Application Deadline: Application Deadline Aug 18, 2023

Chair, Department of Imaging and Diagnostic Radiology

Job Summary

The Department Chair is primarily a faculty member in the department and is also the Department’s chief academic, clinical and administrative officer responsible to both the faculty of the department and to the Aga Khan University. These dual roles require that the chair interpret University policies to the members of the department and ensure their effective execution and at the same time represent individual and group concerns of department members to the Medical College administration and to the University. The chair is expected to provide visionary leadership of the department and to oversee the departmental strategic planning to improve the quality of the clinical, educational, and research programs. Such planning should be considered within the overall vision of the University, the Medical College, and the Aga Khan University Hospital, Nairobi.

Responsibilities
General Administration

Lead the development and enhancement of departmental clinical, educational, and research activities, in accordance with the visions and plans of the University, the Medical College and the Aga Khan University Hospital;
Responsible for all aspects of departmental administration, including space, finances, support and mentoring of faculty and trainees, clinical activities, and other activities;
Serve as a role model for the department by demonstrating institutional citizenship through participation in governance and in committee activities of the department, the medical college, the hospital, the University, and the profession at large;
Convene meetings of the department faculty, make committee assignments within the department and recommend faculty for committee assignments outside the department;
Administratively responsible for both faculty and non-faculty staff in the department;
Develop long range strategic plans and directions which support the mission of the faculty and the University;
Ensure all University and Faculty policies are followed within the department and that all the members of the department are familiar with those policies;
Represent departmental interests and build strong partnerships and collaborations at all levels, including government, affiliated teaching hospitals, research institutes and centres, granting agencies, regulatory colleges, professional associations;
Provide regular and ad-hoc reports including annual report to the Dean concerning the achievements and challenges of the department; and
Responsible for annual departmental budget proposal for consideration by the University; shall ascertain the financial needs of the department, seek fiscal support and be responsible for the preparation of the annual budget. Be responsible for the expenditure of funds made available to the department;

Human Resource

Responsible for the performance of faculty in the principal areas of academic endeavors and the status of each of the hospital units that is under the jurisdiction of the department;
Responsible for maintaining the quality of the faculty by protecting their interests and rights as individuals and as professional scholars and educators and for supporting their professional development;
Responsible for annual performance evaluation of all faculty and responsible for managing all faculty appointments, re-appointments, promotions and exits according to Aga Khan University’s Policies and Procedures;
Supervise procedures for recruiting, interviewing and appointing new faculty members and for the department’s adherence to the principles and process of Aga Khan University;
Serve as role model for and as overseer of matters related to career progression, equity and the assurance of a safe and respectful work environment;
Responsible for recommending to the Dean the appointment of Associate Chair(s) and/or division directors;
Participate in collaboration with the Hospital Chief of Staff, in the discipline, suspension or and/or termination of jointly appointed physicians as per the procedures contained in the by-laws of the teaching hospital and the University regulations; and
Supervise the non-academic staff, ensuring that career development guidance is available to them and maintaining overall departmental responsibility for Human Resources management. The Chair may delegate their responsibility for this function to the department manager.

Education

Development of academic plans for the faculty and present the plans to the Dean and ensure delivery of the same;
Responsible for the educational quality of the University affiliated students for which the department is home;
Provide leadership in relation to curriculum planning, development, and innovation at the undergraduate, postgraduate and continuing education levels; and
In conjunction with the relevant Associate Deans, establish, maintain and set standards for the training of residents, interns, fellows and other learners.

Clinical Service

Ensure the development and application of quality management methods within the department, including establishing practice guidelines and audits;
Support the hospital CEO and the hospital’s Senior Leadership Team to ensure the annual business plans and budgets are developed according to the Service Line objectives and application of quality management methods within the Service Line, including practice guidelines and audits.;
Support the development of new academic services and initiatives that contribute to the financial sustainability of the hospital;
Establish effective risk management principles and a patient satisfaction feedback evaluation system; and
Foster good relations with community of physicians and other organizations in the community.
Attend the Joint Staff Committee, Credentials Committee and other hospital committees as appropriate.

Research

Encourage a curiosity-driven research environment with the goals of knowledge creation, knowledge transfer, capacity building and the training, mentorship and career progression of graduate students, postgraduate students, postgraduate fellows and young investigators;
In collaboration with the Associate Dean Research, support the application for and administration of peer reviewed research grants and industry sponsored research contracts;
Oversee the safe and efficient conduct of research by faculty members within the department; and
Ensure research undertaken by faculty members meet the ethical and professional standards set by the department and the University.

Requirements

Holding academic rank of Assistant Professor or above;
Holder of MBChB degree and registered or registrable by the Kenya Medical Practitioners and Dentists’ Council;
Holder of the MMed Degree in Imaging and Diagnostic Radiology, and recognised as a specialist in the field by the Kenya Medical Practitioners and Dentists’ Council;
Having a Clinical Fellowship or PhD and Subspecialist recognition will confer a distinct advantage;
Experience as a successful administrative leader at an academic institution and should have served as a division chief, vice chair, or chair who has developed academic leaders, mentored and developed junior faculty, and identified and recruited diverse students, trainees, staff and faculty;
Experience of expanding and fostering strong clinical programmes and leading complex clinical programs focused on access, high quality, and outstanding patient satisfaction;
Understanding of the complex financial pressures facing academic medical centers and health care delivery organizations and experience with strategies to control and reduce cost of care (length of stay, appropriate use of facilities and resources);
Capable of defining the research vision for the entire Department, providing basic research and grant mentorship and experience leading a successful research program, either population-based basic science or data science with proven record of significant growth in funding, publications and national or international reputation. Maintain an understanding and be prepared to take advantage of research funding and development trends as they evolve;
Having a vision to recognize areas for growth and ability to lead and support faculty as they develop new opportunities a create a strong and impassioned vision for building excellence in all aspects of the academic mission;
National reputation for personal academic accomplishments with a record of scholarly academic accomplishments as reflected in number and impact of publications, history of successful research funding, and service in national and international societies;
Business mindset with healthcare reimbursement moving from a volume-based system to a value-based system. With an increasing focus on managing the health of populations, the successful candidate should understand and implement a strategy for these market expectations;
Exemplify scholarly excellence and provide guidance and support to other academic leaders;
Outstanding organizational and administrative abilities, with an in-depth understanding of internal processes in a university or healthcare system; and the ability to identify areas for improvement in terms of efficiency and effectiveness;
A strategic thinker with the ability to support strategic planning and implementation effectively;
Commitment to community engagement and partnership with a desire to have impact at a national or international level;
Highly organized with strong process-management skills;
Ability to build teams and provide leadership within a horizontal organizational structure;
Lead with a collaborative, transparent, and open approach, with the ability to make sound decisions that drive the department’s faculty and staff forward;
Fair, consistent, strategic, and inspiring to faculty and staff;
High integrity and ethical standards; and
Clear and articulate communication skills.

If you meet the criteria for this position, please email your application letter, a detailed Curriculum Vitae, and the contact information of three referees addressed to the Senior Manager Executive Search, Human Resources at Aga Khan University at hr.recruitment@aku.edu with the title of the position specified in the subject line. Only candidates who are shortlisted will be contacted.Applications should be submitted latest by August 18, 2023

Apply via :

hr.recruitment@aku.edu

October 30, 2024
Administrative Officer, P3

Responsibilities

Takes the lead with respect to the preparation and implementation of the contractual services work programme, ensuring that assigned resources are utilized to implement activities in accordance with the programme of work of the unit.
Defines requirements of the work and work with the language units, meetings services, clients and office requirements with respect to improving implementation of work procedures and reporting systems and cost effective utilization of program resource.
Effectively coordinates actions relative to the administration of contractual translation, meetings and office requirements, and other contractual services ensuring consistency in the application of UN rules and procedures.
Oversees the day-to-day administration of outsourced contractual services.
Coordinate evaluation reports and ensure that timely feedback is provided to the clients.
Defines requirements and work with other sections in the division and clients to define requirements for outsourced services.
Coordinates the preparation and initiation of the requisition process for contracting with individual, institutional, and contractual agencies as necessary and oversee processing the payment of contractors’ services, monitor and reconcile payments. Act as the contract manager for all division’s contracts.
Works with key clients to facilitate the development, implementation, and evaluation of assigned programme of work; monitor and analyze specific aspects of programme of work development and implementation; reviews relevant documents and reports; identify problems and issues to be addressed and recommends corrective actions; liaise with relevant parties for their input; identifies and track follow-up actions.
Supervises and provides guidance on financial administration and management information issues and practices of management or work unit to staff.
Monitors use of funds earmarked for contractual services and compile relevant reports.
Monitors that procedures in place are implemented to ensure that accounting and financial management controls are consistent with UN policy and practice.
Supervises the preparation of performance reports on a regular basis as well as upon request of senior management.
Monitors and reviews the work programme by conducting regular and special reviews to assess progress of actual work versus the programme plan. Coordinate the production of programme reports.
Collects and analyzes data to identify trends or patterns and provide insights through graphs, charts, tables, and reports using data visualization methods to enable data-driven planning, decision-making, presentation and reporting.
Supervises staff in the work unit, prepares work plans and manages performance.
Performs other related work as required.

Competencies

PROFESSIONALISM: Knowledge of administrative, budgetary, financial and human resources policies and procedures; ability to apply various United Nations administrative rules and regulations in work situations; conceptual analytical and evaluate skills to conduct independent research and analysis; ability to identify issues, formulate opinions, make conclusions and recommendations; the ability to analyze and interpret data in support of decision-making and convey resulting information to management; shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations; takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.
PLANNING AND ORGANIZING: Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.
CLIENT ORIENTATION: Considers all those to whom services are provided to be “clients” and seeks to see things from clients’ point of view; establishes and maintains productive partnerships with clients by gaining their trust and respect; identifies clients’ needs and matches them to appropriate solutions; monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems; keeps clients informed of progress or setbacks in projects; meets timeline for delivery of products or services to client.

Education

Advanced university degree (Master’s degree or equivalent) in business or public administration, finance, accounting, procurement or related area.
A first-level university degree in combination with two additional years of qualifying experience may be accepted in lieu of the advanced university degree.
Successful completion of both degree and non-degree programs in data analytics, business analytics or data science programs is desirable.

Work Experience

A minimum of five (5) years of progressively responsible experience in finance, business administration, human resources, contracts management, procurement or related field is required.
Excellent computer skills and working knowledge of ERP system is required.
Two (2) years or more of experience in data analytics or related area is desirable.
Experience in procurement and or contracts management and administration is desirable.
Knowledge of conference management systems in documents and contracts management is desirable.

Languages

English and French are the working languages of the United Nations Secretariat. For this post, fluency in English is required. Knowledge of one other official language of the United Nations is desirable.

Apply via :

careers.un.org

October 30, 2024
Administrative Officer, P3

Responsibilities

Takes the lead with respect to the preparation and implementation of the contractual services work programme, ensuring that assigned resources are utilized to implement activities in accordance with the programme of work of the unit.
Defines requirements of the work and work with the language units, meetings services, clients and office requirements with respect to improving implementation of work procedures and reporting systems and cost effective utilization of program resource.
Effectively coordinates actions relative to the administration of contractual translation, meetings and office requirements, and other contractual services ensuring consistency in the application of UN rules and procedures.
Oversees the day-to-day administration of outsourced contractual services.
Coordinate evaluation reports and ensure that timely feedback is provided to the clients.
Defines requirements and work with other sections in the division and clients to define requirements for outsourced services.
Coordinates the preparation and initiation of the requisition process for contracting with individual, institutional, and contractual agencies as necessary and oversee processing the payment of contractors’ services, monitor and reconcile payments. Act as the contract manager for all division’s contracts.
Works with key clients to facilitate the development, implementation, and evaluation of assigned programme of work; monitor and analyze specific aspects of programme of work development and implementation; reviews relevant documents and reports; identify problems and issues to be addressed and recommends corrective actions; liaise with relevant parties for their input; identifies and track follow-up actions.
Supervises and provides guidance on financial administration and management information issues and practices of management or work unit to staff.
Monitors use of funds earmarked for contractual services and compile relevant reports.
Monitors that procedures in place are implemented to ensure that accounting and financial management controls are consistent with UN policy and practice.
Supervises the preparation of performance reports on a regular basis as well as upon request of senior management.
Monitors and reviews the work programme by conducting regular and special reviews to assess progress of actual work versus the programme plan. Coordinate the production of programme reports.
Collects and analyzes data to identify trends or patterns and provide insights through graphs, charts, tables, and reports using data visualization methods to enable data-driven planning, decision-making, presentation and reporting.
Supervises staff in the work unit, prepares work plans and manages performance.
Performs other related work as required.

Competencies

PROFESSIONALISM: Knowledge of administrative, budgetary, financial and human resources policies and procedures; ability to apply various United Nations administrative rules and regulations in work situations; conceptual analytical and evaluate skills to conduct independent research and analysis; ability to identify issues, formulate opinions, make conclusions and recommendations; the ability to analyze and interpret data in support of decision-making and convey resulting information to management; shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations; takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.
PLANNING AND ORGANIZING: Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.
CLIENT ORIENTATION: Considers all those to whom services are provided to be “clients” and seeks to see things from clients’ point of view; establishes and maintains productive partnerships with clients by gaining their trust and respect; identifies clients’ needs and matches them to appropriate solutions; monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems; keeps clients informed of progress or setbacks in projects; meets timeline for delivery of products or services to client.

Education

Advanced university degree (Master’s degree or equivalent) in business or public administration, finance, accounting, procurement or related area. A first-level university degree in combination with two additional years of qualifying experience may be accepted in lieu of the advanced university degree.
Successful completion of both degree and non-degree programs in data analytics, business analytics or data science programs is desirable.

Work Experience

A minimum of five (5) years of progressively responsible experience in finance, business administration, human resources, contracts management, procurement or related field is required.
Excellent computer skills and working knowledge of ERP system is required.
Two (2) years or more of experience in data analytics or related area is desirable.
Experience in procurement and or contracts management and administration is desirable.
Knowledge of conference management systems in documents and contracts management is desirable.

Languages

English and French are the working languages of the United Nations Secretariat. For this post, fluency in English is required. Knowledge of one other official language of the United Nations is desirable.

Apply via :

careers.un.org

October 30, 2024