Administrative Assistant Job Qualifications
Bachelor’s Degree in a Business related field.
5 years of experience.
Experience supporting executives;
Strong communication skills with the ability to interact with staff (at all levels) in a fast paced environment at a high level of professionalism and confidentiality;
Exceedingly well organized and coordinated person with a global mind-set;
Passionate, proactive, responsible, resourceful, detail-oriented, hard-working and willing to learn to achieve high standards;
Ability to make independent decisions with minimal oversight ,a self-starter and an ability to think ahead and plan for all scenario;
Highly motivated, confident and flexible attitude with a sense of ownership;
Ability to work well in a pressured environment under tight deadlines;
Advanced knowledge and proficiency in n all Microsoft Office products, particularly Outlook, Word, Excel and PowerPoint;
Excellent administrative, interpersonal and organization skills;
Experience of interfacing with senior executives and high profile clients;
Excellent communication skills and proven ability to effectively work with all levels ;
Responsibilities for the Administrative Assistant Job
Support to assemble and formats data for regulatory submission dossier / packages;
Support to create application forms to registration;
Makes copies of registration documents/dossier and manage paper work’
Support RCU Regulatory Business Partner and Country Registration;
Manage notarization and legalization of regulatory documents;
Manage regulatory agreements (monitor official approval route;
Keep Share Point updated;
Manage registration tracking table and Expenses table;
Report new registration to Milton Park for patent purposes;
Prepares and check the regulatory part of the requested labels ;
Updates PTIP;
Safety Data Sheets back up at Regional level;
Administrative support for CRS and support to book hotel, taxi, tickets;
To provide any additional support demanded by regulatory staff;
Support Crop Protection functions;
Back up to coordinate and follow up R&D sample estimations and orders;
Back up to register R&D agreements in the DAS internal system and keep records of signed agreement.
Competencies
Ability to prioritize and manage multiple projects simultaneously, and follow through on issues in a timely manner;
Ability to consistently produce high quality work with an eye for detail and accuracy;
Flexible and- demonstrated ability to balance workload under short deadlines and changing priorities in a fast-paced environment;
Proficient in both spoken and written English.
Application Deadline: Application Deadline Dec 20, 2016
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Administrative Assistant
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Accountant
Responsibilities for the Accountant Job
Manage all accounting operations based on accounting principles
Prepare budget and financial forecasts
Publish financial statements in time
Conduct month-end and year-end close process
Collect, analyze and summarize account information
Compute taxes and prepare tax returns, balance sheet, profit/loss statement etc
Develop periodic reports for management
Audit financial transactions and document accounting control procedures
Keep information confidential and secure them with random database backups
Keep up with financial policies, regulation and legislation
Prepare NSSF, NHIF, returns
Accountant Job Qualifications
Bachelor in Commerce in a accountant or any equivalent course
CPA IV
Experience in working in telecommunication industry is an added advantage -
Credit Controller / Debt Controller
Duties and Responsibilities
Checking customer’s credit situation
Assist in the setting up of the credit control system
Ensure that debts are paid in a timely manner
Meet cash & debtor day targets set by the Firm
Chase overdue invoices by telephone, email & letter within agreed timescales
Maintain accurate records of all chasing activity
Regularly making contact with customers to ensure all relevant debts are managed as necessary
Identify changes in payment patterns and propose action to avert indebtedness Ensure that all transactions are compliant with Company’s policies and SAMA regulations
Handle disputed bills and negotiate to bring payment within the agreed terms
Provide accurate advice on billing queries
Respond promptly and completely to both client and internal enquiries
Propose write off of irrecoverable receivables
Providing ad-hoc reporting as and when requested by management
Undertake account reconciliations as required
Ensure monthly processing deadlines are met as required
Send out monthly client statements/letters as may be agreed from time to time
Develop the credit management capability within the practice
You are expected to regularly review the company’s debt recovery procedures.
Qualifications:
Degree in relevant field
Minimum experience of 2 years in debt control
Mean grade of C in KCSE and C in Maths, English & Kiswahili A MUST -
Receptionist HR Client Aquisition Officer
Job Purpose/SummaryThe incumbent will be responsible for serving visitors by greeting, welcoming, and directing them appropriately; notifies company personnel of visitor arrival; maintains security and telecommunications system.
Responsibilities for the Receptionist Job
Serve visitors by greeting, welcoming, directing and announcing them appropriately
Answer, screen and forward any incoming phone calls to appropriate parties while providing basic information when needed
Receive and sort daily mail/deliveries/couriers. Sign for all incoming packages; arrange pick up for out-going packages
Maintain security by following procedures and controlling access (monitor access control, issue visitor badges)
Perform other clerical receptionist duties such as filing, photocopying, collating, faxing etc.
Make all boardroom bookings when requested and ensure all suppliers e.g. water, tea are availed in the board room for meetings as and when required.
Keep front desk tidy and presentable with all necessary material (pens, forms, paper etc.) Any other duty assigned from time to time by the Managing Director
Minimum Requirements for the Receptionist Job
At least a Diploma in Business / Office Administration / Public Relations / Customer Service.
At least 2 years’ experience in the same role (Receptionist) or Customer Service
Presentable and mature lady
Knowledge of administrative and clerical procedures
Knowledge of customer service principles and practices
Keyboard skills and Internet savvy
go to method of application » -
Transport Manager
Transport Manager Job Duties and Responsibilities
Provide transport to the Managing Director and MD’s family members
Transportation of colleagues on work related business
Ensuring the team vehicle is safe and complies with all safety regulations of the country
Undertake routine checks on the vehicle including cooling, oil, electrical, brake systems and tyre pressure
Advising of any repairs and upkeep to the vehicle, e.g. tyres, servicing, etc
Ensuring that passengers in the vehicle adhere to safety precautions, e.g. use of seatbelts
Delivery of equipment, material to respective sites countrywide as assigned when MD’s schedule allows
If necessary, carrying out general office duties, e.g. filing, photocopying, printing, post, typing reports and leaflets etc.
Responsible for working in a safe manner adhering to local and legal requirements
Flexible enough to work on weekends
Any other duty assigned from time to time by the Managing Director
Minimum Requirements for the Transport Manager Job
KCSE Certificate
Kenya driving license
2 – 3 years’ solid experience driving in Nairobi as a personal driver
Experience of working with people from different national backgrounds
Knowledge of the driving safety laws and regulations of Kenya
Good geographical knowledge of Nairobi and the wider country
Demonstrate a confident, enthusiastic, positive and energetic approach, with a willingness to get involved in allaspects of the project
Certificate of Good Conduct
Willing to work long hours
Ability to multi task
latest Flexible -
Accountant
Accounts Job Responsibilities
Compare, analyze financial information and prepare financial statements including monthly and annual accounts.
Filing and producing financial reports for management.
Prepare Budgets
Oversee accurate and appropriate recording and analysis of revenues and expenses i.e. handling Cash, petty cash and cheques.
Billing Clients
Paying invoices
Handling Bank Reconciliations
Performing Inter account transfers
Data entry and General book keeping
Filing and producing financial reports for management
Qualifications for the Finance Jobs
Bachelor’s degree in Business/ Finance
CPA(K)/ACCA qualification is mandatory
Minimum 3 years’ experience in manufacturing industry mostly handling cost
Experience in interpreting and analyzing financial data is essential
High numeric abilities
Advanced computer skills
Working knowledge of quick books
Ability to read, interpret data and create reports and presentations as required.
Good organizational skills
Must demonstrate people management abilities -
Construction Project Manager
Key Responsibilities
Oversee and direct construction projects from conception to completion
Review the project in-depth to schedule deliverables and estimate costs
Oversee all onsite and offsite constructions to monitor compliance with building and safety regulations
Coordinate and direct construction workers and subcontractors
Select tools, materials and equipment and track inventory
Meet contractual conditions of performance
Prepare and interpret drawing with coordination with architects
Prepare internal and external reports pertaining to job status
Plan ahead to prevent problems and resolve any emerging ones
Negotiate terms of agreements, draft contracts and obtain permits and licenses
Assist in the defining of and managing the development budgets and the programmes.
Contribute in discussions about design related activities and be involved in the product development aspect of the development process.
Introduce best-practice systems of project and construction management, leading the implementation of quality control and relationship management techniques, in close co-ordination with the Managing Director.
He/She must manage the consultant team and the contractor to ensure that the key deliverables relating to time, cost and quality are achieved for each project under his/her responsibility:
Requirements
Degree in Civil Engineering/Building Construction or Higher Diploma in Construction
3- 5 years experience
A track record of successful Project Management
Proven track record of completing projects successfully
Proven Managerial and Leadership skills -
Automotive Technician/Engineer
Requirements for the Automotive Technician/Engineer Job
Certificate/Diploma in automotive engineering or equivalent
Mandatory 2 -3 Years’ experience in Fleet management and tracking industry
Computer Literate
Valid driver’s license
Auto Electrical background and experience
Product knowledge on Fleet management and tracking products
Automotive Technician/Engineer Job Responsibilities
Quality Installations and Repairs of tracking and fleet management devices
Proper and sufficient communication with clients (Internal and external)
Adhering to Company Policies and procedures at all times
Problem solving by use of technical skills
Daily Admin duties
Proper handling of job cases by use of electronic device
Time keeping
Personal Attributes
Must be able to work under pressure to meet targets
Self-motivated
Trustworthy
Presentable
Reliable
Hard working and diligent
Dependable
Team player -
Special Assistant to Executive Director
Functional Responsibilities
1. Support and advise the Executive Director through:
Coordination and strategicprioritization of all communications addressed to the Executive Director.
In consultation with UN Environment Senior Management, monitors, identifies and brings to the attention of the Executive Director emerging political, policy and managerial issues.
2. Maintain liaison and serves as primary contact for smooth communication between the Executive Director / Executive Office and UN Environment Divisions, Regional Directors, and Country heads of office.
Manage the Executive Director’s day-to-day commitments and serves as point of referral for a number of regions/countries and thematic policy areas, including China, East Asia, the MiddleEast, and the nexus between health and the environment
Ensure prompt and efficient communication and coordination between the Executive Director and UN Environment Divisions and Offices.
Work with the Divisions and relevant staff, draft correspondence for and on behalf of the Executive Director, including confidential correspondence.
3. Support the Executive Director’s meetings:
Assist in planning for and participating in meetings of the United Nations Environment Assembly (UNEA) and the Committee of Permanent Representatives.
Ensure that the Executive Director is effectively able to participate in (and lead, when appropriate) meetings with the UN Environment Senior Management and other internal bodies as necessary.
Ensure that the Executive Director has relevant briefing material for meetings with senior managers, colleagues, members of the Nairobi diplomatic community, and visiting government, United Nations, Inter-Governmental Organizations and Non-Governmental Organization officials.
4. Support the Executive Director to maintain close contact with government delegations, particularly in China, East Asia and the Middle East, senior officials of the United Nations and its system organizations:
Facilitate effective communication and contacts.
Bring to the attention of the Executive Director issues relevant to UN Environment’s bilateral relations with governments and inter-agency cooperation.
Identify, analyze and monitor political developments, trends and emerging issues that could affect the work of UN Environment.
Assess implications and make recommendations to senior management on possible policies, strategies and other measures to address issues of concern and to advance mandated objectives.
Support the Executive Director in the performance of his functions, including the provision of policy advice on issues relevant to China, East Asia and the Middle East, other regions and thematic focused areas as appropriate.
5. Support the Executive Director’s travels and missions:
Coordinate the preparation of extensive briefing materials and mission files, ensuring the materials from other offices are submitted in a timely manner and are of high quality.
Finalize all speeches and statements to be delivered by the Executive Director, in close consultation with the submitting office.
Guide the Executive Director’s Administrative Assistant on all logistical preparations for mission travel, in cooperation with relevant substantive colleagues (particularly in regional and out-posted offices) and external interlocutors.
Assist in follow-up actions arising from missions, including the finalization of mission reports and dissemination of relevant information to colleagues in other parts of UN Environment.
6. Support the development and implementation of the biannual UN Environment Programme of Work, relevant national, sub-regional and regional strategies and plans and devise innovative mechanisms to enhance UN Environment’s responsiveness to country and regional needs.
7. Support the coordination of UN Environment’s engagement and commitments in relevant United Nations system-wide processes and initiatives.8. Perform any other duties as assigned by the Executive Director, Deputy Executive Director and the Chief of Staff -
Sales Executive (Retail POS Solutions)
The Sales Executive is responsible for developing sales strategies, sourcing for new business and retention of existing customers of Retail POS Hardware, Retail Security and Card technology.
Principal Accountabilities:
Researching and identifying trendsetting ideas in the industry
Analyzing market strategies, deal requirements and their financial potential
Proposing potential business deals and preparing of technical and financial proposals
Developing negotiation strategies and aligning them to company strategies and operations
Managing Annual Pipeline
Attending vendor training into new products and solutions
Forecasting and managing sales pipelines to meet expected targets
Key Skills and Qualifications:
Degree in IT or related field
Minimum of 3 years’ experience in account management and business development
Sales Experience in Retail POS Hardware (Point of sale systems, receipt printers, mobile printers, barcode printers, barcode scanners, Time and Attendance solutions, Access control solutions)
Sales Experience in Retail POS Security (AM/RF Systems, Antennas or Pedestals, Soft tags – Ultra Strip Labels, Hard Tags for bottles, textile, Deactivators and Detachers)
Sales Experience in Card Technology (ID card printers, Plain PVC cards, Insurance cards, Loyalty cards, Membership cards, Gift cards, Proximity, Mi-Fare, Contact/Contact less, Blank PVC cards, Pre-Printed Cards, Event entry pass solutions)
Customer focus – recognize both internal and external customer’s needs and balances available resources and skills to strive to exceed them.
Problem solving skills – be able to break down problems into their essential elements, stay focused on the issue, formulate and assess alternatives
Project a positive attitude and be a team player