Application Deadline: Application Deadline Jan 12, 2024

Principal Records Management Officer Compliance Officer – 21 Posts Legal Officer – 4 Posts Legal Assistant Driver – 3 Posts Office Assistant – 2 Posts

PPRA /PRMO- /4/2023
Job Purpose
The job is responsible for the management of the Authority’s records and knowledge management program throughout the records and knowledge resources life cycle to facilitate business and decisionmaking processes. This involves designing and implementing knowledge management systems, strategies and policies for organizational improvement and sustained learning.
Managerial / Supervisory Responsibilities

Initiate the development and implementation of records and knowledge management policy, procedures and guidelines;
Plan and implement records management disaster preparedness strategies;
Consolidate and submit monthly, quarterly and annual records and knowledge management division’s reports;
Mentor and coach records and knowledge management staff;
Implement Performance Management System in the records and knowledge management division;
Develop and implement strategies to mitigate risks in records and knowledge management;
Initiate and develop information security management strategies to safeguard records and knowledge management resources;
Develop and maintain knowledge management systems, policies, frameworks and mechanisms for effective knowledge transfer and organizational learning;
Implement and enforce knowledge management systems policies, frameworks and mechanisms for effective knowledge transfer;
Secure and maintain knowledge management systems, policies, frameworks and mechanisms for effective knowledge transfer and organisational learning; and
Implement and enforce knowledge management systems policies, frameworks and mechanisms for effective knowledge transfer.

Operational Responsibilities / Tasks

Interpret records and knowledge management policy, procedures and guidelines;
Plan for appropriate registries and record and knowledge management centres in the Authority;
Develop and implement records and knowledge management classification schemes;
Develop and implement strategies for mail management;
Develop and implement records and knowledge management resource retention and disposition schedules in line with the Public Archives Documentation Service Act, Cap 19 and other regulations;
Plan for appraisal and disposition of records and knowledge management in compliance with the Public Archives and Documentation Service Act, Cap 19, among others;
Advise on the appropriate records management systems for both manual and electronic records and knowledge management resources;
Manage both manual and electronic records and knowledge management systems;
Advise management on issues pertaining to improvement of records and knowledge management practices to keep abreast with emerging industry trends; and
Monitoring knowledge management and transfer systems.

Job Dimensions:
Financial Responsibility

Oversee implementation of record and knowledge management budget;
Provide input into the process of budgeting

Responsibility for Physical Assets

Authority’s records
Records storage facilities
Computers/office equipment
Office furniture
Scanners
Franking machine
Shredding machine

Decision Making / Job Influence

Managerial Decisions
Operational Decisions
Analytical Decisions
Financial Decisions

Working Conditions

The job holder will operate in an office setting with numerous visits to regional offices.
Maintaining sensitive records.
Minor accidents possible, such as cuts, bruises and strains
Exposure to machines, fasteners cuts, dusty files and pins.

Job Competencies (Knowledge, Experience and Attributes / Skills).
Academic qualifications

Bachelor’s Degree in any of the following disciplines: Information Science; Records Management and Information Technology;
Archives and Records Management or equivalent qualification from a recognized institution.
Master’s Degree in Information Science; Records Management and Information Technology; Archives and Records Management or equivalent qualification from a recognized institution.

Professional Qualifications / Membership to professional bodies

Management Course lasting not less than four (4) weeks or its equivalent;
Professional qualification and membership to a professional body where applicable

Previous relevant work experience required.
A minimum period of eight (8) years relevant work experience, three (3) years of which must have been in a supervisory role;
Functional Skills, Behavioural Competencies/Attributes:

Computer skills
Communication Skills
Reporting skills
Problem Solving skills
Supervisory Skills
Mentorship and Coaching skills
Risk Management skills
Knowledge Management skills
Leadership Skills

Remuneration Package

Gross Pay-Ksh 203,000- 298,000 Per Month
30 leave days per year
Leave traveling allowance @ I/3 (third) of the basic salary upto a maximum of Ksh 50,000.
A contributory pension scheme where the Employer contributes 20% and employee contributes 10% of the basic salary per month.
Medical cover both in and out patient for self-one spouse and up to four children. Current annual limits are Out patient Ksh 300,000 and In-patient Ksh 4,000,000
Group life cover at basic salary for 60 months.
Work Injury Benefit Cover and Group personal Accident Cover

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Submit your details using the PPRA Application for Employment The PPRA Application for Employment Form and details of job descriptions and specifications can be found on the PPRA website (www.ppra.go.ke/careers). Candidates who meet the requirements should make their applications ONLINE using the link below: https://bit.ly/ppra-application
Closing date; The applications should reach the Authority on or before Friday 12th January, 2024 at 5.00pm (East African Time).
Please Note: PPRA is an equal opportunity employer committed to diversity and gender equality. Persons with disabilities and those from Marginalized & Minority groups are encouraged to apply; Only Shortlisted candidates shall be contacted;
Successful candidates will be required to submit the following Do not deliver any hard copy applications nor send through post;
Any form of canvassing shall lead to automatic disqualification.A

Apply via :

ppra.go.ke

November 2, 2024
Roving Finance Manager Project Accountant – Global Platform

Main purpose

The job holder will provide expert analysis, advice and recommendations to support the development and continual improvement of the quality and control assurance program covering Finance Shared Service lines.
The person will lead to develop finance policies, procedures and systems to address process improvements required to enable Finance Shared Services to meet service obligations and maintain an appropriately assured internal control environment; manages and co-ordinates reporting to internal and external stakeholders and Finance Shared Services sign off for the Country programs in the Shared Services model (Virtual, Satellite and Light Presence).

Minimum Requirements

A bachelor’s degree in commerce, finance, or its equivalent from a recognized University.
Be a Certified Public Accountant (CPA-K) / ACCA accredited or its equivalent.
Have at least seven (7) years working experience in finance/accounting function in an INGO or a large organization of which at least three (3) years must have been at management position.
Experience working in multiple countries is an added advantage.
Demonstrable high understanding of finance and accounting matters.
Have experience in development and implementation of financial systems;
Have practical experience in donor reporting, international accounting standards and statutory reporting.

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To apply for this job email your details to hresources.Kenya@actionaid.org

Apply via :

hresources.Kenya@actionaid.org

November 2, 2024
Project Officer – MEAL – Turkana (WASH & Climate Change) Senior Project Officer – Knowledge Management & Learning (KML) Project Officer – MEAL Project Officer – MEAL – Isiolo (Agriculture & Livelihoods) Project Officer – MEAL – Isiolo (Youth Sector) Project Officer – MEAL – Turkana (Health Sector)

Job Summary
As a member of the CRS Kenya Country Program Monitoring Evaluation Accountability and Learning (MEAL) team, you will provide MEAL technical support to a range of project design and implementation issues, ensuring data is readily available to be used as a foundation for programmatic adjustments and evidence-based decision-making, in line with CRS program quality principles, standards and policies and procedures, donor requirements, and industry best practices, to advance the delivery of high-quality programming to the poor and vulnerable. Your MEAL knowledge and service-oriented approach will contribute to how effective, adaptive, and innovative CRS Kenya programming is towards improving the impact of its benefits to those we serve.
Roles and Key Responsibilities

Manage and implement all MEAL activities throughout relevant project cycles- project design, start-up, implementation, and close-out- as outlined in the project Detailed Implementation Plan to ensure efficient and effective implementation in line with CRS program quality principles and standards and MEAL policies, procedures and practices, donor MEAL requirements, and industry good practices.
Lead the development and implementation of project MEAL systems and practices while advancing the use of ICT4MEAL, that effectively engage partners, donors, and other stakeholders and are compliant with CRS and donor MEAL requirements.
Lead field level monitoring and evaluation activities (including digital data collection), ensuring quality data collection and data management activities and guiding staff and partners on timely analysis and reflection on project data and experiences for evidence-based decision making and adaptive management. Monitor and report any MEAL-related challenges and gaps identified to inform adjustments to plans and implementation schedules.
Contribute to evaluation and research events through the development and/ or review of terms of reference that include a balance of qualitative and quantitative methods, and the necessary level of technical rigor.
Lead the roll-out and implementation of the project’s Feedback Complaints and Response Mechanism (FCRM). Support actively seeking and responding to feedback from all members of targeted communities and other stakeholders as defined by the FCRM.
Promote documentation and application of learning to improve program quality and to strengthen agency influence. Assist with identifying information for case studies and reports on promising practices.
Collaborate with local partner(s) to prepare MEAL-related aspects of reports per established reporting schedule. Support CP, regional and agency level reporting.
Serve as a resource person for MEAL in project design and proposal development, supporting the design of project-level theories of change, results frameworks, Proframes (logical frameworks), MEAL plans and budgets.
Build MEAL capacity of CRS project and partner staff to ensure assigned project MEAL activities are implemented per project guidelines and standards, optimizing partner participation and capacity development.
Foster respectful relationships with community members and stakeholders and serve as the liaison between them and the project team on MEAL activities.

Knowledge, Skills, and Abilities

Observation, active listening, and analysis skills with ability to make sound judgment.
Good relationship management skills and the ability to work closely with local partners and community members.
Attention to details, accuracy, and timeliness in executing assigned responsibilities.
Proactive, results-oriented, and service-oriented.
Demonstrated commitment to respect, equity, diversity and inclusion including gender equality

Preferred Qualifications

Experience in ICT4MEAL, Knowledge Management, Learning, Gender integration in MEAL and Proposal Development will be an added advantage.

Required Languages
Excellent verbal and written communication in English, with ability to write reports.
Travel: Must be willing and able to travel up to 60%.
Key Working Relationships
Internal: Senior Project Officer Knowledge Management and Learning, Project MEAL Officers and Managers, Project Managers, Information and Communications Technology (ICT) Manager and Officers, Regional Technical Advisors MEAL, and ICT.
External: Local Implementing Partner (LIP) and Consortium Partner staff, Peer agencies’ staff, Donors, Community members.
QUALIFICATIONS
Basic Qualifications

Bachelor’s Degree in International Development, International Relations, Demography, Social Sciences, Statistics, Monitoring and Evaluation, or other MEAL related field is required.
Minimum of three years’ NGO experience setting up and implementing MEAL systems for projects (preferably in Water, Sanitation and Hygiene (WASH)/Climate Change sectors) funded by different public donors, including USAID.
Experience monitoring projects, collecting, analyzing, and sharing relevant data, using mobile data collection and management applications (e.g., Commcare, GIS, YouTrack, PowerBi).
Experience conducting project surveys and evaluations, including supporting data analysis using SPSS or other data analysis software, writing reports, and facilitating use of findings for adaptive project management.
Experience working with partners, participatory action planning and community engagement.
Experience using MS Windows and MS Office packages (Excel, Word, PowerPoint), Web Conferencing Applications, information management systems.

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Use the link(s) below to apply on company website.

Apply via :

November 2, 2024
Monitoring and Evaluation Coordinator

Job Purpose:

The purpose of this role is to support the program team in monitoring, tracking progress, and measuring the impact of all programs and further support the senior management team in tracking the execution of the strategic plan and the results thereof.

Main Roles and responsibilities:
Strategy implementation:

Develop and coordinate the implementation of MTG’s M&E Framework
Project Management: Support the development of appropriate M&E tools for each project
Development and management of M&E department budget (monthly, quarterly and annual).
Update the organization’s implementation progress monitoring on a monthly, quarterly basis and annual basis

Data Quality management:

Conduct periodic data quality checks and audits
Review existing data collection and management systems in order to identify gaps and opportunities that inform MEL technological innovations
Design and review relevant data collection tools
Collate and analyze data for reporting; and produce systematic and analytical progress reports to guide management in decision-making
Ensure that the M&E databases, tools, and indicators are routinely and systematically updated and aligned to deliver donor deliverables and MTG strategic goals/objectives
Prepare information in response to senior management or donor data queries in an accurate and timely manner

Research:

Support research development and implementation
Contribute to the production of research reports and publications
Present findings and evidence to the program team
Participate in the preparation and implementation of special studies (e.g. baseline, impact evaluation, mid-term review)
Collate data to support advocacy work

Reporting & Learning:

Responsible for the development and submission of quality M&E departmental reports
Review the accuracy of data prepared for donor reports and ensure timely submission to the respective Coordinator
Ensure M&E departmental compliance to reporting and budgeting timelines
Development of the organization’s annual reports and publications
Document lessons, case studies, and success stories of Inclusion in MTG’s activities/programs
Manage the learnings and dissemination of the lessons that emanate from the project implementation
Prepare and maintain minutes of M&E department meetings
Oversee filing and management of departmental records and documents.

Capacity Building:

Provide assistance to project officers in the application of various Monitoring and Evaluation concepts and tools on a need basis.
Develop Monitoring and Evaluation concepts and principles material and conduct training for MTG staff and volunteers

Staff Management

Supervision of M&E staff
In liaison with the HR Manager, carry out an appraisal of staff under your leadership
In liaison with the HR Manager, develop a departmental capacity development plan for training the staff in specific aspects of monitoring and evaluation

Resource mobilization:

Provide input of data, lessons, research, and best practices to the respective Coordinators, PAM, and Executive Director in the development of concepts and proposals.

Skills & Experience:

Research & report writing skills
Statistical and data analysis skills and ability to use tools such as SPS
Training & capacity building skills
Planning and Resource mobilization skills
Staff supervision
Good communication skills (oral & written)
Ability to work in multi-disciplinary teams
High proficiency in statistical applications (e.g. Tola data, SPSS, STATA, Kobo Collect, MAXQDA analytics, Microsoft Power BI, NVivo)

Requirements:

A Degree in Social Sciences or Statistics
Postgraduate Certificate/Diploma in M&E

Application letters accompanied by a detailed CV should reach MTG on or before 12th January 2024 addressed to the Human Resource & Admin. Manager. The CV and application should be sent to humanresource@mtgk.org. Ensure that the subject is clear with the position advertised.

Apply via :

humanresource@mtgk.org

November 2, 2024
Legal Officer II – 4 Posts Office Assistant II

This is the entry grade for this cadre and involves discharging of KLRC mandate through legal research, public education, development of legislative proposals and review of law and statutory instruments.
Terms of Service: Permanent and Pensionable and includes:

Basic Salary Scale: Kshs. 61,105-Kshs.84,284 p.m.
House Allowance: Kshs. 28,000 p.m.
Commuter Allowance: Kshs. 6,000 p.m
State Counsel Allowance: Ksh. 30,000 per month
Non Practicing Allowance: Ksh. 15,000 per month
Leave allowance: Ksh. 6,000 per annum.
Annual Leave: 30 working days per leave year
Medical: As per the current KLRC medical insurance cover

Duties and Responsibilities: These will entail among others:

Development of initial drafts of the Commission’s policies and  guidelines for review;
Development of strategies for stakeholder consultations and  engagements;
Liaising with other departments in the implementation of the  Commission’s mandate;
Undertaking research and collating information for the development of the Commission’s reports;
Participation in capacity building and implementation of  performance management of the Commission;
Initiating legislative proposals for reforming any branch of the law;
Preparing legal opinions and advisories relating to requests from Parliament, county assemblies, MDAs, the Judiciary and other stake  holders;
Analyzing input from stakeholders on policy, legislative, regulatory and administrative proposals and take necessary action;
Attending meetings for development and clarification of national and county policy, legislative proposals and statutory instruments;
Preparing drafts of national and county policy, legislative proposals  and statutory instruments;
Reviewing existing national and county policy or legislation to  identify inconsistencies with the Constitution;
Conducting research on law reform issues arising from judicial pronouncements, revision of laws or emerging areas of law;
Participating in exchange programmes and collaborative initiatives with other law reform agencies for purposes of sharing information  to facilitate law reform in Kenya;
Participating in the Commission’s resource mobilization programmes and activities; and
Participating in implementation of the Commission’s projects and  plans.

Requirements for Appointment
For appointment to this grade, a candidate must have:-

Bachelor’s degree in Laws (LLB) from a recognized institution;
Postgraduate diploma in Law from the Kenya School of Law;
Three years post-qualification experience; and
Certificate in computer application skills.

go to method of application »

Interested and qualified persons are invited to make their applications by completing ONE application form KLRC 1. The form is downloadable from Kenya Law Reform Commission Website: www.klrc.go.ke.
Applicants must attach certified COPIES of the following documents:Completed applications should be addressed to:
The Secretary/Chief Executive Officer
Kenya Law Reform Commission
Reinsurance Plaza, 3rd Floor, Taifa Road
P.O Box 34999 – 00100
NAIROBI
and delivered to Kenya Law Reform Commission on 3rd Floor Room 321 Reinsurance Plaza or email: hr@klrc.go.ke on or before 12th January, 2024.

Apply via :

hr@klrc.go.ke

November 2, 2024
Research Assistant, Distress Assessment & Response Tool (DART) Study

The Clinical Research Unit (CRU):
The AKU Clinical Research Unit (CRU) is a core facility of the Aga Khan University Cancer Centre – Experimental Therapeutics program, established in line with AKU’s clinical and translational research agenda. The CRU supports high quality human subjects research and research processes to facilitate timely, ICH-GCP compliant clinical research studies from conception through to completion, and is dedicated to providing hope to cancer patients, ensuring that they receive the best of oncologic care in the context of being part of a clinical trial. Our clinical trials program is dedicated to the study of novel therapies in the management of cancer.
Job Summary:
This position will contribute to establishment of the Cancer – Mental Health Program at the Aga Khan University Hematology-Oncology department. Distress Assessment & Response Tool (DART) is a novel program to determine distress levels in cancer patients and provide tools to help alleviate and mitigate sources of distress. The Research Assistant could be an Research Nurse with clinical training or a non Research Nurse with clinical exposure and experience. The Research Assistant will interact with patients and complete DART assessments and work together with the Project Lead (a Clinical Psychologist) to determine distress levels and recommend appropriate intervention in collaboration with the treating Medical Doctor. In addition to always maintaining a professional demeanor, the Research Assistant will be expected to interact with cancer patients with care, compassion and empathy.
Responsibilities:

Identify, recruit and consent patients to complete the DART assessment;
Administer DART questionnaires in person and remotely;
Document and maintain accurate records of patients completing DART;
Extract data from the patient health records and upload it to the tracking database;
Ensure compliance with ethics, ICH-GCP and study protocol, including policies and regulations related to safety, privacy, and confidentiality;
Work closely with the Project Lead to establish a Psychosocial Oncology Program; and
Ensure storage of data in a private and confidential manner, and in compliance with Kenya Data Protection laws.

Requirements:

Must have a Bachelor’s degrees in any field (health care field would be an asset)
Have not less than 1 year experience in survey conduct, consenting process, study coordination/management
Must have Knowledge in qualitative and quantitative research
A Certification in suicide intervention and mental health first aid will be an asset
Previous nursing or clinical background (with patient involvement) will be an asset

Knowledge and Competencies (skills, abilities & traits required):

Proficiency in English and Swahili languages, both written and spoken, including typing are key for this role
Excellent interpersonal and communication skills
Have at least intermediate computer literacy

Apply via :

aku.taleo.net

November 2, 2024
Managing Director, Operations and Performance

THE ROLE
CORE RESPONSIBILITIES.
Your mission is to employ:

Experience and understanding of what good internal business systems (finance, operations, HR) looks like
Strong program and performance management, including solid grasp of organizational performance metrics
Both strategic conceptual thinking and detailed operational standards
Excellent communication skills
A deep understanding of international organization operations, including how global, country teams, and provider partners work together to achieve program goals

In order to:

ensure AFF’s impact – by helping all teams achieve their annual and quarterly milestones
ensure clearly communicated vision, strong culture, team health, and effective operations
build and sustain people, infrastructure and systems required to execute AFF’s strategy

YOU WILL.
Plan for Success:

Oversee the annual planning process and quarterly progress reviews against AFF’s strategy, including helping teams revise and adapt their work plans. This includes also the annual budget process.
Model effective information-framing, appropriate decision-making protocols and progress-tracking
Effectively leverage the experience, track record, and network of partnership organizations and champions to enhance collaboration, share best practices, and drive collective action in advancing community health
Ensure effective management, clear communication, and collaboration within the organization.
Effectively communicate and present critical matters at select leadership meetings, including AFF oversight committee meetings.

Execute with Excellence:

Support working teams to translate annual/quarterly priorities into actionable work plans, project plans, project practice, and appropriate project management and knowledge management tools
Elevate and drive decisions and hold themselves and the teams accountable for results, effectively utilizing data and performance frameworks to do so.
Where needed, apply targeted support to working teams to improve performance and execution of those teams towards annual and quarterly goals
Identify best practices and improve internal systems with an focus on future needs
Build a high-performing AFF, foster a positive organizational culture, team cohesion and effectiveness, and promote professional growth and development of staff members.

Build Systems that Drive Performance:

Builds and sustains the systems that drive high performing, mission driven, strategically savvy initiatives
Manage cross-organizational business services to execute efficiently and effectively, including finance, operations, human resources
Finance – The Managing Director works closely with AFF/FAH finance staff to support appropriate fiscal management and compliance, as well as with finance leadership of all Secretariat members to ensure a shared understanding of AFF financial forecasts, resources required and budget to actuals. This includes oversight of annual and multiyear budget development and financial planning, expenditure tracking, revisions to budgets, financial reporting, and compliance. AFF is fiscally sponsored by FAH which primarily provides these functions, and the Managing Director is expected to interface with FAH and provide oversight.
Operations – Support the effective execution of day-to-day operations including with systems and protocols for meetings, IT, travel and logistics, communications, project management, knowledge management, and other business systems that the team needs
Human Resources – Work with the HR teams of LMH and FAH, to recruit, develop, and retain staff. Work with AFF teams and leadership to identify staffing needs and how best to organize teams/staff for high performance.

REQUIRED COMPETENCIES.

Vision setting and initiative: You are someone who seeks out opportunity and acts thoughtfully without needing to wait for instruction. You are able to see and communicate the big picture in an inspiring way while determining opportunities and threats through comprehensive analysis of current and future trends. You are willing to roll up your sleeves and get the work done while also setting organizational strategy.
Managing via systems: You know and appreciate that growing organizations use systems to grow their effectiveness. You know what good business systems look like, and you have built them before. You are able to take these skills and adapt them to a small, but growing initiative.
Management for results: You have proven experience of successfully managing multiple projects with myriad stakeholders simultaneously. You have the thoughtfulness and confidence to work with a large number and wide variety stakeholders from diverse geographic, socioeconomic, and educational backgrounds. You are able to break goals into manageable objectives and to work with a team to meet them on schedule.
Compelling communication: You have excellent written and verbal communication skills in English (French a plus). Strong interpersonal skills are essential and support your ability to exercise tact and diplomacy in organizational settings. You have a demonstrated ability to build and maintain trust-based relationships with diverse stakeholders, including governments, NGOs, and donors.
Hit-the-ground-running / Adaptability: Moves quickly and drives progress without being abrasive or cutting ethical corners. You feel comfortable defining new deliverables and processes in a rapidly-changing work environment and can cope effectively with complexity and change. Remains focused in the face of pressure, delivers against timelines, not intimidated by tasks/time limitations

YOU ARE ALSO:

Inspired by healthcare as a human right
Empathetic and driven by a desire for deep understanding
A systems thinker who enjoys tackling large, complex problems
Able to lead a distributed team on a self-directed work schedule

Apply via :

docs.google.com

November 2, 2024
Industrial Attachment – Finance Industrial Attachment – Corporate Communication Industrial Attachment – Quality Assurance Industrial Attachment – Procurement Industrial Attachment – Research Industrial Attachment – Information and Communications Technology Industrial Attachment – Processing and Engineering Industrial Attachment – Planning Industrial Attachment – Production Industrial Attachment – Sales and Marketing

KSC-ATT-12-2023
INDUSTRIAL ATTACHMENT OPPORTUNTIES FOR (JANUARY TO MARCH 2024 INTAKE)
Kenya Seed Company, as an equal opportunity employer, recognises the importance of Industrial Attachments for students in institutions of higher learning who are required to complete a period of time in the industry as part of their degree or diploma studies. We aim to nurture talents and build partnerships with institutions of higher learning in fulfilling our corporate social responsibility of harmonizing the educational curriculum with industrial expectations.
We offer industrial experience to students in the following disciplines: –

Finance
Corporate Communication
Quality Assurance
Procurement
Research
Information and Communications Technology
Processing and Engineering
Planning
Production
Sales and Marketing

go to method of application »

Apply via :

hr.kenyaseed.com

November 2, 2024