Jobs Kenya

Application Deadline: Application Deadline Aug 18, 2023

  • Chief Technician (Department of Chemical & Process Engineering) – Scale 12 (XII)

    Chief Technician (Department of Chemical & Process Engineering) – Scale 12 (XII)

    Ref. MU/AC/07/7/2023

    Duties and Responsibilities

    An officer at this level will be responsible for:

    Organizing, directing, coordinating and administering teaching and research activities;
    Designing laboratory/workshop safety procedures for staff and students;
    Development of alternative laboratory/workshop methods and techniques in order to cope with changing technology;
    Coordinating the production of Laboratory manuals by members of staff in the Department;
    Compiling of laboratory/workshop equipment and supplies;
    Supervision of undergraduate and postgraduate practicals;
    Supervision of technical staff in the Department;
    Planning, designing and developing teaching and research activities in liaison with the Chair of Department;
    Providing professional support to improve and manage the consultancy services undertaken in the laboratories;
    Identifying Training Needs for technical staff in liaison with the Chair of Department;
    Designing and structuring training sessions in laboratory safety to ensure good laboratory practice;
    Performing inspection of all laboratories to ensure they conform to acceptable standards; and
    Performing any other duties as may be assigned from time to time.

    Requirements for direct appointment

    For appointment to this grade, a candidate one must:

    Have Master’s degree in relevant discipline or its equivalent from a recognized university;

    OR

    Have Bachelor’s degree from a recognized Institution in relevant discipline;
    Have Computer skills in relevant packages;
    Have ten (10) years relevant laboratory working experience;
    Be licensed or licensable by the relevant professional body; and
    Have demonstrable outstanding ability in handling laboratory services.

    Requirements for Serving Officers

    For appointment to this grade, an officer must:

    Have Master’s degree in relevant discipline or its equivalent from a recognized university:
    Have Computer skills in relevant packages;
    Have served in the grade of Senior Technician or in a comparable and relevant position for at least three (3) years;
    Be licensed or licensable by the relevant professional body; and
    Have shown merit and ability as reflected in work performance and results.

    Applications are invited from suitably qualified candidates for the following position. Interested applicants should forward ten (10) copies of application package, including updated Curriculum Vitae giving details of the applicant’s age, marital status, academic and professional qualifications, working experience, present post and salary, telephone contact and email address, names and addresses of three referees plus copies of certificates, transcripts and testimonials. The reference number of the position applied for should be clearly indicated on both the application letter and the envelope.Applications should be addressed to:-Deputy Vice-Chancellor, Academics, Research, Extension & Student AffairsMoi University,P.O Box 3900-30100,ELDORET, KENYA
    so as to reach him not later than Friday 18th August, 2023 at 5.00 p.m. Applicants are advised to contact their referees and request them to send their letters of reference to the above address. The referees should write and send their recommendations under sealed envelopes within three weeks from the date of this advertisement. For those in employment, applications should be channelled through their Heads of Departments.N/B: Moi University is an equal opportunity employer and, therefore, applicants of both gender and persons with disability are encouraged to apply. Only shortlisted candidates will be contacted and any canvassing will lead to automatic disqualification.

    Apply via :

  • County Chief Officer- Health Corporate Services County Chief Officer- Roads and Infrastructure

    County Chief Officer- Health Corporate Services County Chief Officer- Roads and Infrastructure

    Advert No: 7/2023

     Requirements for appointment 

    Be a Kenyan citizen; 
    Have a Bachelor’s degree from a University recognized in Kenya. Possession of a Master’s degree in a relevant field will be an added advantage; 
    Have vast knowledge and experience of not less than 10yrs in the relevant field, 5 of which should be in a senior/managerial position in a large organization; 
    Must be registered with relevant professional body 
    Demonstrate thorough understanding of county development objectives and Vision 2030; 
    Be a strategic thinker and results-oriented; 
    Have excellent communication, organizational and interpersonal skills; 
    Have capacity to work under pressure to meet strict timelines; 
    Have ability to work in a multi-ethnic environment with sensitivity and respect for diversity; 
    Demonstrate understanding and commitment to the National Values and Principles of Governance and Values and Principles of Public Service as outlined in Articles 10 and 232 of the Constitution of Kenya; 
    Be computer literate; 

    Duties and Responsibilities 

    The Chief Officer will be the authorized officer and accounting officer in a specific department and shall be responsible to the respective County Executive Committee Member. 

    Specific duties will include: 

    Administration of a county department; 
    Formulation and implementation of programs to attain Vision 2030 and sector goals; 
    Development and implementation of strategic plans and sector development plans; 
    Implementation of policies and regulations; 
    Providing strategic policy direction for effective service delivery; 
    Ensuring compliance with the National Values and Principles of Good Governance and Values and Principles of Public Service as outlined in Articles 10 and 232 of the Constitution of Kenya, 2010; and 
    Performing any other duties as may be assigned from time to time. 

    Terms of Service: Contract of 3 years renewable. 
    Salaries and remunerations as prescribed by the Salaries and Remuneration Commission.

    go to method of application »

    A duly filled CPSB. 1 (2020) form, written application, CV, copies of certificates, testimonials and national Identity Card should be submitted in a sealed envelope clearly marked on the left side, the position being applied for.ONLY successful candidates will be required to avail the following documents:Hand delivered applications can be submitted at the County Public Service Board Offices located next to Kenya Red Cross near St. Anthony Boys High School – Kitale and addressed to:THE SECRETARY
    TRANS NZOIA COUNTY PUBLIC SERVICE BOARD
    P.O. BOX 4210 – 30200
    KITALE

    Apply via :

    cpsbtransnzoia@gmail.com

    www.transnzoia.go.ke

  • Communications Officer – Africa Team

    KEY RESPONSIBILITIES

    Regional communications work 

    In close collaboration with the Girls Not Brides Communications and Africa Teams, support the development and implementation of a regional communications strategy for the region – including digital, media, publications etc and support to members – with the objective of positioning child marriage in the region and highlight the work of Girls Not Brides and its member organisations.
    In collaboration with the Africa Team, support the production of regional communications materials, including but not limited to, newsletters, mail-outs, infographics, fact-sheets etc.
    Identify key moments throughout the year to highlight on our digital communications channels and drive external awareness of key campaigning opportunities such as international days.
    Work with the Girls Not Brides Communications and Africa Teams to identify and contribute stories from the region – including through engagement with member organisations – that can be used across digital channels and support organisational storytelling.
    Work closely with the Girls Not Brides Communications and Africa Teams to ensure the region is represented in a context-specific way across our global communications channels, including the update and translation of key documents in English and French. 
    Provide technical support to Girls Not Brides members, National Partnerships and coalitions as needed in their communications as well as support any communications training and capacity building sessions, if needed.
    Contribute to campaigns and other influencing and advocacy initiatives in the region and prioritised countries.
    Lead on communications roles within the Africa Team as required, including drafting copy for Girls Not Brides’ channels. Some translation and proof-reading support may be required.

    Media Engagement

    Develop and maintain relationships with influential traditional and emerging media to raise awareness of child marriage, Girls Not Brides and member organisations in the Africa region.  
    Work collaboratively with the Africa Regional Team and Communications Team to prepare all media outreach activities in support of Girls Not Brides initiatives such as supporting in the drafting of Op-Eds, quotes, press releases, media briefs, media pitches, and organising media engagement activities around events, country visits and/or member meetings. 
    Brief and prepare the regional team and Girls Not Brides member organisations for media interviews and engagements, including supporting the development of talking points and advising on messaging, and arranging media training where necessary.  

    Wider Organisational Responsibilities

    Commit to the mission and vision of Girls Not Brides, putting them at the forefront of all planning, work and actions. 
    Uphold the values of Girls Not Brides in all areas of work and interactions with colleagues, member organisations, partners and other stakeholders. 
    Comply with Girls Not Brides policies and processes, with particular note for safeguarding, ethical communications, the code of conduct and data protection. 
    Ensure that internal databases and monitoring information are kept fully up to date. 
    Commit to ongoing personal development and learning. 
    Fulfil any other reasonable requests for the advancement of the Girls Not Brides mission.

    PERSON SPECIFICATION

    Essential experience  

    Significant professional experience in a similar role in the not-for-profit sector, an international/intergovernmental organisation, a social movement or social enterprise. 
    Experience in working on sensitive issues in a balanced way, rooted in strong safeguarding protocols and the ‘do no harm’ principle, with a focus on solutions-driven messaging rather than sensationalism.
    Experience in developing story ideas and creative communications concepts.
    Experience in supporting non-specialists to develop relevant communications technical skills and materials. 
    Proven experience of applying human rights-based and feminist approaches and experience of working with young people and adults at risk through ethical communications. 
    Experience in supporting the development and delivery of communications strategies.

    Essential skills and knowledge 

    A good understanding of civil society organisations and the regional context regarding gender equality in Africa.
    Excellent written and verbal communication skills in both English and French.
    Good storytelling and media pitching skills.
    Proven ability to write for different audiences.
    A good eye for accuracy and detail and potential implementation challenges.
    Strong news sense and an ability to spot newsworthy opportunities to raise the profile of Girls Not Brides and its member organisations. 
    Familiarity with creating quality media content including a demonstrated ability to write engaging, clear and concise copy.
    Basic knowledge of photography / film making.
    Demonstrated ability to develop and manage relationships with journalists, and consultants such as photographers.
    Ability to support the organisation and implementation of successful media visits and media-focused events.
    Highly reliable, organised, proactive and capable of independent judgement. 
    Ability to work quickly and effectively under pressure, prioritise and juggle multiple tasks within tight deadlines, and to deliver time-sensitive high-quality work. 
    Ability to work with minimal supervision to meet tight deadlines and juggle multiple priorities. 
    Excellent interpersonal skills and an inquisitive and analytical mind. 
    Outstanding written communication in English and French, creative thinker, and the ability to write for different audiences. 
    Willingness to work in a collaborative team and with diverse stakeholders, including an ability to work in different cultural environments, and work sensitively with member organisations and young women from a wide range of backgrounds.

    Apply via :

    girlsnotbrides.livevacancies.co.uk

  • Senior Manager – Gender and Programs

    Senior Manager – Gender and Programs

    Overview

    The ideal Senior Manager, Gender and Programs will be a compelling leader and leading gender expert, able to foster and steer high quality initiatives at AWARD. He/she will provide robust professional and technical guidance for multi-faceted programs focused on the nexus between gender and agriculture, environment and climate change, agricultural policy, and practice in Africa. He/she will oversee the implementation of the current portfolio of AWARD’s programmatic activities, coordinate the planning and design of new initiatives, lead AWARD’s conversations and engagement on gender in agricultural research for development with regional and global stakeholders. The incumbent will work collaboratively with all AWARD units to ensure seamless program execution and identify key learnings and opportunities for action to accelerate and achieve AWARD’s vision and mission. He/she will be also responsible for enhancing AWARD’s performance and credibility as an essential player and expert on gender responsive agricultural research for development (AR4D).

    Duties and responsibilities

    The Senior Manager, Programs and Research will: Provide leadership, direction, and technical support in the day-to-day program operations, production of high quality and timely deliverables in line with the work planning and allocated budgets.
    Lead AWARD’s engagement with national, regional and global agricultural research and development communities on issues of gender and agriculture, climate change, and policy.
    Prepare comprehensive work plans, develop program budgets, and work closely with the Team to ensure cost-effective interventions and operations at AWARD.
     Lead the development of a robust gender research agenda and preparation of guidance materials, including toolkits and guidelines on gender responsive AR4D.
    Work closely with the Programs, M&EL and Communications units, to translate data, evidence, and learnings from AWARD initiatives into compelling narratives and action points for sharing with key stakeholders in the agricultural sector.
    Coordinate with the Programs, M&EL and Communications units, the review and analysis of the implementation and progress of the various initiatives to ensure that AWARD’s standards of excellence are maintained as well as to enable continued adaptive management. Support the review of AWARD’s grants, the analysis of cumulative results achieved and the preparation of recommendations to improve performance.
    Prepare regular progress updates, lead the reporting exercises and sharing with the relevant internal and external audiences.
    Contribute to AWARD’s resource mobilization efforts, identify, and provide guidance on new funding opportunities and strategic partnerships to explore as necessary. Serve as a member of the senior management team and contribute to the strategic positioning, decision making and working towards a farsighted, efficient, and effective leadership for AWARD.
    Support continued capacity development of the AWARD team in the areas of gender responsive AR4D.
    Proactively supervise a dynamic team of colleagues by providing effective coaching and necessary support for team motivation, personal and professional growth.  
    Represent AWARD externally as needed.   

    Education, knowledge and experience
    Education

     PhD in a relevant discipline, including gender studies, agricultural economics, social sciences, rural sociology, international development, rural development, or any related fields. Language proficiency
     Excellent command of the English language, both written and spoken, with proven drafting and editing skills. Fluency in French would be an added advantage. Knowledge and experience
     A minimum of seven (7) years of professional experience working in the field of international development/organisational development with a strong focus on integrating gender dimensions into programs and policies, particularly in the context of agriculture, climate change, rural development, food security and nutrition.
     Internationally recognized expertise in gender methods, gender analysis and development research, preferably in the food systems and agriculture sphere.
     Strong knowledge of, and experience in program design, implementation, management, and evaluation.
     Proven experience in the coordination of donor-funded projects and thus, good knowledge of donor planning cycles, agreement requirements and regulations as well as donor reporting processes.
     Experience working in Francophone Africa will be ad added advantage.
     Experience in managing culturally diverse teams, including recruitment, and managing performance, career development, coaching and mentoring.
     Solid experience working with multi-stakeholders in the agricultural sector and managing the implementation of complex institutional transformation processes on the African continent.
     Strong understanding of the role of gender in the African agriculture and food systems, the policy landscape in Africa; value chain development and implications for socio-economic development, challenges, and opportunities for Africa’s effective development.
     Solid track record of research contributions in agriculture and development, use of mixed-methods approaches, evaluation design, impact assessment and other strategic analyses focused on gender, agri-food systems, and related research topics.
     Demonstrated experience in resource mobilisation and donor relations, including writing grant proposals and other fundraising materials.
     Experience in communicating research, Monitoring, Evaluation and Learning (M&L) using a gender lens – related evidence including practical recommendations for action.

    Apply via :

    worldagroforestry.org

  • Credit Control Associate

    Credit Control Associate

    POSITION OVERVIEW.

    We are looking to hire an experienced credit control Associate to expertly manage the debts of our company. As a credit control Associate, you will be responsible for collecting debts from our company debtors, evaluating new credit requests, ensuring timely payments of company debts, processing invoices, maintaining the sales ledger, and providing administrative support.

    Roles & Responsibilities.

    Credit Assessment: 

    Assess the creditworthiness of new and existing customers by reviewing their financial statements, credit references, and payment history. Determine appropriate credit limits and terms based on the analysis.

    Credit Control: 

    Monitor customer accounts to ensure compliance with credit terms and conditions. Follow up on overdue payments through phone calls, emails, and written correspondence. Resolve payment discrepancies or disputes and negotiate repayment plans when necessary.

    Policies and Procedures: 

    Develop and implement credit control policies, procedures, and best practices to ensure compliance with legal and regulatory requirements. Stay updated with industry trends and changes in credit management practices.

    Month end closure: 

    Ensure the month end close for the organization is completed accurately and on time. Identify, calculate and post any accounting adjustments in line with accounting standards and policies.

    Reconciliation: 

    Coordinate quarterly and annual financial statements, as well as management accounts and cash flow forecasts. Support the implementation of the financial control framework including balance Sheet accounts reconciliations.

    Compliance: 

    Oversee and ensure compliance on our tax responsibilities including, VAT, PAYE, Corporation tax and other such related matters. Assist in the compilation of information for the annual audit.

    Administration: 

    Work with key stakeholders to manage and resolve any Accounts receivable issues. Compile, maintain, and file all physical and computerized reports, records, and other documents required, including auditable records.

    Auditing: 

    Coordinated external Audit process

    Reporting and Analysis: 

    Prepare regular reports and analysis on accounts receivable, aging balances, and cash flow projections. Provide management with insights and recommendations to improve credit control procedures, reduce outstanding debts, and optimize cash flow.
     Any other duties assigned by the Line Manager.

    Key Performance Indicators

    100 % Operations Excellence.
    100 % Compliance with statutory requirements.
    Timely, error free and accurate relevant financial reports.
    100% stakeholders  management.

    Academic Qualification & Experience Required.

    At least 8 years of experience in credit control and Finance.
    Fully qualified Accountant (CPA-K) with a Bachelor’s degree in Accounting/Finance;  
    Strong experience in dealing with VAT, PAYE, Corporation tax and other such;
    Experienced using BTC, VT, Quick Book, Sage, Excel, Word, and other common software;
    Have knowledge of application of International Financial Reporting Standards (IFRS);
    Have good IT skills and knowledge of Microsoft Office, especially in Excel;
    Have experience of working with financial accounting package;
    Good knowledge of accounting principles;
    Proficiency skills in keyboarding and file maintenance;
    Ability to work with numbers in an accurate and rapid manner Ability to use personal computer and software to develop spreadsheets, databases, and do word processing;
    Experience in the month end cycle to close our books and prepare monthly.

    Personal Attributes

    Strong Financial Acumen;
    Problem Solving Skills;
    Analytical Thinking;
    Detail Orientation;
    Planning & organization skills;
    Tech Savvy.

    Apply via :

    kyosk.hire.trakstar.com

  • Procurement Assistant, G6

    Procurement Assistant, G6

    Responsibilities

    The Procurement Assistant will be responsible for providing support to the Criminal Investigation Programme for Somalia. Within assigned authority, the incumbent will be responsible for the following specific duties:
    Review, record and prioritize purchasing requests and obtain additional information/documentation as required; provide assistance to requisitioners in preparing scope of work and specifications of goods and services; propose product substitutions consistent with requirements to achieve cost savings; determine the availability of funding sources.
    Undertake direct liaison with clients for acquisition planning, ensuring that required delivery dates can be met.
    Identify and recommend sources of procurement; undertake market research to identify vendors.
    Produce tender documents (e.g. Invitations to Bids, Requests for Proposals and Requests for Quotation) based on the nature of the requirements and cost of procurement involved.
    Prepare abstracts of offers and compile data contained in quotations, proposals and bids to determine which supplier can deliver the required goods/services at the best terms and lowest costs possible with due consideration to quality, delivery time, prompt payment and other discounts, transportation costs, etc.
    Enter into negotiation of terms and conditions of orders under the guidance of Procurement Officers; obtain credit and other information on proposed suppliers.
    Finalize purchase orders and contracts for approval by the Procurement Officer; may authorize purchases in line with delegated signature authority, and, if required, prepare submission to the Contracts Committee for review and subsequent approval by the authorized official.
    Resolve issues/problems related to delivered goods, including discrepancies between purchase orders and items/quantities shipped or received; prepare and sign Return to Vendor forms for unacceptable and/or damaged goods received.
    Maintain relevant internal databases and files; keep track of any contractual agreements, direct provisioning contracts, etc. and inform affected users of contractual rights and obligations.
    Liaise with Financial Resources Management Unit and other relevant stakeholders for matters related to vendor payments, as may be required.
    Actively participate in Vendor Database management to ensure that vendors are fully registered with the correct commodity codes.
    Research, retrieve and present information from a variety of internal and external sources on sources of supply, vendors by commodity, etc., as well as obtain specifications for new products and equipment on the market.
    Draft a variety of correspondence.
    Supervise, assign and review the work of more junior staff.
    Assist with the collection and analysis of data as well as preparation of data presentations and reports for information sharing, responding to queries, knowledge management, planning and decision making.
    Assist with visualizations and updating information material such as web pages or brochures.
    Perform other work-related duties as assigned.

    Competencies

    PROFESSIONALISM: Knowledge of procurement policies, processes and procedures and of purchasing and accounting techniques. Knowledge of financial rules and regulations and ability to research and gather information from a variety of standard sources and to apply good judgment in the context of assignments given. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.
    PLANNING AND ORGANIZING: Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.
    ACCOUNTABILITY: Takes ownership of all responsibilities and honours commitments; delivers outputs for which one has responsibility within prescribed time, cost and quality standards; operates in compliance with organizational regulations and rules; supports subordinates, provides oversight and takes responsibility for delegated assignments; takes personal responsibility for his/her own shortcomings and those of the work unit, where applicable.

    Education

    High school diploma or equivalent is required.
    A recognized first-level university degree (Bachelor’s degree or equivalent) may be accepted in lieu of two years of required work experience.
    A CIPS Level 4 Diploma in Procurement and Supply is required.

    Apply via :

    careers.un.org

  • Liaison Assistant (IT), G6 Meetings Services Assistant, G4

    Liaison Assistant (IT), G6 Meetings Services Assistant, G4

    Responsibilities

    Assists the Chief in the integration of HCSU software application systems with the Host Government Departments (Ministry of Foreign Affairs, Kenya Revenue Authority, National Transport & Safety Authority, Kenya Airports Authority, Kenya Police, Department of Immigration) that support the provision of diplomatic privileges to the UN agencies, staff, consultants, interns and their dependents.
    Stands in as Protocol ICT focal point between UNON-ICT, HCSU and the Host Government ICT departments in the absence of the Chief:

    Ensures continuous functionality of relevant APIs (Application Programming Interfaces).
    Coordinates support on software development matters, including security, data integrity and recovery; assists with needs assessment for new systems and modifications to existing systems.

    Provides basic support in the design, development, implementation, and maintenance of customized workflows based on the Unit’s ProcessMaker, Data Manager and Queue management software applications:

    Assists the Chief in the definition and specification of requirements; builds, tests, and modifies prototype application software based on detailed instructions; installs and maintains software systems.
    Assists the ICTS team in troubleshooting, maintaining, making minor alterations to the business process management system to support daily operations.

    Supports HCSU’s core client business process management application and the field office staff to ensure the smooth processing of documentation and tracking of all documentation submitted to Government offices and other UN agencies:

    Provides user support to the Protocol/Liaison/Team assistants (users).
    Performs ongoing reviews with users and responds to requirements; requests, implements, provides operational support, and maintains various applications.
    Maintains regular contact with users and technical staff in user offices and provides support as required.
    Assists the field team by maintaining the databases containing records of all internal business processes.

    Reporting & Documentation:

    Drafts instruction manuals and generates a variety of standard statistical and other reports.
    Tracks expiry dates of documents and visas and notifies clients to initiate renewal action in good time.
    Assists with the collection and analysis of data as well as preparation of data presentations and reports for information sharing, responding to queries, knowledge management, planning and decision making.
    Assists with visualizations and updating information material such as web pages or brochures.

    Supervises the G5 Liaison Assistant (IT).
    Performs other related duties as may be assigned from time to time.

    Competencies

    PROFESSIONALISM: Knowledge of relevant programming language(s) and advanced programming skills. Good technical skills, ability to participate in development and maintenance of applications, provide user support. Ability to perform analysis, modeling and interpretation of data in support of decision-making. Ability to respond to changing requirements and assignments, ability to apply good judgment in the context of assignments given. Shows pride in work and in achievements. Demonstrates professional competence and mastery of subject matter. Is conscientious and efficient in meeting commitments, observing deadlines and achieving results. Is motivated by professional rather than personal concerns. Shows persistence when faced with difficult problems or challenges. Remains calm in stressful situations. Commitment to implementing the goal of gender equality by ensuring the equal participation and full involvement of women and men in all aspects of work.
    CLIENT ORIENTATION: Considers all those to whom services are provided to be “clients” and seeks to see things from clients’ point of view. Establishes and maintains productive partnerships with clients by gaining their trust and respect. Identifies clients’ needs and matches them to appropriate solutions. Monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems. Keeps clients informed of progress or setbacks in projects. Meets timeline for delivery of products or services to client.
    TECHNOLOGICAL AWARENESS: Keeps abreast of available technology. Understands applicability and limitations of technology to the work of the office. Actively seeks to apply technology to appropriate tasks. Shows willingness to learn new technology.

    Education

    Completion of High school diploma or equivalent is required. Diploma in Protocol and ICT is desirable.
    Passing the Global General Service Test (GGST) is a prerequisite for recruitment consideration in the General Services and related categories in the United Nations Secretariat. The GGST is administered to applicants when required before the administration of a written assessment and/or interview. Successful passing of the Administrative Support Assessment Test (ASAT) in English at the United Nations Headquarters (UNHQ), Economic Commission for Africa (ECA), Economic and Social Commission for Western Asia (ESCWA), United Nations Office at Geneva (UNOG), United Nations Office at Vienna (UNOV), International Criminal Tribunal for Rwanda (ICTR) or International Criminal Tribunal for the former Yugoslavia (ICTY) may be accepted in lieu of the GGST.

    Job – Specific Qualification

    Certification in ProcessMaker 3 Advanced Architect Course and or ProcessMaker 3 Developer Course is desirable.

    Work Experience

    A minimum of seven (7) years of relevant work experience in supporting ICT infrastructure related to integration of diverse systems is required. The minimum years of relevant experience is reduced by two years for candidates who possess a first level University degree.
    Experience in administration of diplomatic privileges and immunities is required.
    Knowledge of legislation covering diplomatic privileges and immunities, immigration regulations and provisions of Host Country Agreements is required.
    Experience with Business Process Management and the Business Process Modeling Notation (BPMN) is desirable.
    Experience in Full Stack and API (application programming interface) development is desirable.
    1 year or more of experience in data analytics or related area is desirable.

    Languages

    English and French are the working languages of the United Nations Secretariat. For this position, fluency in both English and Kiswahili / Swahili is required. Knowledge of another official United Nations language is desirable.

    go to method of application »

    Use the link(s) below to apply on company website.  

    Apply via :

  • Chair, Department of Imaging and Diagnostic Radiology

    Chair, Department of Imaging and Diagnostic Radiology

    Job Summary

    The Department Chair is primarily a faculty member in the department and is also the Department’s chief academic, clinical and administrative officer responsible to both the faculty of the department and to the Aga Khan University. These dual roles require that the chair interpret University policies to the members of the department and ensure their effective execution and at the same time represent individual and group concerns of department members to the Medical College administration and to the University. The chair is expected to provide visionary leadership of the department and to oversee the departmental strategic planning to improve the quality of the clinical, educational, and research programs. Such planning should be considered within the overall vision of the University, the Medical College, and the Aga Khan University Hospital, Nairobi.

    Responsibilities
    General Administration

    Lead the development and enhancement of departmental clinical, educational, and research activities, in accordance with the visions and plans of the University, the Medical College and the Aga Khan University Hospital; 
    Responsible for all aspects of departmental administration, including space, finances, support and mentoring of faculty and trainees, clinical activities, and other activities; 
    Serve as a role model for the department by demonstrating institutional citizenship through participation in governance and in committee activities of the department, the medical college, the hospital, the University, and the profession at large;
    Convene meetings of the department faculty, make committee assignments within the department and recommend faculty for committee assignments outside the department;
    Administratively responsible for both faculty and non-faculty staff in the department; 
    Develop long range strategic plans and directions which support the mission of the faculty and the University; 
    Ensure all University and Faculty policies are followed within the department and that all the members of the department are familiar with those policies; 
    Represent departmental interests and build strong partnerships and collaborations at all levels, including government, affiliated teaching hospitals, research institutes and centres, granting agencies, regulatory colleges, professional associations; 
    Provide regular and ad-hoc reports including annual report to the Dean concerning the achievements and challenges of the department; and
    Responsible for annual departmental budget proposal for consideration by the University; shall ascertain the financial needs of the department, seek fiscal support and be responsible for the preparation of the annual budget.  Be responsible for the expenditure of funds made available to the department;

    Human Resource

    Responsible for the performance of faculty in the principal areas of academic endeavors and the status of each of the hospital units that is under the jurisdiction of the department;
    Responsible for maintaining the quality of the faculty by protecting their interests and rights as individuals and as professional scholars and educators and for supporting their professional development;
    Responsible for annual performance evaluation of all faculty and responsible for managing all faculty appointments, re-appointments, promotions and exits according to Aga Khan University’s Policies and Procedures;
    Supervise procedures for recruiting, interviewing and appointing new faculty members and for the department’s adherence to the principles and process of Aga Khan University;
    Serve as role model for and as overseer of matters related to career progression, equity and the assurance of a safe and respectful work environment;
    Responsible for recommending to the Dean the appointment of Associate Chair(s) and/or division directors;
    Participate in collaboration with the Hospital Chief of Staff, in the discipline, suspension or and/or termination of jointly appointed physicians as per the procedures contained in the by-laws of the teaching hospital and the University regulations; and
    Supervise the non-academic staff, ensuring that career development guidance is available to them and maintaining overall departmental responsibility for Human Resources management.  The Chair may delegate their responsibility for this function to the department manager.

    Education

    Development of academic plans for the faculty and present the plans to the Dean and ensure delivery of the same;
    Responsible for the educational quality of the University affiliated students for which the department is home;
    Provide leadership in relation to curriculum planning, development, and innovation at the undergraduate, postgraduate and continuing education levels; and
    In conjunction with the relevant Associate Deans, establish, maintain and set standards for the training of residents, interns, fellows and other learners.

    Clinical Service

    Ensure the development and application of quality management methods within the department, including establishing practice guidelines and audits;
    Support the hospital CEO and the hospital’s Senior Leadership Team to ensure the annual business plans and budgets are developed according to the Service Line objectives and application of quality management methods within the Service Line, including practice guidelines and audits.;
    Support the development of new academic services and initiatives that contribute to the financial sustainability of the hospital;
    Establish effective risk management principles and a patient satisfaction feedback evaluation system; and
    Foster good relations with community of physicians and other organizations in the community. 
    Attend the Joint Staff Committee, Credentials Committee and other hospital committees as appropriate.

    Research

    Encourage a curiosity-driven research environment with the goals of knowledge creation, knowledge transfer, capacity building and the training, mentorship and career progression of graduate students, postgraduate students, postgraduate fellows and young investigators; 
    In collaboration with the Associate Dean Research, support the application for and administration of peer reviewed research grants and industry sponsored research contracts; 
    Oversee the safe and efficient conduct of research by faculty members within the department; and
    Ensure research undertaken by faculty members meet the ethical and professional standards set by the department and the University.

    Requirements

    Holding academic rank of Assistant Professor or above;
    Holder of MBChB degree and registered or registrable by the Kenya Medical Practitioners and Dentists’ Council;
    Holder of the MMed Degree in Imaging and Diagnostic Radiology, and recognised as a specialist in the field by the Kenya Medical Practitioners and Dentists’ Council; 
    Having a Clinical Fellowship or PhD and Subspecialist recognition will confer a distinct advantage;
    Experience as a successful administrative leader at an academic institution and should have served as a division chief, vice chair, or chair who has developed academic leaders, mentored and developed junior faculty, and identified and recruited diverse students, trainees, staff and faculty;
    Experience of expanding and fostering strong clinical programmes and leading complex clinical programs focused on access, high quality, and outstanding patient satisfaction;
    Understanding of the complex financial pressures facing academic medical centers and health care delivery organizations and experience with strategies to control and reduce cost of care (length of stay, appropriate use of facilities and resources);
    Capable of defining the research vision for the entire Department, providing basic research and grant mentorship and experience leading a successful research program, either population-based basic science or data science with proven record of significant growth in funding, publications and national or international reputation. Maintain an understanding and be prepared to take advantage of research funding and development trends as they evolve;
    Having a vision to recognize areas for growth and ability to lead and support faculty as they develop new opportunities a create a strong and impassioned vision for building excellence in all aspects of the academic mission;
    National reputation for personal academic accomplishments with a record of scholarly academic accomplishments as reflected in number and impact of publications, history of successful research funding, and service in national and international societies;
    Business mindset with healthcare reimbursement moving from a volume-based system to a value-based system. With an increasing focus on managing the health of populations, the successful candidate should understand and implement a strategy for these market expectations;
    Exemplify scholarly excellence and provide guidance and support to other academic leaders;
    Outstanding organizational and administrative abilities, with an in-depth understanding of internal processes in a university or healthcare system; and the ability to identify areas for improvement in terms of efficiency and effectiveness;
    A strategic thinker with the ability to support strategic planning and implementation effectively;
    Commitment to community engagement and partnership with a desire to have impact at a national or international level;
    Highly organized with strong process-management skills;
    Ability to build teams and provide leadership within a horizontal organizational structure;
    Lead with a collaborative, transparent, and open approach, with the ability to make sound decisions that drive the department’s faculty and staff forward;
    Fair, consistent, strategic, and inspiring to faculty and staff;
    High integrity and ethical standards; and
    Clear and articulate communication skills.

    ​If you meet the criteria for this position, please email your application letter, a detailed Curriculum Vitae, and the contact information of three referees addressed to the Senior Manager Executive Search, Human Resources at Aga Khan University at hr.recruitment@aku.edu with the title of the position specified in the subject line. Only candidates who are shortlisted will be contacted.Applications should be submitted latest by August 18, 2023

    Apply via :

    hr.recruitment@aku.edu

  • Administrative Officer, P3

    Administrative Officer, P3

    Responsibilities

     Takes the lead with respect to the preparation and implementation of the contractual services work programme, ensuring that assigned resources are utilized to implement activities in accordance with the programme of work of the unit.
     Defines requirements of the work and work with the language units, meetings services, clients and office requirements with respect to improving implementation of work procedures and reporting systems and cost effective utilization of program resource.
     Effectively coordinates actions relative to the administration of contractual translation, meetings and office requirements, and other contractual services ensuring consistency in the application of UN rules and procedures.
     Oversees the day-to-day administration of outsourced contractual services.
     Coordinate evaluation reports and ensure that timely feedback is provided to the clients.
     Defines requirements and work with other sections in the division and clients to define requirements for outsourced services.
     Coordinates the preparation and initiation of the requisition process for contracting with individual, institutional, and contractual agencies as necessary and oversee processing the payment of contractors’ services, monitor and reconcile payments. Act as the contract manager for all division’s contracts.
     Works with key clients to facilitate the development, implementation, and evaluation of assigned programme of work; monitor and analyze specific aspects of programme of work development and implementation; reviews relevant documents and reports; identify problems and issues to be addressed and recommends corrective actions; liaise with relevant parties for their input; identifies and track follow-up actions.
     Supervises and provides guidance on financial administration and management information issues and practices of management or work unit to staff.
     Monitors use of funds earmarked for contractual services and compile relevant reports.
     Monitors that procedures in place are implemented to ensure that accounting and financial management controls are consistent with UN policy and practice.
     Supervises the preparation of performance reports on a regular basis as well as upon request of senior management.
     Monitors and reviews the work programme by conducting regular and special reviews to assess progress of actual work versus the programme plan. Coordinate the production of programme reports.
     Collects and analyzes data to identify trends or patterns and provide insights through graphs, charts, tables, and reports using data visualization methods to enable data-driven planning, decision-making, presentation and reporting.
     Supervises staff in the work unit, prepares work plans and manages performance.
     Performs other related work as required.

    Competencies

    PROFESSIONALISM: Knowledge of administrative, budgetary, financial and human resources policies and procedures; ability to apply various United Nations administrative rules and regulations in work situations; conceptual analytical and evaluate skills to conduct independent research and analysis; ability to identify issues, formulate opinions, make conclusions and recommendations; the ability to analyze and interpret data in support of decision-making and convey resulting information to management; shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations; takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.
    PLANNING AND ORGANIZING: Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.
    CLIENT ORIENTATION: Considers all those to whom services are provided to be “clients” and seeks to see things from clients’ point of view; establishes and maintains productive partnerships with clients by gaining their trust and respect; identifies clients’ needs and matches them to appropriate solutions; monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems; keeps clients informed of progress or setbacks in projects; meets timeline for delivery of products or services to client.

    Education

    Advanced university degree (Master’s degree or equivalent) in business or public administration, finance, accounting, procurement or related area. A first-level university degree in combination with two additional years of qualifying experience may be accepted in lieu of the advanced university degree.
    Successful completion of both degree and non-degree programs in data analytics, business analytics or data science programs is desirable.

    Work Experience

    A minimum of five (5) years of progressively responsible experience in finance, business administration, human resources, contracts management, procurement or related field is required.
    Excellent computer skills and working knowledge of ERP system is required.
    Two (2) years or more of experience in data analytics or related area is desirable.
    Experience in procurement and or contracts management and administration is desirable.
    Knowledge of conference management systems in documents and contracts management is desirable.

    Languages

    English and French are the working languages of the United Nations Secretariat. For this post, fluency in English is required. Knowledge of one other official language of the United Nations is desirable.

    Apply via :

    careers.un.org