Application Deadline: Application Deadline Dec 1, 2019

Job Description
The incumbent in this position is responsible for checking-in and checking-out Hotel guests in a friendly and caring manner according to the Kempinski procedures and Kempinski Experience Assessment (KEA)standards. At all times, he/she must display a professional and positive image of the hotel as they play a crucial role in the first and last impression the guest receives of the hotel, Up-selling is focused on and executed in order to increase room revenues, Shift closing is done properly, Ensure that Financial Policies and Procedures are supported and followed.
Responsibilities

Check in the arriving guest and check out the departing guests in a friendly and caring manner according to the Kempinski and K (KEA) standards.
Ensure that KEA results are above the set targets.
Upon check in, register guest and assign rooms. Accommodate special requests whenever possible. If needed, assist guests in completing the registration cards. Use suggestive selling techniques to sell rooms and to promote other services of the hotel. Verify the guest’s method of payment and follow established credit-checking procedures or refer cash handling payment to cashiers.
Upon departure of guests, process the guest check out procedures. Inquire for last minute charges. Receive payment from guests. Settle the guest account and give copy of the invoice.

Handle all front office cashiers’ transactions such as posting charges to guests and exchanging foreign currency according to the procedures. At the end of shift, balance their cash float.
Answer all guest requests and questions in a friendly and caring manner, whether by telephone or in person, provide/receive information and takes appropriate actions or refer the matters to the relevant persons to handle. It may be and not inclusive of issuing a safe deposit box, handling messages or dealing with a complaints.
Coordinate room status updates with the housekeeping department by notifying them of late check-outs, early check-ins and special requests.
Keep themselves informed of product and service knowledge as well as the hotel daily and meeting activities.
Possess a working knowledge of the room reservation procedures.
Maintain the neatness of his/her working area.
Additional responsibilities and tasks can be added at any time according to the needs of the business and of the hotel.

Qualifications

Diploma in Hotel Management/Front Office Operations
Two years experience in a similar role and proven track record may be considered in lieu of specialised education
Preferably as Section Head in 5-star property.
Good Communication skills
Knowledge and experience in the use Fiderio and Opera
Proficiency in Excel and Word.
Knowledge in a foreign language will be a distinct advantage
Presentable, well spoken individual
Pleasant and outgoing personality
Mature & Customer focused.
Excellent grooming skills and must be well versed in professional and personal etiquette
Fluent speech skills

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Reporting to the Director of Operations/General Manager, the Front Office Manager will be responsible for the operations of the Reception, Concierge, PABX, Business Centre ensuring the highest standards of service in accordance with the operating procedures and Kempinski standards.
Key Responsibilities:

Ensures the smooth running of the operations on a day to day basis and in a pro active manner.

Involvement in budget preparations and responsible for profit & loss.

Maximize hotel revenue by controlling room inventory, group blocking, packages, up- selling, adhering to late charge and double occupancy policies to maximize REVPAR.

Prepare the annual budget and manning guide and manage the Front Office Department within budgetary guidelines.

Control the duty roster for sub departments guaranteeing quality as well as considering the highest personnel cost efficiency.

Identify training needs, develop and manage performance.

Approve training plan of all Front Office sub-departments and follow-up to ensure compliance and efficiency of training activities.

Manage all operational tasks as well as their respective delegation and follow-up.

Carry out disciplinary actions in line with company procedures.

Re-evaluate workflows to improve and optimize organization.

Implement and evaluate procedures and policies.

Ensure clear communication within departments.

Organize regular departmental meetings.

Detailed hotel product knowledge, up to date with VIP arrivals & events within the hotel and the destination.

Maintain high visibility with guests and employees, handle customers’ complaints and take corrective action.

Set short term and long-term measurable objectives to continually improve service levels.

Responsible for maintaining 85% scoring for LQA inspections.

Greet VIP guests and escort them to their room. Farewell of VIP guests upon departure.

Manager on Duty weekdays and weekends.

Additional responsibilities and tasks can be added at any time according to the needs of the business and of the hotel.

Desired Skills & Qualifications

Degree/Diploma in Hotel Management/Front Office Operations
Four years experience in a similar role and proven track record may be considered in lieu of specialised education
Minimum 5 years Front Office Supervisory position 
Preferably as Section Head in 5-star property.  
Good Communication skills
Knowledge and experience in the use Fidelio and Opera
Proficiency in Excel and Word.
Knowledge in a foreign language will be a distinct advantage
Presentable, well spoken individual
Pleasant and outgoing personality
Mature & Customer focused.
Excellent grooming skills and must be well versed in professional and personal etiquette
Fluent speech skills

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