to unexpected requests and shifting priorities.
    Ability to work well independently within established guidelines, as well as part of a team.
    Communicate effectively both verbally and in writing.
    Good planning and organizational skills.

  • Dean – School of Humanities And Social Sciences 

Dean – School Of Communication, Cinematic And Creative Arts

    Dean – School of Humanities And Social Sciences Dean – School Of Communication, Cinematic And Creative Arts

    Job Description.

    Job Summary: Reporting to the Associate DVC – Academic Affairs, the successful candidate will provide exemplary strategic leadership to the School of Humanities and Social Sciences, which promotes excellence in undergraduate, graduate and doctoral education within a high quality working environment for faculty and staff.
    Key Responsibilities

    Leading and coordinating the development and implementation of the School of Humanities and Social Sciences strategic plan towards the achievement of the goals of the University’s strategic plan in a manner that promotes excellence in instruction, scholarly and creative productivity and service at the University.
    Providing strategic and visionary leadership and promoting inclusive governance to foster excellence in teaching and learning, research and scholarship, and public service through robust engagement with faculty, staff, and students.
    Effectively representing the School of Humanities and Social Sciences in university-wide planning and budgetary processes and implementing university-wide policies and decisions at the school level.
    Promoting strong communication within the School of Humanities and Social Sciences, in the university, and with external constituencies.
    Developing and managing the budget and fiscal affairs of the School of Humanities and Social Sciences, overseeing utilization of facilities, leading and encouraging fundraising to meet the School’s needs and goals of the departments and programs, and faculty and students.
    Cultivating and maintaining external engagements beneficial for student experiential learning and placement opportunities and faculty teaching and research, as well as in the outreach and public service efforts of the School.
    Managing the establishment, review, and assessment of the School of Humanities and Social Sciences academic and co-curricular programs to ensure continuous improvement of student learning and success, faculty teaching and scholarship, and institutional effectiveness.
    Overseeing the appointment of faculty and staff, Associate Deans, chairs of departments, and heads of centers and institutes in the School of Humanities and Social Sciences, undertaking performance reviews of school administrators in consultation with faculty and staff, and overseeing processes of employee evaluation, training, and retention.
    Evaluating overall School productivity in instruction, research, and service responsibilities.
    Providing recommendations to the University administration regarding sabbaticals and other leaves for faculty and staff;

    Minimum Educational Qualifications and Professional Experience

    Doctoral degree in any program offered by, or field relevant to the School from an accredited university.
    Rank of Professor in any one of the programs offered by the School.
    Management experience of at least three years as a head of a department, institute, or center in an accredited academic or research institution.

    Skills and Competencies

    Analytical and quantitative skills
    Organizational skills
    Good inter-personal skills
    Good computer skills
    Management skills
    Administrative and leadership experience preferably in an accredited institution of higher education.
    Demonstrated ability to communicate and develop relationships as well as partnerships within the University.
    Demonstrated strategic planning experience
    Documented experience with budgets and personnel management.

    Decision making

    Strategic decisions
    Tactical decisions

    Problem solving

    Quality assurance
    Conflict resolution

    If you had previously applied for any of the listed positions, please do not re-apply. Incumbents will be expected to continue upgrading their knowledge, skills, and abilities needed to keep abreast of regulation/policy changes and trends in higher education.

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  • Finance Assistant 

Field Officer 

Program Coordinator

    Finance Assistant Field Officer Program Coordinator

    Overall Job Function: To ensure that support activities of the Global Fund project are conducted with efficiency, within budget parameters and in accordance with OGRA Foundation Program policies and procedures.
    Key Responsibilities

    Assist in reviewing monthly field documents/requisitions, ensuring they are properly supported, approved and filed
    Ensure that payment requests are in line with the finance procedures and that the procedures are used to guide the financial operations of the project.
    Follow up and ensure that funds for all approved monthly requisitions and other payments are transferred to the field on time.
    Follow up for confirmation of funds transferred to the field offices ensuring such confirmations are filed together with the payment vouchers.
    Assist in monthly petty cash and bank reconciliations
    Assist the Finance team in the preparation of monthly financial reports as may be assigned
    Assist in facilitating funds transfer to field offices based on approved requisitions prepared from field and approved by the Executive Director.
    Assist with retrieving information and documents to support the internal and external audit processes as per auditors’ requests.
    Ensure proper filing of financial documents, data and other correspondence for future audits and reviews, ensuring security and confidentiality of the documents in line with organization policy and donor requirements
    Any other duty as required from time to time.

    Minimum Qualifications

    Candidate must possess a minimum qualification of Degree in finance related field and/ or CPA Section 2
    Minimum 1 year experience in a similar role.
    Experience in use of MPESA systems for bulk payment and in use of Quick Books (QB) will be an added advantage.
    Computer literate with experience in Excel accounting packages Ability to work under pressure and to meet deadlines
    Strong analytical abilities and ability to prepare concise, informative financial reports
    Strong organizational skills, with an emphasis on time management and the ability to plan, organize and implement various activities within a time-pressured environment
    Ability to work both independently and as part of a team
    Good professional verbal and written communication skills

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  • Data Team Leader 

GIS Expert

    Data Team Leader GIS Expert

    Reporting to: Head of Research, Knowledge and Learning
    The Data Team Leader will lead the data team members in implementing data related programmes and projects. The data team lead will ensure that the team is adequately sourced with volunteers, students and staff to accomplish its goal and is responsible for the daily management of the team. This person also actively participates and contributes to the data projects
    Main Duties and Responsibilities

    Team Leadership

    Lead and manage a cohesive, multi-disciplinary team of staff, graduates, students and volunteer data experts. Recruit and guide new volunteers, graduates and trainees when needed.
    Motivating the team, getting the best out of everyone.
    Evaluate progress with each team member on a regular basis, and organize a team retreat twice a year.
    Identify humanitarian challenges and opportunities in Kenya and the region by engaging with internal and external stakeholders in meetings and working groups on data.

    Technical Project Management

    Provide technical leadership for the data programmes and projects.
    Proactively informing clients about the status of their projects.
    Contribute to data programmes and projects where your own technical skills and competencies are of value.
    Perform and oversee administrative tasks, such as handling invoices and contract handling.

    Stakeholder Management

    Develop and maintain good relationships with internal and external stakeholders for whom we are implementing projects.
    Promote team achievements, both internally and externally, by co-writing blog posts and a newsletter, publishing on social media and reaching out to our partners in person.
    Support with writing proposals for donors or other parties who wish to collaborate with us.
    Identify project activities for which support from the wider network of data- and information specialists in the Red Cross is needed, and organize the support for them.

    Minimum Qualifications:

    A University degree in preferably science, technology, engineering or mathematics (e.g. computer science, econometrics, artificial intelligence, (applied) mathematics, (applied) physics, astronomy, technology management, or GIS).
    Track record showing the capacity to use data to improve processes, operations and decision-making.
    At least 3 years of professional experience in a project management role.

    Key Competencies
    Essential

    Demonstrable interest in humanitarian aid.
    Experience in bridging the gap between end users in an organization and a team of technical experts from different disciplines.
    Ability to establish priorities and to plan, coordinate and monitor.
    Experience in building and managing relationships with internal and external partners.
    Experience in developing and leading a multicultural and multi-disciplinary team.
    Tact, discretion, and the ability to work harmoniously in a team.
    Demonstrable experience in project management and in the development of project proposals.
    Excellent command of English language (written and verbally).

    Desirables

    Work experience in an international development or humanitarian setting.
    In-depth experience in any of the following subject matters: data analysis, data visualization, machine learning, data literacy, GIS or programming.

    Competencies

    Committed to customer excellence.
    Flexibility and ability to work under pressure.
    Self-confidence.
    Strong listening and feedback skills.
    Being able to communicate clearly and concisely (written and verbally).
    Being trustworthy.

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  • Shop Attendant

    Shop Attendant

    Details:
    Our company is seeking to fill a role of a shop attendant in Utawala Nairobi. The ideal candidate should be open to learning new skills, growing a business, highly motivated & self-starter. The candidate will be tasked with selling and marketing of the goods & services in the shop.
    Job Responsibilities

    Sales background in ICT industry. Can engage customers, sell with various tactics, and handle conflicts with customers.
    Selling & Marketing of the company’s products in the shop
    Be sole manager of the stock.
    Meet sales targets.
    Always remit cash from goods sold every day.
    Always maintain prices of goods and services as prescribed by the company.
    Identify trends on prices, products and market needs.
    Ensure the shop is clean, neat, safe, secure and well maintained.
    Be compliant to rules, processes and regulations of the company. Requirements for the Shop Attendant Job
    Computer certification on basic packages
    Knowledge of smart phones, computers and the Internet
    Excellent communication skills.

  • Brand and Partnership Manager

    Brand and Partnership Manager

    Location: Nairobi
    We are looking for reliable Brand and Partnership Manager whose main role is to develop and implement brand strategies and activities which will assist in the successful achievement of the company’s commercial and brand building goal
    Salary: 210,000
    Duties and Responsibilities:

    Leads cross-functional teams (commercial & operational) by providing vision and direction to ensure the effective delivery of agreed brand activities and programs.
    Identify key high-level targets; responsible for implementation of our marketing strategies to drive revenue support for event
    Develops deep expertise of the market place, retail dynamics, consumer and shopper behaviour.
    Drives consistent flawless execution of brand activation plans by ensuring effective implementation of brand strategies and action plans.
    Acts as a contact for the local media agency.
    Partners with the Digital Manager to execute consumer engagement digital activities.
    Partners closely with Commercial, Marketing and Sales team to drive sales, revenue and market share.
    Monitors business results and measure the effectiveness of plans and initiatives, taking corrective actions if necessary
    Works with the Marketing Manager to develop and implement brand collateral for our campaigns at during the year.

    Qualifications

    Bachelor’s degree in marketing or any related discipline;
    4+ years of Brand Management experience within an FMCG organization is essential

  • Business Analyst

    Business Analyst

    Job Responsibilities

    Budget formulation and submission
    P&L, Cash flows and Balance sheet forecasts (12 months)
    Inventory projections, management, physical count and reconciliations
    Variance analysis on all financial data
    Formulation of policies & Procedures
    Payroll processing & Head count
    Forex gain (loss) analysis and explanations
    HR functions as assigned
    Due Diligence & other Head office projects

    Qualifications

    Degree in Accounting/Finance from a recognized University
    5 years’ experience as a business analyst in a medium/Large organization
    Certified Public Accountant (CPA-K)
    Certificate in Advanced Excel and MS Office
    ERP Systems knowledge – experience in SAGE Evolution will be an added advantage

  • International Consultant-Lead Researcher (Youth Behavioural Survey)

    International Consultant-Lead Researcher (Youth Behavioural Survey)

    Background Information
    Young people are considered to be a particularly vulnerable group to sexually transmitted infections including HIV (STI/HIV) as well as to high risk behaviors. They have limited access to adequate youth-friendly sexual reproductive health (RH) services and/or they are faced with resistance and/or unfriendly attitudes exhibited by service providers. Very often they rely on their peers and/or the internet for learning about the changes they go through, the answers to their health problems or advice for engaging in a relationship, among other information. In many cases, they end up being recipients of incorrect and inadequate information from inaccurate sources without any guidance. A research conducted by the International Organization for Migration (IOM) in Somalia in 2012 showed a significant level of misconceptions among young people with respect to transmission of HIV.
    Significant numbers of young adolescent girls, who survived incidents of Gender based Violence (GBV), particularly sexual violence, face significant risk of contracting HIV and other sexually transmitted diseases because of lack of knowledge about the infection and available GBV-related services. All of these challenges require understanding of young people’s attitudes and perceptions about their health-seeking behaviors. This information is fundamental for better responding to their needs and aspirations.
    The existing data on the Somali HIV epidemic points towards a likely concentrated epidemic in high-risk populations that has neither been properly identified or addressed programmatically in the national response. The draft 2016 antenatal clinic (ANC) data showed HIV prevalence of 0.07% in the South-Central part of the country, 0.29% in Puntland, and 0.48% (in Somaliland). The HIV prevalence among women aged 15-24 was 0.24% across the country, breaking down as 0.70% in Somaliland, 0.12% in Puntland, and 0.10% in the South Central part of Somalia.
    STI prevalence is surprisingly high for a low-prevalence country, indicating that high-risk behaviours are taking place. Anecdotal accounts and the completion of two research studies integrated biological and behavioural survey (IBBS) and size estimation by IOM and partners point towards existence of certain populations at higher risk of HIV, including women engaged in transactional sex, their clients, transport workers (truck drivers and port workers), and other groups at increased risk of HIV.
    The 2012 Youth Behavioural Survey identified very low rates of knowledge among young women and men. Only 8.7% of the young men and 13.4% of the young women surveyed were able to correctly identify ways of preventing sexual transmission of HIV and rejected major misconceptions. Overall, 9.2% of young women and 21.2% of young men considered themselves at risk of being living with HIV. Of those surveyed, 0% of young women had ever had sex, and 10.8% of young men had had sex. Of the young men who had had sex, 1.3% had done so prior to the age of 15 and 2.6% had more than one partner. Approximately 35% of these had used a condom during their last intercourse.
    The Strategic Framework for the Somali AIDS Response (2018-2020) is focused on achieving two primary goals:

    Goal 1: Reduce the rate of new infections by 2020.
    Goal 2: Reduce HIV-related mortality and morbidity for Somali women, men and children by 2020.

    UNFPA has been working in the field of HIV/AIDS prevention among young people in Somalia since 2007, with a pool of peer educators doing health education in schools and outreach at community level for out-of-school youth.
    Purpose of the assignment
    You will be responsible for conceptually developing, conducting and analysing the results of a community-based survey that will assess and measure the knowledge, attitudes, behaviors and practices of young people at higher risk of HIV and those in schools.
    All respondents will be young people aged 15 to 24 years. Geographically the survey will cover a representative sample of various parts of the country. This will be done through random selection of representative target areas.
    The study will also look at changing patterns among young people and sex groups, of different regions, to establish levels of sexual experience (age of first sex, forced sex and coercion), characteristics of sexual activity (partners, condom usage, alcohol and drug use, and transactional sex), educational level, HIV knowledge, communication and perceived risk, testing and exposure to interventions.
    The study will also assess young peoples’ preferred channels and sources of information towards planning and tailoring effective communication and advocacy interventions with maximum reach and impact. The outcome of this assignment should result in

    filling critical information gaps and ascertaining trends with respect to knowledge, attitudes, behaviors and practices in relation to HIV;
    identifying factors that act as barriers and enablers to HIV prevention and seeking care;
    identifying the existing channels and sources of information; and
    assessing and recommending appropriate communication channels and sources of information while focusing on message design and its delivery according to the needs of the target groups.

    Objectives of the Assignment

    Working under the overall supervision of Head of Programmes at UNFPA Somalia and the direct supervision of the UNFPA Youth Programme Officer for Somalia based in Nairobi, in close collaboration with the UNFPA sub-offices in Mogadishu, Somaliland and Puntland, you will manage the task of the formative research activity as follows:Obtaining Ethical approval of the research from the Government.
    Conducting a thorough review of available and relevant literature at the national, regional, and global levels in connection with the objectives of the study. In consultation with pertinent entities, preparing a concept note outlining the survey methodology and implementation timelines.
    Based on the approved research and sampling design, prepare appropriate data collection instruments, select and train interviewers, develop a quality assurance system, facilitate testing of questionnaires and undertake field-work and data collection.
    Developing the survey questionnaire.
    Training enumerators on the survey tools and data collection procedures.
    Collate, clean and subset the data for analysis and reporting.
    Preparing a draft analytical report to be reviewed by UNFPA and the Joint UN team on AIDS (JUNTA) team and finalize report based on inputs and comments received.
    Participating in one meeting with the Joint team on AIDS to present and discuss findings/recommendations of the assignment with pertinent stakeholders.
    A Somali-speaking research assistant will be hired by UNFPA Somalia to work under the researcher.

    Expected Outputs
    The following deliverables are expected to be provided by the consultant by the end of the assignment, in English:

    Ethical approval
    Action plan with timelines for the activity.
    A comprehensive descriptive report including detailed description of the methodologies used, discussion and analysis of the results, recommendations based on above scope, and annexes presenting the tools, instruments, documented results of the survey and interviews. The report structure to be discussed with UNFPA upon initiation of the consultancy.
    An executive summary of the above report and a Power point presentation (not to exceed 20 slides) with major findings and recommendations to be presented to key stakeholders.

    Payment Schedule

    First instalment: upon signing of contract and submission of inception report with methodology for the study and action plan: 25%.
    Second instalment: upon successful completion of data collection: 25%.
    Final instalment: upon submission of final satisfactory research report: 50%.

    Travel
    The assignment entails travel to Somalia. All travel expenses directly related to the consultancy to and within Somalia will be facilitated and paid for by UNFPA Somalia.
    Project Timeline
    Final report delivered by 31 October 2018.
    Qualifications and Competencies
    Languages Skills

    Excellent command of spoken and written English. Knowledge of Somali an asset.

    Education

    Postgraduate degree in development studies, public health, psychology anthropology, or related field.
    Postgraduate qualification in research an asset.

    Experience

    A minimum of seven years’ experience in research with expertise in HIV, sexual reproductive health and rights (SRHR), social norm sexual behaviour, most-at-risk populations and/or youth.
    Experience developing research methodology and tools.
    Experience managing research teams.
    Experience working in Somali setting is an asset.
    Analytical skills with ability to produce high quality reports and policy recommendations.
    First-hand knowledge of the socio-cultural, economic and political situation in Somalia will be an added advantage.
    Willingness to work in difficult circumstances and travel to Somalia as well as understanding of the UN system.

    Skills and Competencies

    Computer use including Microsoft Office and data analysis tools.
    Excellent communication skills, both written and verbal.
    Exceptional writing skills.
    Excellent organizational and multi-tasking skills.
    Ability to work under time constraints and deadlines in challenging settings.
    Ability to work in multicultural and multi ethnic environments.
    Excellent interpersonal skills and ability to establish effective working relations with other stakeholders with experience in convening and facilitating of workshops and meetings.
    Ability to work independently.
    Ability to work in a team and good interpersonal skills.

    Language requirements:
    Fluency in English is required, however knowledge of Somali language will be an asset

  • Interim Regional Human Resources Manager

    Interim Regional Human Resources Manager

    Purpose
    The interim Regional Human Resources Manager will oversee Human Resources operations for the Africa region. Specifically, he/she will provide support to country offices on a wide range of issues and will oversee the implementation of proposed action plans arising from the ongoing organisational review.
    The post-holder will develop and manage recommended changes and finalize and roll out global projects on areas such as learning and development, HR information systems, organisational values review, etc. Additionally, he/she will manage the day to day human resource operations at the regional office.
    Responsibilities and key tasks

    Provide support in review and rolling out of organization values by ensuring active participation of Africa countries in the process
    Work with the senior management team to draw and implement sustainable human resource action plans based on recommendations from the ongoing organization review and audit
    Provide support to country teams, international and national staff on interpretation of HR Policies and procedure and legislation in their varied areas of jurisdiction
    Lead and roll out the human resource information system in all countries within the Africa region
    Internally popularize the e-learning platform by campaigning for various courses with the assistance of HR in London
    Advise the Regional Director and Senior management on human resource planning and management in line with organizational policies and legal framework
    Provide leadership and guidance to regional and country teams on key HR issues as necessary
    Participate in recruitment and selection of key roles within the region and country programmes by managing the recruitment process
    Ensure effective human resource administration in all countries within Africa region.
    Have periodic meeting with HR Focal persons to build effective communication and capacity building interventions.

    Person specification

    Past experience working in a senior leadership role at a regional level
    Professional qualification in human resource management
    Extremely strong communication, negotiation and representational skills and ability to engage with stakeholders at national and regional level
    Excellent information analysis and project management skills
    Knowledge of key HR strategic issues within the Africa region including legal frameworks
    Experience of recruitment planning and management of recruitments
    Skills to train, coach and support HR staff and also managers on a range of HR related issues
    Knowledge of HR databases and information management