Application Deadline: Application Deadline Aug 25, 2023

Senior Human Resource Operations Officer

The role holder will be responsible for providing support in the various Human Capital functions, which include HR Operations, Designing and development of policies, Training & Development, Ensuring HR compliance with all company policies and relevant legislation, HR planning and Budgeting and Performance Management.

Responsibilities
Training and Development

Identify training and development needs within Kingdom Bank through job analysis, appraisal schemes and regular consultation with departmental Heads and Head of human resources.
Develop training and development programs and objectives, and budget for the Bank.
Administer spending against the departmental budget.
Obtain and /or develop effective training materials utilizing a variety of media.
Plan and assess the ‘return on investment’ of any training or development programs.
Monitor and review the progress of trainees through questionnaires and discussions with managers.
Ensure that statutory training requirements are met.
Evaluate training and development programs.

Records Management

Ensuring that data is protected.
Classifying and indexing records
Destroying or archiving finished data/records
Ensuring that records are easily accessible when needed.
Developing record distribution and storage policies.
Potentially overseeing the transition from paper to electronic management systems.

Risk management

Review/monitor the risk management decisions.
Carry out quarterly risk assessment for the departments.

Labor Law Compliance

Ensure that the organization: –

Contacts proper Education and Training about compliance regulations.
Creates an Employee Handbook and Updates it Regularly.
Conducts Scheduled HR Compliance Audits.
Upholds workplace safety requirements as defined by the Occupational Safety and Health Association and keeping up with the various worker safety legislative changes.
Operates within the law and meets current regulatory standards.
Promotes compliance culture.
Is conversant to current regulatory and compliance changes.

Performance Management

Specifying preferred outcomes, called goal setting, for the employees.
Weight, or prioritize the employee’s desired outcomes in numeric ranking form from 1-5 or percentage level of time spent in work.
Identifying first-level measures by considering most reliable, valid, practical measurements to evaluate the accomplishment of employee’s desired outcomes.
Identifying standards for evaluating the achieved outcomes in terms of below expectations, exceeds expectations, and meets expectations.
Documenting a performance plan that includes measures, desired outcomes, and standards.
Conducting ongoing measurements and observations to track an employee performance exchanging ongoing feedback on performance to them.
Conducting a performance appraisal or performance review and reward for performance if an employee meets the desired performance level.
Developing or updating performance development or improvement plan to handle the performance gap if an employee does not meet the required performance level.

Occupational Health and Safety

Making worker safety and health a core organizational value.
Eliminating hazards, protecting workers, and continuously improving workplace safety and health.
Providing sufficient resources to implement and maintain the safety and health program.
Visibly demonstrate and communicate employee safety and health commitment to workers and others.

Human Resource Planning & Budgeting

Forecasting of Manpower requirements.
Controlling/Monitoring the Policies for ensuring that the right kind of people in right numbers, are selected for the right position and in right time.
Driving the annual planning and the annual budgeting process for HR Department, and throughout the year monitoring actual Versus budget performance monthly.
Acting as a Project Management Officer for HR Department
Looking for ways to increase the efficiency and performance in HR Department
Custodian of HR Department calendar
Talent Management

Qualifications

Bachelor’s degree in Human Resource Management (Must)
CHRP(K) or ongoing
Minimum 3 years’ experience as a HR Officer in Banking / Microfinance industry
Must be a member of a HR professional body.
Experience in recruitment and selection, Employee relationships, Payroll Administration, will be an added advantage.
Proficiency in use of MS office tools.

Apply via :

www.kingdombankltd.co.ke

November 2, 2024
School of Education – EPSC 111 Introduction to Psychology – 4 Positions School of Education -EDFO 111 History and Philosophy of Education – 4 Positions School of Education – HURI 111 Human Rights – 3 Positions School of Education – EDFO 211 Sociology of Education – 2 Positions School of Education – EPSC 211 Education Psychology School of Education – EPSC 221 Research & Statistical Methods Education 2 Positions School of Education – EPSC 311 Measurement and Evaluation – 2 Positions School of Education – EDFO 311 Adult Education School of Education – EPSC 411 Personality and Group Dynamics School of Education – EDFO 411 Comparative Education – 2 Positions

LU/ACA/SOED/PT/08/08/2023

Masters in Psychology

go to method of application »

TERMS OF SERVICEMODE OF APPLICATIONApplications must be submitted on or before 25 th August, 2023 and addressed to:The Registrar Administration and Human Capital
Laikipia University
P. O. BOX 1100 – 20300
NYAHURURU, KENYA
Laikipia University is an equal-opportunity employer; therefore, applicants of all gender, marginalized groups and persons living with disability (PWDs) are encouraged to apply. The latter should attach the NCPWD certificate. The University does not charge any fee for the recruitment and selection process.
NOTE THAT: Applications received later than the deadline will not be considered. Only short-listed candidates will be contacted and canvassing will lead to automatic disqualification

Apply via :

November 2, 2024
Procurement Officer

Main purpose of the job

The Procurement Officer will work under the supervision of the Finance & Administration Manager to manage the procurement of commodities, equipment, and supplies for the Tujenge Jamii project. The role will also be responsible for ensuring full compliance with donor rules and regulations. This position will be based in our Nakuru office in Kenya.

Job Description

Oversee the procurement activities for Tujenge Jamii.
Ensure duties and VAT exemption applications are done by providing pro-forma invoices for all vatable procurement activities.
Ensure adherence to Deloitte East Africa policies and standard procurement operating procedures.
Liaise with finance, senior management and the programs to ensure integrated internal controls, timely payment of vendors and ensuring full auditable support documentation.
Develop and manage the project’s procurement process as per the policy, procedures, standards, and strategies in order to ensure transparency, fairness, impartiality, and confidentiality.
Ensure all purchasing activities support and strengthen the strategic objectives of the Project.
Ensure the adequacy of specifications for purchasing purposes.
Negotiate major purchases, develop blanket or master agreements with suppliers, and engage in all aspects of contract management.
Implement vendor business relationships in compliance with Quality Independence Risk and Reputation (QIRR) requirements.
Identify, qualify, and select vendors of materials, equipment, products, or services, and conduct overall supplier management.
Evaluate cost and quality of materials, equipment, products, or services and manage purchase requisitions/orders.
Maintain an effective stores management system where all expenses are effectively monitored and charged to the appropriate projects.
Risk management.

Qualifications

A Bachelor’s Degree in Supplies Management or related field from an accredited university.
Certification in purchasing/procurement is preferred with a minimum of 5 years’ working in a procurement environment.
Be a registered member of KISM, CIPS membership will be an added advantage.
Prior experience in a non-governmental organization (NGO) or USAID funded projects will be an added advantage.
Working knowledge of USAID rules and regulation on procurement and administrative services practices.
Strong knowledge of procurement methods and procedures.
Proficient use of Microsoft Office and computer software skills.

Additional Information
Preferred Qualifications and Experience

Skilled in field with sound industry and business knowledge.
Demonstrated leadership skills.
Proven ability to manage and execute projects.
Good financial knowledge.

Behavioural competencies

Excellent communication skills, both written and verbal.
Good interpersonal and relationship building skills.
Good Leadership, supervisory and influencing skills.
Good coordination and organization skills.
Strong client delivery focus.
Adaptable, managing change and ambiguity with ease.
Focus on quality and risk.
Problem solving ability.
Good business acumen.
Diligent and quick learner
Proactive and has the ability to assess a situation and independently take action to address it.

Apply via :

jobs.smartrecruiters.com

November 2, 2024
Country Director/Project Director

Responsibilities

Strategic Leadership and New Program Development

Provide overall strategic leadership and vision to the Jhpiego Kenya office
Provide leadership and strategic direction to ensure programmatic and financial integrity of all projects and to achieve rapid and sustained goals, objectives and targets
Identify opportunities for new program development and lead efforts to respond to solicitations

Technical and Program Quality Assurance

Ensure high-quality program implementation working closely with the project teams to ensure projects are technically sound, evidence-based, deliver on target, on time and on budget, and are responsive to the needs of the country and donors
Provide technical leadership and ensure the quality and sustainability of interventions
Lead annual work planning process in close collaboration with USAID, MOH, and project teams
Oversee the quality, preparation, and timely submission of project reports to donors
Provide guidance and oversight, in collaboration with staff, to subcontractors and sub-grantees with a strong focus on organizational capacity building of local organizations
Work with Monitoring and Evaluation (M&E) staff to effectively track data/results, and ensure timely donor reporting
Work closely with Jhpiego Home Office to ensure effective, timely and coordinated project implementation
Ensure compliance with operational policies and regulations of USAID and other donors

Financial and Management Compliance and Human Resource Management

Take concrete steps to create or promote a safe, respectful and harassment-free work environment to all Jhpiego staff and consultants and others who will be engaged by Jhpiego
Mentor, support, supervise and manage a team of highly-qualified staff and align their efforts to ensure rapid and sustainable results
Ensure that annual staff evaluations are conducted timely and support professional development for staff
Work with finance and project staff to develop and track project budgets, expenditure analysis, and budget reallocations
Ensure that Jhpiego Country Office is:

Compliant with all local laws including labour laws
Registration is current
Annual statutory audits and financial reports have been completed and filed with the appropriate agencies
Meet all legal requirements for filing reports, withholding and remitting income taxes for all local staff, expat staff, TCNs, consultants and vendors, and work permits for expats and TCNs retained by the Field Office
All findings from prior audits/reviews have been corrected or are in the process of being corrected according to the timeline in the action plans
Has complied with Jhpiego’s policies, procedures and practices related to the financial reporting and internal controls
All deficiencies in the design or operation of, or any weaknesses or non-compliance in internal controls in the Field Office have been corrected or are in the process of being corrected
Has complied with donor policies and procedures applicable to management, technical, programmatic, financial and human resources

Report to home office any communications regarding:

Violations or possible violations of laws or regulations by the Field
Legal actions against the Field Office or Jhpiego

Promote a culture of meritocracy and high performance amongst staff
Promote cost efficiency and cost effectiveness across programmatic and operations areas
External Relations and Communications
Represent Jhpiego’s interests and present progress, achievements and lessons learned to donors and other key stakeholders in public and professional circles through meetings, conferences, and presentations
Ensure visibility of Jhpiego’s technical expertise and program capabilities with key stakeholders, including MOH, partners and donors
Develop and maintain strong working relationships with donors, the MOH, other line ministries, implementing partners as well as other key stakeholders in Kenya to maximize resources and avoid duplication of effort

Required Qualifications

Advanced degree in Medicine, Masters in Public Health, Health Administration, International Health or a related field at the minimum;
Previous experience serving as Chief of Party/Project Director or Deputy Chief of Party/senior level management
10+ years’ experience successfully managing large, multi-partner, multi-year international health sector development projects that have implemented successful activities in health system strengthening
Demonstrated experience and knowledge in establishing project systems and overseeing project start-up and close-out
Experience working on USAID programs and in-depth knowledge of USAID projects, regulations, compliance and reporting requirements
Progressively responsible professional development experience, a significant portion must include managing international health projects in a developing country, with several years including general management experience
Demonstrated experience in institutional capacity development/systems strengthening in public health and in working effectively with a broad range of counterparts, including high level government officials and organizations
Previous experience working in Kenya, with intimate understanding of the local health system and health systems strengthening gaps and opportunities, and solid relationships at government agency and related levels, preferred
Experience hiring and supervising personnel and ensuring they acquire the necessary training and skills to meet evolving project needs
Excellent diplomacy skills and a proven ability to establish and maintain interpersonal and professional relationships with USAID, host-country counterparts and representatives from other key stakeholders such as NGOs, CSOs, and the private sector
Demonstrated outstanding leadership, strategic thinking, organizational, team-building, and representational skills
Capacity for analyzing technical and programmatic challenges that impede efforts to provide improved health care to populations, and building skills of staff to do the same
Ability to develop technical solutions to these challenges and assisting in the design of operational research that could yield appropriate solutions
Ability to work in a complex environment charged with multiple tasks, short deadlines and intense pressure to deliver
Excellent communications (written and oral English), interpersonal, presentation, and coordination skills to fulfill the diverse technical and managerial requirements of the activity and to coordinate effectively with a wide range of stakeholders
Excellent skills in facilitation and team building
A team player accustomed to building team capacity, delegating working teams, and developing communities of learning among host country partners and counterparts
Proficiency in word processing and Microsoft Office
Ability to travel in Kenya and internationally up to 30% of the time.

Apply via :

jobs-jhpiego.icims.com

November 2, 2024
Translation Officer

Key Responsibilities and Job Dimensions

Key Responsibilities

Ensure the confidentiality and high-level control of managerial documents.
Review original materials and rephrase them in the target language, maintaining the source text’s intended meaning.
Utilize Translation Memory software for consistent translation within documents.
Consult specialized dictionaries and reference materials to identify the most suitable equivalents for terminology and words used.
Collaborate with end-users to address any unclear points in the translation.
Proofread and edit final translated versions received from bilingual assistants to ensure grammatical accuracy, style compliance, and proper formatting.
Deliver grammatically correct and well-expressed final versions of translated text to end-users.
Enhance and expand expertise in specialized areas of translation.
Provide guidance and direction to bilingual assistants to ensure adherence to industry-specific terminology.
Maintain document control management for all documentation.
Ensure timely translation of all documents received within the unit.
Decision Making / Job Influence
The role is responsible for own area of work in terms of planning on how to carry out scheduled and allocated duties Working Conditions

The role operates under normal working conditions
Job Competencies (Knowledge, Experience and Attributes / Skills).

Academic Qualifications/ Functional Skills/ Behavioural Competencies

Bachelor’s degree in Business Administration, Law, or a related field.
Proficiency in both English and French languages.
Candidates with a Master’s degree and/or proficiency in a third language will be given preference.
Strong written and verbal communication skills.
Solid grasp of grammar and a deep understanding of subjects, particularly in the banking and/or lending industry.
Effective interpersonal communication abilities.
Exceptional accuracy and attention to detail.
Proficiency in relevant software applications.
Self-motivation and the ability to meet deadlines.
Capacity to work effectively under pressure.
Knowledge of office management systems and procedures.
Computer and technical skills.
Strong time management abilities.
Positive attitude.

Professional Qualifications / Membership to professional bodies

Language Certification is preferred Previous relevant work experience required
A minimum of 4 years of experience working as a Translator, with practical exposure in an international organization, will be considered an added advantage.

Applicants are invited to send a letter of motivation illustrating their suitability in relation to the qualifications listed and their detailed curriculum vitae, as well as the names and addresses of their referees, to the following address: hr@shelterafrique.org
Applicants must indicate the position for which they have applied in the subject line of their email.
The deadline for submission is 25 August 2023.
Only shortlisted candidates who meet the above requirements will be contacted.
Shelter Afrique is an Equal Opportunities Employer.

Apply via :

hr@shelterafrique.org

November 2, 2024
Finance Officer

Role overview

The Finance Officer is responsible for the Academy’s payroll administration, budgetary planning and control to ensure effective and efficient utilization of resources. The incumbent has overall responsibility for ensuring the Academy’s statutory compliance and cash management.

Duties and responsibilities

Payable and Receivable Maintenance

Vendor Reconciliation for Payments or lack of.
Staff aging analysis and reconciliations i.e Customer Cards, Credit Cards, Imprest Accounts, Workshop Accounts, Travel Accounts.
Grantee Reconciliations and Analysis.
APTI Grant Management.
Monthly System reconciliations Grantee, Cash and Bank.
Passing Journals and Grantee Journals to make corrections to wrong system entries monthly before month end closure.

Organizational and Grant Management

APTI Grant Donor Reporting.
Run monthly budget analysis reports to review budgets vs actuals, with trends, insights, concerns and recommendations clearly elaborated as requested.
Grantee Support with reviews monitoring and General Support.
Grantee Reconciliations and payments
Promote accountability of grants processes, funds, compliance to funders requirements. Ensure they adhere to reporting timelines by developing and maintaining a grant tracking database to monitor the flow of grants from the time full grant documentation is received to the time the first payment is made;
Verify reported expenses to ensure they are allowable, allocable, and reasonable by maintaining a comprehensive timetable for grant financial reporting from Grantees to the Donors and follow-up to ensure adherence of reporting timelines;
Provide financial backstopping to grantees when implementing grants to achieve set objectives. Review of grantees reported expenses through cross examination of expenses and providing feedbacks;
Analyze financial transactions to ensure that they are correctly charged, and financial positions provided to funders are a true & fair representation of financial position. Support the Head of Finance in reviewing and consolidating grantees financial reports for grants within specified donor formats, ensuring accuracy and compliance with Donors Requirements.
Advise the Programme Managers and the Management on current financial status by ensuring accuracy and correct coding of financial transactions and reconciliations of grants financial reports in the financial system;
Facilitate smooth, prompt (timely), and quality implementation of grants by preparing adhoc operating reports, analysis and financial statements from general and subsidiary ledgers for Management consumption.
Facilitating Grant Audits and Funding to Grantees.
Requesting Grant Funding from Donors.
Grant Assessment and Capacity Building to Grantees where needed.

Accounts Administration

Process Withholding tax in compliance with regulator’s standards;
Maintain custody of the safe, petty cash and cheque books and ensure approved requisitions for staff travel and purchase office supplies are disbursed in time.
Perform monthly bank and cash reconciliations.
Invoicing and Disbursement of vendor payments within the negotiated credit period and ensure all the requisite documents such as invoices and delivery notes are provided prior to the remittance of payment to suppliers.
Upload Statutory payments into the NCBA portal.
Facilitate internal and external audit processes by ensuring all supporting financial information required is available before commencement of the annual audit exercise;
Serve as an agent of the organization to the bank and negotiate for suitable forex exchange rates with treasury dealers.
Participate in Organizational Month end Closure.
Fixed Asset Management and Custody Control.

Person Specifications

Academic Qualifications

Bachelor’s degree in Commerce, Accounting or its equivalent.

Professional Qualifications

Partial completion of ACCA/CPA certifications

Experience and Knowledge

At least 3 years’ relevant experience in Accounting with an NGO Set up;
Knowledge of processing payments through online Banking required
Knowledge of non-profit organization accounting regulations an advantage
Computer proficiency and familiarity with a range of software applications including MS Excel, MS Word, and other accounting packages
Knowledge of MS Dynamics Serenic Navigator or Ms Navision an added advantage

DESIRABLE QUALIFICATIONS

Skills /Competencies

Sound judgment and decision-making skills.
Capacity to build, develop and maintain partnerships and coordinate with a range of partners.
Familiarity with the work and general functioning of the African Union, international organizations and /or the UN system.
Proficiency in Microsoft Office i.e. Word, Excel, PowerPoint, MS Project, Outlook, Database
Possess well-developed interpersonal skills
Excellent communication skills across age groups, organizational levels, and partners
Able to perform work independently with minimal supervision, but also work in a team
Possess strong attention to detail and maintaining a timely and efficient workflow
Have strong analytical skills and excellent organizational skills
Able to prioritize, work under pressure, and multi-task
Have unquestionable integrity, confidentiality and respect.

Languages

Excellent knowledge of English (written and spoken)

Interested candidates are encouraged to submit their application attaching the Job Application Form (JAF) from the website, one-page cover letter and curriculum vitae/ resume.Applications without the Job Application Form will be disqualified.Applications should be sent to recruitment@aasciences.africa with the subject Finance Officerby 25th August 2023 17:00HRS EAT. Only shortlisted candidates will be contacted.

Apply via :

recruitment@aasciences.afri

November 2, 2024
Junior Records Clerk, Grade AB, Academic Division, Examination Section Associate Professor Department of Dental Sciences, Oral & Maxillofacial Surgery Assistant Chief Technologist Grade 11, Department of Human Anatomy and Medical Physiology – 2 Positions Trainee Technologist IV, Department of Art and Design Trainee Technologist IV, Department of Plant Science and Crop Protection Senior Technologist Grade DEF, Department of Veterinary Pathology, Microbiology and Parasitology – 2 Positions Principal Technologist, Department of GeoSpatial and Space Technology Assistant Chief Technologist Grade 11, Department of Biology – 2 Positions Assistant Chief Technologist Grade 11, Department of Animal Production – 3 Positions Senior Technologist Grade DEF, Department of Animal Production Assistant Chief Technologist Grade 11, Department of Environmental and Biosystems Engineering

AD/8/163/23 – 1 POST

Applicants shall be holders of KCSE C or equivalent with credits in English and Mathematics or equivalent plus a Certificate in Record Keeping or Office Management, KATC final or ACNC or equivalent qualifications. They should have three (3) years experience Records Clerk grade IV or an equivalent post.

Duties and responsibilities

The successful candidate will among other assignments be expected to: creating and maintaining accurate and up-to-date records, updating records, ensure that records are accurately classified and indexed, filing and retrieving documents/records.

go to method of application »

Use the emails(s) below to apply NOTESCLOSING DATE: FRIDAY, AUGUST 25, 2023THE UNIVERSITY OF NAIROBI IS AN EQUAL OPPORTUNITY EMPLOYER.
ONLY SHORTLISTED APPLICANTS WILL BE CONTACTED.

Apply via :

November 2, 2024
Junior/ Associate Web Developer

Key Responsibilities:

Software Development: Assist in coding, testing, and debugging software applications under the guidance of senior team members. Contribute to the implementation of new features and functionalities.
Learning and Training: Continuously learn new programming languages, tools, and technologies to enhance skills and keep up-to-date with industry trends.
Bug Fixing: Identify and resolve defects or bugs in software code through testing and troubleshooting.
Documentation: Create and maintain technical documentation, including code comments and implementation notes.
Collaboration: Work closely with senior developers, product managers, and quality assurance teams to understand requirements and deliver high-quality software solutions.
Code Review: Participate in code reviews, offering feedback and suggestions to improve code quality and adherence to coding standards.
Support: Provide support and assistance to end-users, addressing issues and inquiries related to software applications.
Testing: Assist in creating and executing test cases to validate software functionality and ensure it meets specified requirements.
Version Control: Learn and use version control systems (e.g., Git) to manage code changes and collaboration with other team members.
Professional Growth: Take part in training programs, workshops, and mentoring sessions to improve technical skills and advance career development.

Skills and Qualifications:

Bachelor’s degree in Computer Science, Software Engineering, or related fields (though not always a strict requirement).
2 – 4 years of experience in software development demonstrated with a portfolio of projects.
Familiarity with front-end and back-end programming languages such as typescript (with Angular framework), PHP (with Laravel framework), or others as well as the use of 3rd party libraries.
Basic understanding of software development principles, data structures, and algorithms.
Basic understanding of database operations and database maintenance for common databases (MySQL, MariaDB, MS SQL server, etc.).
Familiarity with version control systems (e.g., Bitbucket) and software development methodologies (e.g., Agile, Scrum).
Problem-solving skills and the ability to work in a team-oriented environment.
Strong communication skills to effectively collaborate with team members and stakeholders.
Eagerness to learn and adapt to new technologies and concepts quickly.
Attention to detail and a commitment to producing quality code and software solutions.
Understanding of SEO practices.
The Junior Developer will contribute to the growth and success of the projects they are involved in. He or she will have the opportunity to gain valuable experience and develop their technical skills while working alongside experienced professionals in the field.

Applications should be sent to recruitment@medbookafrica.com by 25th August 2023.

Apply via :

recruitment@medbookafrica.com

November 2, 2024
Senior Cook – 4 Positions Senior Waitress – 3 Positions Senior Janitor III – 5 positions Senior Artisan – 4 Positions Senior Office Administrative Assistant – 2 Positions Human Resource Management Assistant II

KIBU/ADM/88/2023

Requirements for Appointment

For appointment to this grade an officer must have:

Certificate in Food Production or Food and Beverage Sales and Service from a recognized institution or its equivalent from a recognized institution;
Served in the grade of Cook 1 Grade AD 4 or in a comparable position for a minimum period of three (3) years;
Certificate in computer application skills from a recognized institution;
Valid Certificate of Health for food Handlers: and
Demonstrated merit and ability as reflected in work performance and results.

Duties and Responsibilities

Provide input in maintaining standard recipes;
Ensuring cleanliness of kitchen equipment;
Carryout food preparation, cooking, placement and delivery of foodstuff:
Providing input in the revision of menus/dietary requirements:
Planning for food orders; and
Performing any other duties assigned by the Head of Department.

go to method of application »

The applicants MUST:ONLY Kibabii University staff on permanent and pensionable terms and contract terms are required to apply for advertised positions. Each application shall be accompanied by detailed curriculum vitae, copies of relevant academic and professional certificates, national identity card or passport, testimonials and other relevant supporting documents.A letter of recommendation from the Chairperson/Head of Department on the applicant’s professional experience and character in general should be sent to the address below.All applicants should be clearly marked with the referenced number of the advertised position and submitted as follows:-Applications must be submitted on or before Friday 25th August, 2023 and be addressed to:The Vice Chancellor, Kibabii University,
P.O. Box 1699 – 50200,
Bungoma
OR
Dropped at:-
Kibabii University — Main Campus
Administration Registry, Third Floor Room ADA 307Please Note:

Apply via :

recruitment@kibu.ac.ke

November 2, 2024
Human Resource and Administration Intern

RESPONSIBILITIES

Ensure all staff files are up to date;
Monitor the Leave System;
Assist in the development of various HR manuals, processes, policies and their adjacent forms;
Co-ordinate/Administrate the various recruitment tasks from advertising up until onboarding the successful candidates;
Co-ordinate staff insurance records and act as a liaison with the insurance company / broker;
Oversee staff, subsistence, travel and associated cost management; Communicate to staff on general staff matters;
Enter data into the database or HR system for maintaining accurate records;
Maintain and developing the filing system of personnel;
Assist in administering staff benefits, programs, and events.
Managing the office by ensuring that facilities are clean and standards maintained
Oversee all aspects of office administration including front office, logistics, puzzles, security services
Switchboard management including receiving, transferring and giving appropriate answers to incoming calls and providing a call log summary
Monitor inventory levels of office supplies on a regular basis and ensuring that the re-order process is done in a timely manner
Receiving, checking and signing for various deliveries in the office
Managing company asset register and ensuring it’s always up to date. Tracking of any items/assets that are entering or leaving the building and ensuring they have the appropriate approvals and exit passes
Managing insurance register and ensuring the renewals are done on time
Any other duties as shall be assigned from time to time

REQUIREMENTS

Must have achieved at least a B+ of equivalent in high school;
Graduated or will graduate with at least a second class upper honors from university;
Be committed to succeeding in a team context;
Excellent communication, influencing and interpersonal skills;
High levels of energy and enthusiasm and ability to work long hours and under pressure to deliver timely solutions/deliverables.

LEARNING OPPORTUNITIES

The position will afford the individual a unique opportunity to participate in both a strong incentive structure and a clear path to a fulfilling career in Human Resource and Business Administration Management in a reputable organization.

Apply via :

n.com

November 2, 2024