Jobs Kenya

Application Deadline: Application Deadline Feb 15, 2024

  • Business Development Assistant Proposal Writer and Project Coordinator

    Business Development Assistant Proposal Writer and Project Coordinator

    Position: The position entails offering crucial support to the business development unit, writing proposals, concept notes, and other related reports for high-value, competitive, complex funding opportunities, in line with TGL and other partners/subsidiaries’ strategies.

    The specific duties and responsibilities shall include:
    Proposal Development & Writing

    Develop all frameworks for Concept Notes, Proposals, reports, based on various SOW if any or preliminary discussions and submit for review.
    Develop frameworks for new company websites and company profiles and submit for review.
    Develop content in line with the approved frameworks based on various works assigned.
    Partner closely with the graphic design teams to develop infographics, icons and other graphic enhancing elements for all proposals/concept notes/reports.
    Proof read and review proposals before and after submission to graphic design teams, ensuring accurate reporting at all times.
    Assist in the review and evaluation of proposals submitted by the technical consultants to ensure they meet the SOW requirements.
    Assists in collating information from field offices to provide compelling reports capturing achievements and milestones of projects for TGL and other partner clients.
    Support in close liaison with the business development manager the provision of post-evaluation reports documenting lessons learned and challenges for all writeups provided, three days after submission of CN/proposals.
    Fully support Business development needs in developing new concepts and project proposals for TGL, including other partners/subsidiaries.
    Conduct select market research activities, such as client, competitor, and market trends.
    Ensure all writeups are plagiarism-free.
    Business Development Planning
    Assist in developing and providing monthly reports for proposals to be worked on based on EOI submission and other information provided by TGL Senior Management.

    Information Management

    Maintain proposal archives as required and ensure accurate information is included in tracking reports and proposals supporting timely transfer to Dropbox account.
    Compile, analyse, and document relevant information to inform proposal design and promote continuous learning.
    Support the application of mapping and compiling of project information for sharing as required with internal and external stakeholders.

    Others

    Assist in Supporting the CEO and TGL Senior Management business strategy developments for TGL.
    Undertake additional tasks, from time to time, other than those mentioned within the area of responsibility in order to enhance the overall performance of the Business Development Unit.
    Supporting all TGL units in the preparation of various documents for the company.

    Qualifications and Experience

    Degree/ Diploma in either Business Administration, Communication, Project Management or related course.
    Ability to write logical, coherent and consistent documents

    go to method of application »

    Please send your latest CV and certificates to stella@tristargl.com, info@tristargl.com, tabitha@tristargl.com and cc: muhyadin@tristargl.com by COB, 15TH February 2024.

    Apply via :

    stella@tristargl.com

  • Nutritionist Bio Medical Technician Care Manager

    Nutritionist Bio Medical Technician Care Manager

    Job Objective/Purpose

    Provide professional and high quality care by evaluating and assessing and advising on patients’ nutritional needs, diet restrictions and nutrition health plans in accordance with established protocols and standards. .

    Key Responsibilities

    Conduct daily review of inpatients to evaluate and assess their nutrition status, screen them for nutritional risk and initiate appropriate intervention, Consulting with physicians and other caregivers to determine nutritional needs and diet restrictions of patients. 
    Interpret physician diet orders and modify diet according to diet patterns and patient preferences. 
    Instruct patients in diet principles and restrictions per physician diet orders and document pertinent clinical information. 
    Plan and initiate medical nutrition therapy for patients if indicated by patient requirements and clinical protocols, and communicate the individual nutritional care plans to other health care providers as a member of a care team. 
    Coordinate recipe development and standardization and develop menus for different vulnerable groups in the hospital, then monitor food service to ensure conformance to prescribed diets and patient’s nutritional needs, advising on substitutions if the patient is unable to eat the meal provided, per diet restrictions. 
    Complete nutritional assessments on patients receiving tube feeding or parenteral nutrition and compute nutritional value of constituents when necessary. 
    Educate and counsel patients and families on nutritional issues and maintain updated and necessary patient education materials and nutrition references. 
    Advise food service managers and organizations on sanitation, safety procedures, menu development. 
    Evaluate appropriateness of diet order for diagnosis and recommend diet order changes as indicated. 
    Ensure that Avenue Healthcare corporate governance policies are adhered to, including preventing, detecting, and reporting any fraud or criminal activities, and Implementing audit recommendations. 
    Ensure adequate knowledge of and compliance to all Avenue Healthcare policies, procedures, and systems, especially policies pertaining to the provision of medical services i.e. Admission & discharge, nurses’ reports, equipment and supplies, etc. 
    Adhere to Government and respective professional standards of care and treatment of patients.
    Any other duty as assigned by the supervisor. 

    Personal Specifications

    BSc/ Higher Diploma in Food, Nutrition & Dietetics
    Licensed by the Kenya Nutritionists and Dietitians Institute (KNDI)
    3+ years work experience in clinical nutrition.
    Customer focus, results oriented, highly responsive, ethical and responsible
    Strong interpersonal skills, team playing abilities, and communication skills.

    go to method of application »

    Application documents (CV and Certificates) must be emailed to vacancies@avenuehealthcare.com with the job position you are applying for as the subject of the email by 15th February 2024

    Apply via :

    vacancies@avenuehealthcare.com

  • SaaS (Software as a Service) Marketing Trainee

    SaaS (Software as a Service) Marketing Trainee

    We are currently seeking ambitious individuals to join our Software as a Service Marketing trainee program. This 3-month training opportunity is designed to provide hands-on experience and mentorship in the dynamic field of SaaS marketing. Upon successful completion of the program, trainees will have the opportunity to join our team on a full-time basis.
     
    Number of positions: Six (6)

    Requirements & Skills

    Excellent communication skills, both written and verbal 
    Solid understanding of Software as a Service, and associated technologies 
    Ability to translate highly technical software features into compelling marketing messages. 
    Strong understanding of digital marketing strategies 
    Experience with marketing automation tools, and the ability to analyze and interpret data to make informed marketing decisions. 
    Proficiency in creating compelling marketing materials, such as website content, email campaigns, and social media posts 
    Ability to build and maintain relationships with clients and partners. 
    Strong understanding of analytics and metrics 
    Degree in IT, BIT, Software Engineering, Computer Science and related disciplines 

    Key Responsibilities 

    Develop and implement marketing strategies to promote software products 
    Conduct market research to identify potential customers and their needs 
    Create and manage marketing campaigns across various channels such as social media, email, and online advertising 
    Generate leads and drive product adoption 
    Do sales pitch and conduct product demos 
    Analyze and report on marketing performance to optimize strategies and improve ROI 
    Stay updated on industry trends to inform marketing efforts 
    Build and maintain relationships with key stakeholders including customers, partners, and industry influencers 
    Support the development of sales collateral and product messaging 
    Contribute to the overall marketing and business strategy of the company

    Interested and qualified candidates should forward their CV to: marketing.hr@hanmak.co.ke using the position as subject of email.

    Apply via :

    marketing.hr@hanmak.co.ke

  • Request for Proposal – TOR Consultancy for General Business Strategist to Support Portfolio Investees Across Sub-Haran Africa

    Request for Proposal – TOR Consultancy for General Business Strategist to Support Portfolio Investees Across Sub-Haran Africa

    Scope of Work

    The consultant will work with The AECF and the investees’ leadership team to deliver interventions across the functions below:

    Operational Functions Support:

    The consultant will conduct an assessment of supply and distribution channels (upstream/downstream), including related logistics, identify key bottlenecks and recommend strategic improvements, including cost reduction and efficiency.
    The consultant will review, assess (design where not available) and implement inventory and procurement management policies and procedures for the investees.
    The consultant will assess the operational capacity of the investees, including planning, execution and reporting of different initiatives in the company (including the AECF-funded project), identify any barriers and recommend appropriate solutions.
    The consultant will assess data management systems and processes for the investees, including data privacy and security and recommend appropriate solutions.
    The consultant will design and deliver a management training program focused on enhancing the operational efficiency of the investees.

    Business Model Review, Sales and Marketing:

    The consultant will develop and refine (review and improve where available) business models for the investees. The business models will take into account options for revenue diversification strategies and develop a viable value proposition for each investee to create a competitive advantage in their operating market segments.
    The consultant will guide the review, development and implementation of a Go-to-Market (GTM) strategy for the investees.
    The consultant will develop 3 to 5-year business plans, including improving or developing company profiles for the investees.
    The consultant will develop and implement effective sales and marketing strategies in line with the investees’ market segments and provide related coaching and mentorship to the investees. The strategies will include the key marketing principles such as products, pricing, process and marketing budgets.
    The consultant will develop and implement Customer Management Strategies and after-sales support for the investees in line with best practices.

    Organizational Management and Governance:

    The consultant will assess the organizational and governance structure of the investees which shall include documentation and procedures, ensuring alignment with best practices. The consultant will then identify, review, and recommend changes to existing key company policies for improved organizational management for the investees. Additionally, the consultant will develop a succession planning framework for organizational sustainability.
    The consultant will assess, review, develop and implement gender inclusion strategies to incorporate more women into leadership positions at the investees’ businesses.
    The consultant will assess the institutional human resource capacity and develop (or improve) a human resource management plan for each investee, including implementing the relevant capacity-building measures.
    The consultant will provide training to the investees on effective organizational management and governance.

    Financial and Credit Management:

    The consultant will assess the financial and credit management capacity of each investee and identify key gaps.
    The consultant will propose, develop and implement appropriate financial and credit management strategies and policies.
    The consultant will provide recommendations on appropriate systems for credit and financial management that the investees can adopt. The recommended systems and policies are expected to support the investees in implementing financial controls for better oversight of the investee resources.
    The consultant will conduct financial and credit management training programs for key personnel and ensure that each investee builds capacity in financial and credit management through targeted initiatives, addressing specific financial and credit management gaps for each investee.

    Deliverables

    Key Deliverables

    The consultant will conduct the following activities:

    Review the preliminary needs assessment conducted by AECF
    Clarify and align with the investees on the needs and gaps
    Preparation of an Inception Report and Detailed Workplan
    Execution of the Assignment and Reporting

    The anticipated specific deliverables for the consultant will include the following but will be validated during the preparation of the inception report:

    Operational Functions Support

    A comprehensive assessment report of the investees detailing the existing supply and distribution channels. The report will also include gaps identified, opportunities, recommended strategies and an implementation plan for the recommendations. This will be followed by an implementation report on the executed recommendations.
    An assessment report on the inventory and procurement management policies, detailing gaps and recommendations. This report will be followed by an implementation plan and a final report on the implemented policies.
    A comprehensive report on the operational capacity of the investees and the implemented recommendations.
    A management training program for enhanced operational efficiency, training materials, modules, and curriculum.
    Evaluation and feedback report on the training program’s effectiveness.

    Business Model Review, Sales and Marketing

    An implementation plan for business model design and review for each investee.
    Improved or newly developed business models with a focus on revenue diversification strategies.
    Go-to-market strategy and implementation report
    Coaching plans and coaching materials for sales and marketing strategies.
    A comprehensive report detailing the sales techniques developed, reviewed or adopted for each investee, pricing strategies and marketing budgets.
    Customer Management Strategy and Implementation Report.

    Organizational Management and Governance

    A comprehensive report on the state of each investee’s management and governance policies, recommendations, implementation schedules and investee feedback post-implementation.
    Succession Planning Framework and Implementation Report
    Gender Inclusion Strategy and Implementation Report.
    A Human Resource Management Plan and report.
    Training program, training materials and modules on management and governance

    Financial and Credit Management

    A Credit Management Framework/Strategy for each investee and implementation report
    Financial Management Training/Implementation Strategy
    A report on the recommended systems for credit and financial management
    A training program, training modules and training report on financial and credit management.

    Duration of Service

    The assignment will be conducted over seven (7) months in Somalia and Somaliland. The assignment is expected to commence in February 2024.

    7.0 Reporting

    The Consultant will report to the Manager, Advisory Services at the AECF.

    Eligible Experience

    The successful consultant should have;

    Demonstrated experience in strategic business planning focusing on business operations, business model designs, sales and marketing, specifically in the Horn of Africa;
    Demonstrated experience in organizational management and governance, designing and implementing gender and governance strategies across the Horn of Africa;
    Demonstrated experience in financial and credit management with a focus on renewable energy companies;
    A minimum of ten years in the provision of strategic advisory support to corporate or development institutions;
    Good understanding of the Renewable Energy Sector in Somalia and Somaliland.

    Evaluation Criteria

    An evaluation committee will be formed by the AECF. All members will be bound by the same standards of confidentiality. The consultant should ensure that they fully respond to all criteria to be comprehensively evaluated.
    The AECF may request and receive clarification from any consultant when evaluating a proposal. The evaluation committee may invite some or all the consultants to appear before the committee to clarify their proposals. In such an event, the evaluation committee may consider such clarifications in evaluating the proposals.
    In deciding the final selection of a qualified bidder, the technical proposal will be given a weighting of 70% based on the evaluation criteria. Only the financial proposal of those bidders who qualify technically will be opened. The financial proposal will be allocated a weighting of 30% and the proposals will be ranked according to the total points scored.
    The mandatory and desirable criteria against which proposals will be evaluated are identified in the table below.

    NO.

    CRITERIA FOR ASSESSMENT

    Weighted Award

    TECHNICAL PROPOSAL

    80

    An understanding of the terms of reference

    Demonstrate understanding of the assignment and expected outcomes.

    10

    Methodology and work plan that will deliver the best value on the assignment

    Soundness and feasibility of the proposed technical approach and methodology that provide comprehensive assessments, reviews, recommendations and implementation findings and analysis to the investee needs in line with each item in the Scope of Work.

    20

    Realistic and well-structured timeline, clear identification of deliverables and milestones, and coherence with the intended Scope of Work.

    10

    Qualification and Experience

    Qualification and experience of the consultant/team and evidence of relevant certification

    10

    Demonstrated experience and relevant services are undertaken by the applicant in past engagements with evidence links to previous work done / completion certificate. The experience should be linked to the Scope of Work and Target Regions. Provide skill sets and experience in aligning specifically to the Scope of Work. Please provide details of at least three (3) similar projects completed in the last( 5) years

    20

    All the required registration and certification document and at least 3 signed reference letters of similar work done.

    10

    FINANCIAL PROPOSAL: Detailed showing level of effort of the team, Clarity, relevance, and reality to market value/ value for money of cost for the assignment (inclusive of any applicable tax, reimbursable, and travel where applicable).

    20

    Total Score

    100

    Proposal submission

    Technical and Financial proposals should be submitted as separate documents.
    Financial proposal to be submitted in USD.
    As per requirements in the evaluation criteria

    Apply via :

    aecfprocurement@aecfafrica.org

  • Deputy Security Manager

    Deputy Security Manager

    Job objective

    As the Deputy Security Manager, you will work hand in hand with the Security Manager to ensure the security and safety of the company’s property and interests within the limits of the established AAA. Growers’ policies and procedures.

    You will also coordinate security related activities with the security supervisors, guards, and managers from other departments.

    Your tasks and responsibilities

     Enforce company rules and regulations and a member of the facility compliance team and sits in the Safety, Health & Environmental Committee (SHE).
     Administration of security staff under his command, resources and other security equipment allocated to the security department.
     Assist the Farms Security Managers in formulating security policies and procedures concerning the farm.
     Reviews security procedures from time to time and advise the management for implementation approval.
     Conduct security survey within the premises as instructed by the security manager.
     Detecting crime and putting in place crime preventive measures
     Ensure liaison with external agencies (Police and other Law enforcers) is well coordinated.
     Ensure that the relevant security documentation at the gates and in the office is properly done.
     Ensure security incidents and operations returns are done effectively.
     Regularly conduct risk assessment in the premises and give appropriate recommendations on mitigations.
     Assist the security manager in ensuring recruitment, vetting, and training, retention of competent and well-motivated staff within the department.
     Responsible for maintaining and enforcing Security staff discipline in his section.
     Ensure the security incidents are well documented. Submit summary of the daily incident report to the security manager or General Manager at the end of each shift.
     Ensure adherence to the security patrol intelligence system to beef up security operations within the farm.
     Conduct investigations in case of theft, motor vehicle accidents and any other incidents occurring within the premises as directed by Security Manager.

    Your profile

     Diploma/ Degree in Security/ Risk Management or any other relevant field from a recognized institution of higher learning.
     Membership or affiliation with a professional body or association.
     Must have professional training and experience in security operations and administration.
     Five years and above experience in security operations and administration.
     Thorough knowledge of security and investigation principles
     Good command of the English language, both verbal and written.
     High moral standing with impeccable integrity.
     Proficient Computer skills in MS Office applications, particularly with Excel.
     Excellent Leadership skills and management skills
     Analytical mindset, excellent interpersonal and communication skills and team player facilitating cross-functional collaboration.

    Apply via :

    www.aaagrowers.co.ke

  • Manager, Pathology Department Medical Officer – Quality Improvement

    Manager, Pathology Department Medical Officer – Quality Improvement

    Duties & Responsibilities: 

    Operate diagnostic equipment – Perform a range of diagnostic and provide care for patients during these examinations, respecting the rights of privacy and confidentiality, and to evaluate the clinical quality of the diagnostics results produced.
    Fostering the growth of patient volumes, in line with the annual budgets, through a focused delivery of high quality care and patient-sensitive service that meets or exceeds the expectations of patients.
    Leading the development of new services and initiatives that contribute to the financial sustainability of the hospital including service level agreements with other hospitals and facilities in collaboration with marketing and finance division.
    Ensuring the development and application of clinical quality management methods within the department, including practice guideline in line with ISO 15189, JCI standards, environmental management system (EMS), occupational health and safety OH&S.
    Ensure that the pathology operations comply with all legal requirements by the Kenya Medical Laboratory Technicians and Technologists Board and waste disposal requirements.
    Fostering good relations with physicians and other organizations with the goal of stimulating patient referrals.
    Ensuring the productive and cost-effective use of human, material and capital resources entrusted to the department.
    Ensuring excellent patient experience through scheduling, process flow management and handling customer complaints as well as overseeing the documentation for Quality Assurance and Accreditation.
    Maintenance -Coordinate periodic maintenance of all pathology equipment in line with maintenance specifications and to ensure optimal operational efficiency of the equipment
    Manage pathology inventory including inventory control and monthly stock takes in collaboration with the finance department to ensure optimal stock variance.
    Identify, deploy and motivate the team including performance appraisal, identification of training needs, mentorship and coaching as well as leave and absence management in line with the hospital’s people agenda.
    Assess the quality of new reagents and consumables required for the pathology department in liaison with procurement department and participate in the tendering process specification to define the reagents and consumables schedule requirements.
    Foster the compliance with pathology standards as well as ensuring the coordination between pathology and other clinical departments in furtherance of quality objectives of the hospital

    Qualifications & Requirements 

    Bachelor’s degree in Medical Laboratory Technology from a recognised institution or its equivalent.
    Minimum of 8 years’ working in a busy hospital environment.
    Previous experience with ISO15189 certification process.
    Valid membership/registration, and hold a valid practicing license with the KMLTTB. 
    A Master’s Degree in Business Administration or related field is an added advantage.

    Should also possess/demonstrate the below competencies:

    Interpersonal skills
    Attention to detail
    Team leadership skills
    Problem solving skill

    go to method of application »

    Interested and qualified candidates in the above position are encouraged to forward their CVs and application letters to recruitment@mpshahhospital.org on or before 15th February 2024. The applications shall be reviewed on a rolling basis until the position is filled. We encourage early submission of applications.

    Apply via :

    recruitment@mpshahhospital.org

  • Resource Mobilization Manager

    Resource Mobilization Manager

    Reporting to the Country Manager, the Resource Mobilization Manager will lead efforts in Kenya to cultivate and nurture relationships with funders, prospective funders, partner organizations, and governments. This position plays a critical role, working in partnership with the U.S. development team and the president, to secure between $2.5M-$3M annually and representing the organization in Kenya. This position is based in Nairobi but it is expected that the individual in this position will travel to the field office located in Transmara West, Narok County, approximately every other month for 2-3 days at a time, to meet and coordinate with the program staff.

    Fundraising & Stewardship

    In partnership with the U.S. director of development, design and implement a fundraising strategy targeting prospective foundation and corporate donors.

    Research, prospecting, and identification of new foundations and corporations that will support the organization and our programs.
    Prepare and draft grant applications and reports to funders, and maintain deadlines to meet goals and reporting requirements.
    Liaise with the Nairobi Board for introductions to prospective funders.
    Meet with prospective funders to cultivate, solicit, and secure their support.

    Manage the cultivation process of major donors and other prospects based in Kenya and East Africa, and actively seek opportunities to deepen relationships with funding partners.
    Attend fundraising-related meetings with the county manager and/or president to ensure meeting notes are captured and action items are collected and assigned appropriately following meetings/events.
    Serve as the primary staff liaison whenever donors, high-level guests, or volunteers come to visit. This includes making logistical arrangements, developing an agenda for the meeting/program, conducting briefings, and coordinating with other staff and teachers as necessary to ensure a successful donor visit. Following the visit, ensure that any relevant feedback or next steps/actions are logged in the appropriate tracking documents and that any follow-up is handled in a timely manner.
    With support from the communications and development departments, lead the conceptualization and implementation of a series of events in celebration of the organization’s 15th anniversary (2024).

    Operations & Reporting

    Liaise with the program team and accounting to develop draft proposals, ensure funding is being spent down according to grant requirements and timeline, and draft comprehensive reports that meet grant requirements while also positioning the organization in the best light.
    In collaboration with the U.S. director of development and the accounting team, provide the necessary information to update and maintain development trackers to closely monitor progress on revenue goals.
    Assist the U.S. development team in maintaining the development calendar and donor folders with relevant dates for solicitations and applications; correspondence and notes; renewals; and reports.
    Work with the U.S. director of development to develop processes that contribute to the department’s efficiency and workflow maintenance.

    Stakeholder/Partnership Coordination & Representation

    Participate in relevant NGO activities and develop collaborative relationships with like-minded NGOs.
    Represent Kakenya’s Dream at appropriate conferences, community forums, meetings, and events where strategic development and relationship building is a priority.
    Devise ways to grow Kakenya’s Dream’s presence with new targeted influencers and audiences.
    Ensure that written reports, notes, information, learnings, and recommended next steps/actions are shared with the appropriate staff and that any action items are completed in a timely manner.

    Government Relations

    Lead our organizational advocacy and outreach to the regional and national government officials/offices. Ensuring that we have well established relationships with key officials/offices.

    Additional duties as assigned and needed.

    Key Qualifications:

    Bachelor’s degree with 4-6 years of hand-on development and/or nonprofit experience required, including experience with institutional partnerships, grant writing/reporting, and financial reporting.
    Proficiency in Google Suite, including Gmail, calendars, spreadsheets, documents, and presentations.
    Ability to build strong relationships with internal and external stakeholders, both in-person and virtually, and experience securing and managing relationships with institutional funders.
    Proactive, organized, with impeccable attention to detail.
    Must be able to work in a fast-paced environment, under pressure, and in a multicultural environment, with demonstrated ability to handle multiple competing tasks and demands.
    Excellent communication, interpersonal, and written communication skills

    To apply for this position, please send your cover letter, resume (indicating your expected salary and availability), and a writing sample (preferably where you are the sole author) to jobs@kakenyasdream.org by 15th February, 2024. Applications will be reviewed on a rolling basis and only shortlisted candidates will be contacted.

    Apply via :

    jobs@kakenyasdream.org

  • RSC Africa Deputy Director Administration and Operations

    RSC Africa Deputy Director Administration and Operations

    Primary Purpose

    RSC Africa Deputy Director Administration and Operations will have overall responsibility of CWS RSC operations and administration function including Finance, Procurement, Information Technology, General services, Travel & Logistics units. RSC Africa Deputy Director Administration and Operations will ensure that operations and administration function provide high-quality, responsive, timely and cost-effective services to support implementation of USRAP activities within the framework of local laws, donor requirements, CWS RSC policies and standard operating procedures. Reporting to RSC Africa Director, RSC Africa Deputy Director Administration and Operations will be part of the RSC Africa Senior Management team. RSC Africa Deputy Director Administration and Operations will build and maintain strong relationships with all stakeholders and ensure a productive and conducive work environment between the Program and operations/administration teams.

    Key Relationships:

    Internal to CWS:

    RSC Africa Director,
    Deputy Director Program Development & Quality,
    Deputy Director RSC Program Implementation,
    RSC Africa Senior Management Team,
    Associate Directors,
    Direct Reports

    External:

    Service providers, PRM and other agencies.

    Working Environment

    Office environment. Periodic travel to the field as may be required.

    Responsibilities

    Oversight of the Operations and Administration Function (40%)

    Oversee implementation of operations and administration activities in an efficient and cost-effective manner, providing high quality services and information to programs team, staff, donors and other stakeholders.
    Provides oversight of the Finance function ensuring financial health of the organization, timely annual budgeting, accurate reporting working closely with the Finance lead and CWS Chief Financial Officer.
    Oversee the provision of financial management, planning, monitoring and reporting of every day financial activities of USRAP program and subsequently provide advice and guidance to senior management on future financial plans.
    Provide oversight of all procurement related issues, while ensuring compliance and adherence to organizational policies, donor rules and regulations, contractual terms and other applicable rules and regulations.
    Ensure there is an annual Procurement Plan formally documented and updated in coordination with the procurement and programs teams,
    Oversee provision of high-quality administrative support/services related to Property, Office Management, Travel & Logistics to various stakeholders/departments.
    Oversee technical and administrative services related to Information Technology (ICT) to various clients/departments.
    Lead in the development of short term, long-term plans and budgets based on organization’s broad goals and objectives.
    Work closely with RSC Director, functional leads under the Operations and Administration docket and other stakeholders to ensure that all resources/suppliers necessary to support continued implementation of USRAP activities are acquired/sourced.
    Oversee proper utilization of resources and management of risks to minimize misuse or loss Ensures that all organizational contractual obligations are fulfilled, safeguard CWS RSC reputation and ensure that RSC receives value for money.
    Ensures that existing policies support accountability, transparency, and efficiency of CWS and comply with all donor requirements and CWS policies.
    Ensure that all necessary agreements, permits and licenses necessary for CWS RSC operations are in place.

    Leadership & Management (30%)

    Responsible for oversight of operations and administration function to include Finance, Procurement, Information Technology, General services, Travel & Logistics units.
    Provide direct leadership and management to the operations and administration teams to include team organization, staffing, training and development, performance management, employee engagement, conflict resolution, coaching and mentorship as well as day to day supervision of direct reports.
    Demonstrate active performance management by approving detailed work plans for direct reports, providing feedback on performance, and keeping senior management informed on progress towards departmental annual goals and individual staff performance.
    Oversee the development and implementation of annual plans for the operations and administration operations and administration function and prioritize activities relating to staffing, team organization, training and development.
    Responsible for providing strategic high-level leadership, vision, alignment and structuring of operations and administration function to make it responsive to program and overall organizational strategic needs.
    Supervise and monitor implementation of RSC operations and administration function in line with CWS RSC policies, standard operating procedures and donor requirements.
    Develop and execute responsive and appropriate management and operational systems in line with local laws, CWS RSC policies and standard operating procedures and donor requirements.
    As part of the Senior Leadership Team, participate in the development and execution of CWS RSC strategic plan and support RSC operational plans and budget development, execution and monitoring.
    Identify both short term and long-term resource needs and translate these into objectives and priorities.

    Risk Management and Compliance (15%)

    Oversee the development and implementation of systems, policies and standard operating procedures to ensure accountability, transparency and efficiency of RSC Africa, and to ensure compliance with the Cooperative Agreement, relevant OMB Circulars, PRM and CWS policies.
    Lead and champion implementation of CWS policies, standard operating procedures and best practices as well as organizational culture to support staff and at the same time make contributions to administration division strategies for ensuring staff fully understand and abide by CWS policies.
    Oversee development of internal compliance, monitoring and reporting tools for operations and administration function.
    In collaboration with Internal Audit and leadership, identify and assess areas of significant compliance risk within CWS RSC Africa operations and administration and work with leadership to design and implement corrective action plans.
    Follow-up and resolve any audit findings
    Ensure all activities and operations are performed in accordance with the laid down standard operations procedures, government regulations and any federal laws and regulations governing business operations.
    Ensure compliance with CWS and DOS/PRM policies, including A-133 audit requirements as well as US, Kenyan and other Country laws as required. 

    Representation (10%)

    Maintain effective relationships with all stakeholders, including programs team, staff, donors, suppliers among others, ensuring that relevant communication is professional, timely and accurate.
    Collaborate with programs teams and other departments to understand their strategic needs and priorities and ensure they receive timely support and assistance. 

    Additional Responsibilities (5%)

    Other duties that may be assigned to enhance the quality and efficiency of support services to attain set objectives and maintain high professional standards of RSC Africa.
    Execute special projects and other duties as assigned by CWS/RSC Africa Leadership.

    Qualifications

    Experience:

    A minimum of twelve (12) years’ work experience in finance, audit, operations, procurement or a related field.
    A minimum of five years’ experience in a senior management position, providing administrative oversight.
    A minimum of eight (8) years of supervisory experience, including two (2) years supervising managers with direct reports, required.
    Experience working with and supervising staff in a cross-cultural context required.
    Experience in the administration of donor-funded programs is strongly desired.
    Experience working in Africa preferred.

    Skills:

    Strong verbal and written communications skills required.
    Strong organizational and management skills, with particular attention to detail
    Computer literacy, with a strong emphasis on Microsoft Excel and Outlook.
    Excellent interpersonal skills and analytical skills.

    Education & Certifications:

    Bachelor’s degree in finance, Accounting, Business Administration or related field required.
    Master’s degree in business administration, finance, accounting or related field is preferred.

    Abilities:

    Work and make decisions independently and contribute to overall operations of RSC Africa at management levels.
    Exercise good judgement and seek guidance as appropriate when confronted with unanticipated problems. 
    Deal effectively and courteously with large number of associates, outside agencies, refugees and members of the general public.
    Maintain a high-performance standard with attention to detail, completing tasks within set timeframes.
    Actively participate in the implementation of the U.S. Refugee Admissions Program (USRAP).
    Manage large and diverse workload under pressure with competing priorities.
    Work independently and contribute to overall operations of RSC Africa
    Analyze and solve complex problems and make sound decisions.
    Maintain a high-performance standard with attention to detail.
    Maintain the integrity of official records.

    Important Requirements:

    Strong English communication skills, both written and oral.
    Ability to work in a multi-cultural environment required.
    Commitment to diversity, equity, and inclusion and willingness to support CWS’ Platform on Racial Justice as a CWS employee required.

    Apply via :

    local-careers-cwsglobal.icims.com