Job Summary: The International Land Coalition is a global coalition of civil society and intergovernmental organizations working together to realise land governance for and with people at the country level, responding to the needs and protecting the rights of the women, men and communities who live on and from the land.
The ILC network is organised into regional platforms. These provide opportunities for members to strengthen their ownership of the ILC and ensure that the priorities and actions of the ILC are more relevant to specific regional and sub-regional contexts.
The ILC Africa Regional Paltform is composed of 61 national and regional CSOs from 21 Sub-Sahara African countries. Its Coorindation Unit is hosted at the offices of Environment Liaison Centre International (ELCI) in Nairobi, Kenya.
Typically the main responsibilities of the Regional Coordination Unit- RCU for which the Coordinator is overall responsible include:
Facilitate the effective functioning of the regional platform according to their strategic priorities
Consolidate multi-year and annual regional work-plans, budget and reports for their implementation in the region, including by organising and supporting annual regional assemblies
Ensure synergies among global, thematic and national activities of ILC
Support implementation of the Strategy, by mobilising and administering resources against priorities set out in regional work-plans.
Represent the regional platform of ILC as required
Facilitate member-to-member relationships including joint learning, actions and communication among members and with other stakeholders.
More specifically on the Coordinator, her/his principal tasks include:
Job responsibility 1 – Provide strategic direction to ILC Africa
Develop and keep updated and relevant the ILC Africa’s programme strategy in line with the ILC Global Strategy so as to maintain a high quality portfolio for Africa.
Coordinate the programme-related elements of the periodic strategic and annual planning process, and design the resulting programme strategy including membership engagement in contemporary or emerging land issues on the African continent.
Promote ILC visibility and relevance, and facilitate entry into membership of ILC of an increased diversity of organizations working on land issues in Africa, establishing strategic alliances with other relevant organizations on the African Continent.
Develop and maintain an awareness of the external operating environment and pursue specific external relationships / partnerships that contribute to the quality, relevance and positioning of ILC Africa on the Continent and globally.
Design, or coordinate the design, of new projects and activities consistent with ILC Africa’s strategy and the ILC Global strategy, and with respect to a coherent, viable and manageable portfolio.
Pursue new funding opportunities for innovative programming from a variety of sources.
Representing ILC in the region and globally before the Council and in other venues when requested – including by serving as the focal person in the relationship with the Secretariat
Coordinate and facilitate member linkages to better establish priorities and form common platforms necessary to increase the capacity of members to engage in advocacy, capacity building and research on land issues.
Job responsibility 2 – Oversee overall ILC Africa programme development and implementation
Support development and implementation of Africa Regional annual workplan – including the quality of the actual document and reporting on its implementation (a regional annual report)
Work with ILC members to provide project development support and ensure effective project implementation, including by monitoring visits, with good outcomes and reports that show ILC Africa impact
Take measures to remain regularly informed of project progress, and provide feedback, advice and direction as required.
Facilitate regular, transparent, accessible and timely communication among members and partners in Africa, the Africa Steering Committee, the ILC Global Secretariat and the wider membership of ILC.
Regularly inform members about progress in ILC Africa workplan implementation – by inter-project learning and communication within ILC Africa and with other organizations and institutions in Africa and globally.
Support and facilitate research, analysis and learning initiatives in collaboration with competent partner institutions
Ensure that gender justice is mainstreamed in all projects and programs of ILC Africa
Job responsibility 3 – Oversee overall Organizational performance
Use the host organization’s performance management system to supervise his/her direct reports, and ensure that they are doing the same with their own direct reports.
Establish communicaions functions in the RCU so as to support proper communication within and outside ILC Africa, and Facilitate experimentation and learning among staff and members, so as to promote innovation and coherent programme development.
Provide support and supervision to program staff members and other direct reports as well as facilitate conceptual and analytical staff and membership development.
Establish comms functions in the RCU so as to support proper communication within and outside ILC Africa, and Facilitate experimentation and learning among staff and members, so as to promote innovation and coherent programme development.
Perform such other tasks as may be assigned by the Steering Committee and the
Job responsibility 4 – Serving ILC governance in Africa
Under guidance of the Africa Steering Committee, prepare main documents for the Regional Assembly and facilitate its deliberations, document its main decisions and ensure follow-up.
Under guidance of the Africa Steering Committee, prepare main documents for the Regional Steering Committee meetings and facilitate its deliberations, document its main decisions and ensure follow-up.
Prepare the ILC annual report, work plan and budget under the supervision of the ASC, to be approved by the ILC Africa Regional Assembly and present them during meetings of the Annual Coalition Council.
Provide monthly activity updates to the ILC Africa Regional Committee and Host Organization as well as timely reports/updates/information as may be requested by Members and ILC Secretariat
Develop and implement a membership capacity support and performance management system and ensure that membership growth and development is periodically measured.
Verify and support the design and implementation of effective M&E systems by all projects in line with ILC M&E system.
Relationships and Collaboration: This position requires both sensitivity and responsiveness to the needs of the ILC member organizations as well as the mission, programme directions and core values of global ILC.
Especially, close collaboration will be required with governmental, regional bodies and institutions within Africa and non-governmental counterparts, other partners internal and external to ILC Africa as well as internally with other programme staff of the host organization.
Authority and Reporting: The Regional Coordinator for Africa manages and oversees the development and growth of the Regional Coordination Unit of ILC Africa. The Regional Coordinator will directly supervise program Staff of the coordination Unit and ensure quality projects and programs development and implementation by members of the ILC.
The Regional Coordinator has a mandate to develop partnerships and collaborative arrangement to strengthen and give visibility to ILC in Africa. The Regional Coordinator must raise the financial portfolio of ILC Africa.
A Matrix reporting approach is applied. The incumbent will report to the Host Organization of ILC Africa (ELCI) on all administrative issues, for financial management, and human resources.
S/he will report to ILC Africa Steering Committee (of which ELCI is ex-officio member) when it comes programmes, coordination and budget implementation performance. S/he will work in close liaison with the global secretariat of ILC and the other Regional Coordination Units, with whom the RCU shares common work systems and processes.
Work Conditions:
The Coordinator will follow the norms and the regulations of ELCI. S/he will be formally recruited as an ELCI international staff and will comply with all laws and regulations applicable to ELCI.
The contract, offered by ELCI, will be a period of one year, renewable subject to availability of resources and a satisfactory performance evaluation at the completion of year one. The incumbent will be under probation for an initial period of three months.
The position is based in Nairobi at ELCI premises, but with a regional responsibility for which a significant amount of time will be on travels, supporting land rights work in Africa and globally.
A lumpâ€sum compensation package will be offered that reflects the regional nature of the post. If the coordinator is recruited from outside Kenya, a oneâ€time relocation lump sum will be offered.
Qualifications and Competences
1. The Regional Coordinator will be thoroughly committed to ILCs mission and vision.
2. Should have proven leadership, coaching, and relationship management experience.
Concrete demonstrable experience and other qualifications include:
Advanced degree in Environmental sciences, natural resources management, economics, or law political sciences; international relations; social sciences etc.
Demonstrated affinity and work experience in Africa with grassroots/ peasant/small farmers organizations, landless rural workers unions and/or indigenous peoples organizations, with clear understanding of land and resource access issues.
5-10 years of management experience in development; track record of effectively leading and scaling a performance- and outcomes-based organization and capacity to effectively manage staff and small teams; ability to point to specific examples of having developed and operationalised strategies which have taken an organization to the next stage of growth.
Proven experience in developing/implementing successful grant proposals;
Excellence in organizational management with the ability to coach staff, manage, and develop high performance teams, set and achieve strategic objectives, and manage a budget.
Experience in facilitating interâ€institutional collaboration with civil society organizations, governments and interâ€governmental organizations;
Past success working in member led organizations with the ability to cultivate existing member relationships.
Strong marketing, public relations, and fundraising experience with the ability to engage a wide range of donors, stakeholders and cultures.
Strong written and verbal communication skills; a persuasive and passionate communicator with excellent interpersonal and multidisciplinary project skills.
Action-oriented, entrepreneurial, adaptable, and innovative approach to business planning.
Ability to work effectively in collaboration with diverse groups of people and willing to travel across the region
Fluency in English and French.
Application Deadline: Application Deadline Feb 5, 2017
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Africa Regional Coordinator
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Quality Assurance Manager
Job Details
Responsibilities: Runs the team that manages Quality.
Responsible for ensuring that daily quality and targets are met.
Provides direction to ensure quality remains high.
Enhancing quality control procedures and protocols.
Qualifications: Bachelor’s degree in Engineering/biochemistry/chemistry/physics.
MUST possess a valid passport.
Those with a pharmaceutical background are encouraged to apply
A minimum of four years’ experience in the same position.
MUST have plastic injection experience. -
Bilingual Executive Assistant
Job Duties and Responsibilities
Information Flow and Tracking Deadlines:
Generally manage the information flow of the Director’s office and from the Regional team and Geneva, the Regional and Country offices, National Societies, ICRC and to the general public.
Ensure timely and accurate transmission and exchange of information, and follow up to ensure feedback is provided, necessary actions taken and deadlines met.
Identify and handle confidential/sensitive material professionally while protecting the interests of the Federation, and the Africa Region office.
Organize and maintain efficient information storage and retrieval systems that guarantees the correctness and integrity of records as well as ease of cross-referencing with well-defined levels of access.
Liaise with internal and external contacts/stakeholders to promote a good and positive image of the Federation through information exchange and professional feedback.
Consolidate the quarterly reports for the SG in consultation from the Director, Head of Operations and Regional and Country Offices
Reconcile and allocate working advances for the Director and follow up with finance to ensure working advance has been cleared.
Administrative Tasks
Coordinate the Regional Director’s requirements for meetings and arrange meetings, prepare notices and minutes and take notes as necessary.
Review all outgoing correspondence prepared for the Director; edit as appropriate to ensure correct spelling, grammar, and formatting style. In addition, draft standard administrative correspondence, complete forms for administrative actions and keep records of actions taken.
Also format documents and prepare power point presentations, tables and charts as may become necessary.
Schedule briefings and debriefings of Secretariat, PNS and ICRC representatives with relevant regional departments and National Societies as appropriate.
Prepare and maintain a database of all staff in the Region and regional office
Maintain and updated database of all ANS
Create and maintain the yearly eventrix.
Event and Calendar Management
Manage the Director’s calendar, coordinate and adjust itineraries and schedules, and confirm appointments, and meetings as necessary
Organize / coordinate events such as retreats, off-site meetings, and official events; ensuring that the required logistics (venue, catering, transportation, lodging, facilitation etc.) are provided for by Administration and Logistics units.
Take minutes of monthly staff meetings and post on public drive
Provide secretarial support to the Africa Region Management Team.
Managing Travel
Organize the Director’s travel and related logistics (hotel, per diem etc.) as well as that of external guests as appropriate.
Visa applications to be done timeously and ensure efficient follow up.
Prepare meeting pack‘s with relevant documentation including ticket, letter of invitation, accommodation booking, security regulations.
Share travel information with the relative people in host countries.
Share information with staff in Region Office
Education
Bachelor’s degree in Office Administration, Social Sciences, Secretarial studies or any other relevant fields
Experience
5 years or more experience in secretarial services, programme management, public relations and general administration( Required)
Experience within a RC National Society and/or the Federation Secretariat ( Preferred)
A good understanding of the Red Cross business, and of regional operations and structures ( Required)
Experience in customer service operations, and in protocol.( Preferred)
Knowledge, Skills and Languages
Practical knowledge of computers (Word processing, Spread sheets,email, database management
Knowledge of modern office management and practices
Advanced verbal and written communication skills -
Finance Officer
Responsible for: Support of staff including HPA partners with finance responsibility country-wide
About Health Poverty Action (HPA) / Health Unlimited: Health Poverty Action’s vision is a world in which the poorest and most marginalised enjoy their right to health.
Health Poverty Action started working in Kenya in 2011. In keeping with our mission of reaching the most marginalised, we have delivered a number of successful reproductive, maternal and child heath projects in Mandera County, North-East province of Kenya, one of the most neglected and hard to reach areas of the country.
Our work in Kenya is built on working in partnership with local NGO partners and local authorities, service providers and participating communities, founded on in-depth understanding of local culture and norms of the local context.
Globally, HPA works with communities in 13 countries in Africa, Asia and Latin America to identify and address the primary factors limiting their right to health.
These areas include, but are not limited to, health system strengthening, disease control, health education, harmful traditional practices and gender issues, income generation, food security and nutrition, and water and sanitation.
Each year, through these programmes, we are able to help tens of millions of the poorest people in the world improve their health.
HPA is seeking to recruit a Finance officer to join its existing team with various finance functions and to ensure the smooth running of the finance office and to work closely with the existing Finance, Admin and Program Departments both in Kenya and UK offices.
HPA is an equal opportunity employer that values diversity at all levels (Minorities / Females / Veterans / Individuals with Disabilities).
The following are the overall responsibilities of the Finance Officer:
1. Financial accounting
a. Work closely with the London-based Programme Finance Officer and Head of Finance to set up chart of accounts and strengthening the finance systems for projects in Kenya ensuring they meet HPA, Donor and the Kenyan Government requirements;
b. Supervise the finance team (both in HPA and local partners) to perform all day to day accounting tasks using Quickbooks accounting software;
rocess invoices and claims ensuring the coding, authorisation and payment details are correct and initiate payments;
d. Manage all bank and control accounts including performing monthly reconciliations, following up on any reconciling items, and processing changes to bank accounts;
e. Manage the monthly and year-end reporting process ensuring that all required reports are submitted to the HPA London office in a timely manner;
f. Ensure cash flow is well managed and that reports and transfer requests are submitted to the HPA London office or in-country donor in sufficient time;
g. Produce and analyse monthly budget Vs actual reports and cash flow forecasts. Seek explanations for variances, highlight potential problems and make recommendations where appropriate;
h. Assist in the preparation of financial information for donor reports including providing supporting documentation as and when required;
i. Prepare monthly, quarterly and yearly consolidated accounts to enable management to have an overview of the financial position of the office;
j. Undertake general financial administrative duties including liaison with key stakeholders including donors (as agreed with the London Office), auditors (internal and external) and bankers;
k. Manage the monthly payroll process including the calculation of all local benefits and tax deductions. Ensure salaries and associated taxes are paid on a timely basis with appropriate supporting documentation;
l. Manage all internal and external audit engagements including liaising with audit staff, agreeing audit timetables, preparing required documentation and answering all audit queries on a timely basis. Maintain records of all audit reports and management letters and prepare action plans to implement audit recommendations. Ensure that all recommendations and changes are fully implemented and report to London on any outstanding actions on a periodic basis;
m. Manage any financial audits conducted over partner organizations including agreeing audit objectives, timetable and deliverables, and ensuring any findings are appropriately monitored and resolved;
n. Implement and maintain an effective filing system to ensure that all financial and administrative records are easily accessible and readily available.
2. Financial management system
a. Establish and maintain effective procedures and systems for financial management and control in compliance with HPA and donor requirements;
b. Work with HPA London staff to establish monitoring and reporting systems for complex multi-donor projects;
c. Ensure regular reports on asset use are received from the Logistics department and reconciled to the financial information;
d. Ensure appropriate policies and procedures are in place, and that the Finance Manual is regularly updated. Contribute to the update of Procurement Manual and the Organisation Operations Manual on a regular basis.
e. Identify, assess, monitor and manage financial risks for HPA in Kenya on an on-going basis ensuring all high-rated risks are appropriately escalated to management and appropriate actions are implemented to mitigate risks where possible.
3. Compliance
a. Ensure HPA in Kenya complies with all relevant Kenyan laws and regulations including, but not limited to, tax legislation;
b. Ensure HPA in Kenya complies with all donor requirements relating to financial, administrative and logistical tasks;
c. Manage the timely submission of reports and returns to the NGO Board and the Kenya Revenue Authority (KRA); and
d. Monitor compliance with all relevant policies and procedures on an on-going basis and follow up on any instances of non-compliance.
4. Training, Support and Advice
a. Effectively manage the Finance staff of both HPA and local partners, including providing coaching/training, site visits, documents and systems reviews, and on-going constructive feedback to ensure staff are continually improving;
b. Provide or recommend as appropriate training and communication in relation to the policies and procedures to be followed by all staff on a regular basis;
c. Identify and assist in meeting the financial training needs of local staff.
d. Work with Programme Manager, project teams and partners, to set up accounting systems and procedures that are required by HPA. Monitor work, highlighting any shortfalls and agree required management actions with relevant staff.
5. Budgeting
a. Co-ordinate and lead on the budgeting and forecasting processes, liaising with Programme Manager, project managers, HPA London staff to ensure that procedures are understood and timetables communicated;
b. Support programme staff in the production of project budgets and proposals, advising on assumptions, risks and opportunities contained within the budgets;
c. Lead on the development of annual country budget.
d. Provide support in budget development for new proposals.
6. Other
a. Represent HPA at relevant external meetings and maintain good working relationships with selected government/private agencies and key business associates as required.
b. Contribute to the development of HPA as part of the senior management team in Kenya.
Person Specification
Essential
A degree in accounting or finance with CPA section IV or equivalent certificate in accounting / finance or a professional qualification from a recognised accountancy body;
Experience of international NGO finance, including knowledge of institutional donors (e.g. EC, DFID, etc.); will be an added advantage.
Experience in leading a team in a busy finance department;
Good Excel and analytical skills;
Organised, methodical and able to work to deadlines under pressure;
Knowledge of financial software (QuickBooks);
Knowledge and practical experience of working in the Kenyan Financial system;
Able to work effectively with limited resources, including managing working relationships remotely;
Excellent communication skills including ability to effectively communicate over Skype and email; and discuss finance with non-finance staff in simple everyday language.
Passionate commitment to HPA’s aims and objectives.
Desirable
Experience of multiple donor funding (match/co-funding)
Complete and experience with Kenya income tax laws and payrolls.
Extensive knowledge of QuickBooks accounting system. -
Concentrator Superintendent
Overall Responsibility:As a member of the Production Team, you will report to the Production Manager. You will be responsible for the development and implementation of procedures and controlling and training personnel to operate an efficient concentrator plant and ancillary services. The main duties will include but are not limited to:
Maintaining a safe and efficient system of operations for the Concentrator
Promoting a safe work environment
Leading, training and coaching the team to run the Concentrator
Providing processing and improvement advice to the operations team
Achieving production throughput, qualities and recoveries as determined by the production plan
Facilitating and planning for skills transfer to the team in line with Base Titanium succession plan
To succeed you will require:
A Diploma in Process/Mining or Chemical Engineering
A minimum of seven years and above experience with a good knowledge of mineral sands processing, five of which are in a Supervisory role
A proven ability to define plant operating strategies to meet recovery and quality targets
Good technical knowledge of Concentrator operations and an ability to identify and implement process improvements
A good understanding of management of SOPs applicable to safe and effective Concentrator operation
Proven experience of capital and operating budgets and an ability to prepare management reports
An ability to work closely with maintenance teams to ensure a high level of mechanical availability
A proven capability to manage a shift environment of up to 40 employees on a 3 shift system comprising expatriates and local nationals
A strong safety background within a mining environment
Excellent knowledge of systems development and implementation