Jobs Kenya

Application Deadline: Application Deadline Jan 22, 2023

  • Office Assistant

    Office Assistant

    Job Responsibilities and Accountabilities
    Overall job purpose
    The Office Assistant is responsible to support different departments in various duties.
    Tasks:
    Strategy and Vision:

    Actively supports the values of Johanniter International Assistance in Kenya
    Contributes to the implementation of the Johanniter International Assistance strategy in her/his area of responsibility

    Office reception duties:

    Welcomes and assists visitors in a friendly manner.
    Ensures the reception area is attended and kept tidy at all times.
    Manages correspondence/parcels at the reception and dispatches correspondence both internally and externally.

    Administrative support duties:
    Performs the following duties under the direction of the HR& Administration Officer:

    Performs general clerical duties including, but not limited to copying, mailing and filing.
    Carries out messenger/errands as delegated.
    Supports in collecting and receiving parcels from courier services and/or vendors.
    Assists in monitoring office supplies (stationery) and orders for replacement in a timely manner.
    Assists in managing the office phone, receiving and directing calls and taking messages.
    Performs any other administrative tasks as may be assigned by the HR & Admin Officer.

    Finance support duties:
    Performs the following duties under the direction of the Finance Manager and/or Finance Officer:

    Assists the Finance Officer in preparing payment vouchers
    Supports with coding and scanning of monthly finance vouchers.
    Ensures proper filing of all hard copy finance documents as per the Johanniter filing system.
    Performs any other financial tasks as may be assigned by the Finance Manager and/or the Finance Officer.

    Logistics & Procurement:
    Performs the following duties under the direction of the Logistics and Procurement Officer/Manager:

    Assists with following up of vendors on pending procurement documents and other matters.
    Assists the logistics officer/manager with completing internal procurement documents, under guidance.
    Assists with asset tagging of all assets.
    Assists with inventory stocktakes as guided.
    Performs any other logistics tasks as may be assigned by the Logistics and Procurement Officer/Manager.

    Programmes:

    Supports the programmes department as per the needs and request of the Programme Manager.

    Other:

    Adheres to all the policies, procedures and values of Johanniter.
    Assists the country office team in translating guidelines and templates as required.

    Person Specification
    Profession Qualification and experience

    Degree in Business Administration or other relevant Degree
    Certificate in Secretarial/Front Office/ Receptionist duties is an added advantage
    1 year or less experience in an administration or similar position.
    Recent graduates are encouraged to apply.

    Johanniter is an equal opportunity employer that values diversity. Suitable candidates with disabilities are encouraged to apply.We require background checks (incl. criminal record and reference checks) to protect the vulnerable and prevent abuse. *Written tests and interviews are expected to take place between the first and second weeks of February 2023. The candidates will be invited by mail at short notice.

    Apply via :

    recruitment.kenya@johanniter.de

  • Purchase Assistant, MMD Administration

    Purchase Assistant, MMD Administration

    Applications are invited from qualified candidates for the above position based in Nairobi Kenya. The position holder will report to the Assistant Manager, Purchasing & Supply Chain Management Department.
    Responsibilities:

    Assist in all purchasing functions for the hospital
    Responsible for making bi-weekly bulk purchases as per the prescribed policies and procedures
    Responsible for making indents and subsequent purchase entries for the LPO’s and faxing the LPOs to suppliers and following up for delivery of items
    Ensures all out of stock items are informed (in writing) to the users especially Chief Pharmacist and the Lead Pharmacy Stores
    Ensure that Stock Days for the Pharmacy Stores are maintained within acceptable limits.
    Monitoring short-expiry items report and to ensure that they are returned to suppliers for credit notes or replacements
    Making ad-hoc orders as and when required by the pharmacy store (All ad-hoc orders should follow with a material request)
    Ensuring that the One Month Notification of Price change is enforced by the suppliers and prior written notification is received and approved by Chief Pharmacist
    Any other duty as assigned by the manager

    Requirements:

    Bachelors’ degree in a relevant field.
    Member of the Chartered Institute of Purchasing & Supply (CIPS) or Chartered Institute of Logistics (CILT) or Kenya Institute of Supplies Management (KISM).
    2 years’ work experience in a purchasing and/or warehouse function.
    Ability to work in team
    Excellent customer service skills
    Attention to detail
    Knowledge of warehousing/stocking

    Apply via :

    aku.taleo.net

  • Regional Adviser WASH and Climate Resilience

    Regional Adviser WASH and Climate Resilience

    The Regional Adviser, Water, Sanitation and Hygiene (WASH) and Climate Resilience reports to the Deputy Regional Director for general guidance and direction. The WASH and climate hub teams provide technical assistance, guidance and project/programme development, design and partnerships for ESAR and, hence, the Adviser serves as an authoritative and expert adviser to the Deputy Regional Director, the Regional Management Team, Country Offices and Government institutions/officials on strategies, policies, approaches, best practices and knowledge on WASH and Climate Resilience to support programme development planning, implementation, management, resource mobilization, capacity building, and knowledge management to achieve equitable and sustainable improvements in WASH and Climate resilience practices in the region, in line with UNICEF’s Strategic Plan, standards of performance and accountability framework.

    Key Functions, Accountabilities And Related Duties/tasks

    Regional Policy Direction and advisory services on strategic positioning and planning
    Guide UNICEF’s regional strategies as they relate WASH and Climate resilience programming, in the context of the 2022-2025 Strategic Plan and the Sustainable Development Goals.
    Initiative and participate in regional strategic discussions to influence policy formulation and agenda setting on WASH and climate resilience
    Accelerate innovation in the WASH by promoting critical thinking, exploring new opportunities, introducing technological and programme innovations and by scaling up proven concepts, approaches and good practices in the region
    Promote initiatives to expand data driven climate responsive programming and implementation through data and evidence generation
    Provide strategic advice to regional and country management to ensure impactful WASH and Climate resilient programming and sustained efforts for the agenda
    Support to Regional and Country Offices on Program Design, Implementation, and provide oversight:
    Advise UNICEF Country Offices and their partners on policies, strategies, approaches, and best practices on WASH, climate change and adaptation, sustainable energy and other environmental policy, including emergency preparedness, to support programme development planning, management, implementation, and delivery of results.
    Support the adoption of tailored and efficient WASH and Climate Resilience operational models in offices across the region in all country contexts
    Participate in regional and country programme planning, preparation and reviews to provide advice on formulation, design, management, enhancement and communication of UNICEF country office WASH programmes including setting priorities and formulating outcome and output results, baselines, targets, and means-of-verification.
    Assess and monitor COs on WASH programs to identify gaps, strengths and/or weaknesses in programme management; identify lessons learned and use knowledge gained for development planning and timely intervention to achieve sustainable results.
    Lead, plan, and implement capacity building initiatives to enhance the competencies of stakeholders to promote sustainable results on WASH programmes and climate resilience
    Collaborate with the regional team to ensure inclusion of climate change, sustainable energy and other environmental issues across UNICEF’s work, including but not limited to WASH, Health, Education, Social Inclusion, Nutrition, Urban, and humanitarian response
    Ensure clear and pragmatic guidance in collaboration with relevant sections on Climate Resilience programming is available and followed (where required through ESAR’s specific interpretation of global guidance/tools) to support UNICEF staff at all levels focusing on:
    Reduced carbon footprint and increased environmental sustainability of UNICEF operations including supply chains, offices, warehouses, and logistics
    Integrated greening and environmental sustainability enhancement and improved performance management of the UNICEF programmes.
    Increased access to climate and other finance mechanisms for adaptive and climate resilient infrastructure and services through green and climate project pipeline development and promotion
    Partnerships, Innovation, and Knowledge Management
    Build and strengthen strategic partnerships through networking and advocacy with regional and national government counterparts, UN system agency partners, donors, internationally recognized institutions, IFIs, NGOs, and private sector to reinforce cooperation and/or pursue opportunities to support sustained and proactive commitment to the Convention of the Rights of the Child and to achieve global UN agendas such as the Sustainable Development Goals, the Paris Agreement and the Sendai DRR Framework.
    Build network of academic/research institutions in the region to strengthen to the knowledge base and thought leadership in WASH and Climate resilient programming while contributing to innovation and capacity building.
    Strengthen UNICEF’s network amongst all relevant stakeholders on Climate Resilience and Green Climate Funding, including multilateral climate funds through joined initiatives around data analysis (incl. Climate Landscape Analysis for Children (CLACs), programming, advocacy and financing
    Create new opportunities for and support regional resource mobilization, increase donors’ interest in quality WASH and Climate Resilient programmes and confidence in UNICEF’s ability to deliver them.
    Participate and/or represent UNICEF (as delegated/designated) in key processes and in inter-agency discussions and planning on WASH and Climate Resilience related issues to ensure organizational position, interests and priorities are clearly articulated, fully considered and integrated in the regional UN and national UNSDCF processes in development planning and agenda setting.

    Management And Leadership Responsibilities

    Provide direction and managerial support to the ESA Regional Office WASH team and Climate Hub.
    Manage the regional programs and initiatives under the adviser’s responsibility in terms of programmatic and financial monitoring and reporting.
    Ensure sustainability of the RO team and meet timely budgetary requirements
    Oversee and manage performance of direct report and ensure capacity development of the team to team to fulfill its roles and responsibilities.
    Ensure inclusive management and well-being of the WASH team and Climate Hub
    Participate in the RO leadership team and contribute to CRITAS in the RO as in COs
    Support the wider Regional WASH network through capacity building and other support

    To qualify as an advocate for every child you will have

    An advanced university degree (Master’s or higher) in one of the following fields is required: public health, social sciences, behavior change communication, sanitary engineering, environmental studies, or another relevant technical field. Additional relevant post-graduate courses that complement/supplement the main degree are highly advantageous.
    A minimum of twelve of relevant professional experience in WASH-related programmes for developing countries is required.
    Relevant experience in water, sanitation and hygiene programme/project development and management in any UN system agency or organization is an asset.
    Developing country work experience and/or familiarity with emergency is considered an asset.
    Fluency in English is required. Knowledge of another official UN language (Arabic, Chinese, French, Russian or Spanish) or a local language is an asset.

    Apply via :

    jobs.unicef.org

  • Rewards & Grading Specialist

    Rewards & Grading Specialist

    OBJECTIVES OF THE POSITION
    The MSF EA Rewards Specialist will review the current rewards framework, Grading policy (based on Hay methodology) and develop new Policy for management and maintenance in the long term. They will develop and implement short and long-term measures through Policy & guidelines, that will address rewards & compensation needs, ensure a transparent grading process and framework that identifies with the Section set up.
    MAIN RESPONSIBILITIES
    Short term economic analysis/review

    Analyse the benchmark report (s), economic trends and data based on current context and information to make proposals for short term adjustments and review. 
    Propose a framework to be implemented for the Section aligned to the local and Global needs.

    Rewards Policy development

    Carry out engagement with staff, stake holders and actors towards development of Key policy changes.
    Propose and deliver policy and guideline for the section that meets local context and is aligned with current and future trends in MSF and globally.
    Provide tools, guidelines and procedures that would provide structure to the maintenance of the Rewards system/policy.
    Provide input to the ERP/HRIS (Odoo) based on the policy & guidelines developed in order to ensure systems are adapted.  

    MSF EA Grading Framework
    Review and development of the Grading Framework.

    Engage staff/stake holders for input & feedback.
    Review and develop the Function structure & profiles for the Section set up. 
    Producing guidelines and tools to support the implementation of the Global Grading Framework.
    Propose a Support and maintenance structure/framework for the Section to oversee the management of the Job grading system.

    Support & maintenance

    Support dialogue amongst MSF entities and strengthen cooperation/interaction with movement on issues related to job evaluation.
    Support Section HR technical team & hiring managers in their role on taking informed decisions on Job Grading.
    Provide training and technical support to HR staff involved in the management/maintenance process. 
    Provide tools, guidelines and procedures that would provide structure to the maintenance process.

    PROFILE REQUIREMENTS

    Significant experience of working in an HR role, specifically on rewards & compensation area. Experience working with Hay and other grading methodology/tools is an advantage.
    Experience of undertaking evaluations & analysis in different contexts
    Excellent organizational skills with demonstrated ability to execute projects on time
    Excellent numeracy and spreadsheet skills, including Microsoft Excel
    Able to interact effectively at all levels in a complex international organization through excellent communication, negotiation and conflict management skills
    Strong interpersonal, communication, facilitation and presentation skills
    Strong analytical and problem-solving skills
    Ability to work independently and with minimal supervision
    Fluent in English; second MSF language(s) (Spanish, Arabic or French) an asset
    Previous experience with MSF or another international NGO

    Apply via :

    msf.or.ke