Application Deadline: Application Deadline Aug 18, 2023

Corporation Secretary and Manager Legal Services

Duties and responsibilities:
The main duties and responsibilities will include but not be limited to;

Providing guidance to the Board on their duties and responsibilities and on matters of Corporate Management;
Keeping custody of the Board’s seal, Board Committee documents contracts, agreements and other documents;
Reviewing existing laws and regulations governing the HRMPEB,interpreting legal legislation of the Board;
Board induction and training, updating the Board and Committee charters, preparing Board work plans, Board evaluation, governance audit, and implementation of the code of conduct and ethics;
Ensuring timely preparation and circulation of Board and Committee papers and minutes;
Being the custodian of the seal of the Board and account to the Board for its use;
Maintaining and updating the register of conflicts of interest;
Ensuring Board members are aware of all relevant laws affecting the Board;
Ensuring legal compliance to legislative provisions and regulations;
Developing legal strategies aimed at forestalling disputes, controversies and litigation;
Conducting legal research;
Representing the Board in litigation and various legal matters;
Liaising with external lawyers on court matters;
Drafting legal documents, leases and contracts;
Liaising with the Department of Justice on behalf of HRMPEB;
Preparing case files for hearing;
Facilitating effective communication between HRMPEB and the stakeholders;
Ensuring annual returns are promptly filed with the relevant authorities;
Establishing and maintaining legal registry; and
Ensuring the planning and budgeting for the Legal Unit.

Academic Qualifications:
For appointment to this grade, an officer must have: –

Have served in the grade of principal legal officer HRMPEB 3 for a minimum period of three (3) years or in a comparable position in the private or public sector for a minimum period of twelve (12) years, three (3) of which must be in a senior management position.
Bachelor of Laws Degree from a recognised Institution;
Master of Laws Degree from a recognised institution;
Certificate in Certified Public Secretary of Kenya (CPS)K;
Post Graduate Diploma in Law from The Kenya School of Law;
Admission as an Advocate of the High Court of Kenya;
A valid Practicing Certificate;
Leadership Development Programme or Governance Course lasting not
Less than Six (6) weeks from a recognised institution;
Membership to a professional body;
Fulfilled the requirements of Chapter Six (6) of The Constitution;
Certificate in Computer Application Skills; and
Demonstrated professional competence and administrative capability

If you possess the necessary qualifications and experience, please apply not later than Friday, 18th August, 2023.
Applications can be submitted physically, clearly indicating the position applied for on the envelope addressed to:
Chief Executive Officer
P.O Box 23733 00100
NAIROBI.
Or Through e-mail recruitment@hrmpeb.or.ke quoting the job title on the subject. All the documents should be in a single PDF file.
Details of the vacancies can be accessed at www.hrmpeb.or.ke

Apply via :

recruitment@hrmpeb.or.ke

October 30, 2024
eHealth DevOps Engineer

Introduction

Doctors Without Borders/Médecins Sans Frontières (MSF) is an international independent medical humanitarian organization that provides assistance to people affected by conflicts, epidemics, and natural or human-made disasters and excluded from healthcare. We provide this assistance without discrimination, irrespective of race, religion, creed or political affiliation.

Rationale/Objective for Position

MSF OCB (Operational Centre of Brussels) ICT unit delivers ICT services to MSF field teams (approx. 6000 users) in about 40 countries around the world and to +/- 500 users in Headquarters. In a rapidly evolving digital landscape, the OCB ICT unit is a field-centric and people-inspired team and our vision is to “digitally empower MSF to improve our humanitarian and medical impact”. It aims to provide and support MSF with a “fit-for-purpose, reliable and secure digital ecosystem that is responsive to MSF operational and organisational needs”. It enables new and more effective ways of working; enhances transversal collaboration between functional departments, supports exploration and innovation.
Integrated within the ICT DevOps team, as an eHealth devops engineer you will support your colleagues in the eHealth unit and the countries where we have deployed our principal applications, Bahmni and DHIS2, on Linux. The eHealth team is responsible for the functional and user-facing aspects of our health information systems and medical databases. You will work with the eHealth Project Managers and Technical Advisors on the requirements definition, development, configuration, test development, user acceptance testing, user training, deployment and long-term maintenance and services. The job is based in our regional office in Nairobi, Kenya. You will be involved in the whole software development lifecycle (SDLC) of new and existing eHealth projects.

Tasks & Responsibilities
We expect you to collaborate closely with the other members of the team (program/project managers, integrators/developers) and even with senior users:

Assist the eHealth team in defining the strategies and roadmap for eHealth applications.
Provide technical advice to the eHealth team.
Act as 3rd line technical support on the eHealth projects.
Evolve our application environment towards best practices.
Implement and support technical implementation of eHealth solutions.
Support functional stakeholders in market intelligence and vendor selection.
Supporting Mobile Implementation officers and/or the eHealth applications administrators.
During field trips troubleshoot, provides functional and operational support and monitors eHealth applications.
Proactively collaborate on eHealth related technologies with relevant actors across the MSF movement.

Qualifications
Education & Experience

Degree in Computer Science, Information Systems Management, or related fields, or equivalent workforce experience.
Experience of at least 5 years in devops or system administration.
Experience with MSF or other NGO’s in similar contexts will be an advantage.
Languages: good command of English; French is an asset.

Competencies

You are autonomous, self-organized, pragmatic, flexible, and a team player.
You can adapt to changing circumstances, contexts, tasks, responsibilities, and people.
You are an active listener capable of challenging given situations with adequate methodology, and with a strong. ability to synthesize, and good at communicating.
You are curious and a fast learner; you are open to share your ideas.
You’re a good generalist.
Familiarity with project management concepts and methodologies is an asset.
Familiarity with documentation systems and collaboratives tools is an asset.

Technical Knowledge

Must have knowledge of Bahmni, OpenMRS, and DHIS2.
Must have knowledge of software development lifecycle.
Should have knowledge of Linux, Docker, CI/CD principles, version control using Git.
Should have knowledge of the Internet protocols such as TCP/IP, HTTP, and DNS.
Experience of Python, Java, JavaScript, NodeJS, NixOS, or Kubernetes is a plus.
Experience in database design, administration, reporting, and analysis of data needs is a plus.
Experience with web & application servers (Apache, Tomcat, Nginx) is an asset.
Experience with middleware technologies & patterns is an asset.
Experience of Web Services: REST, SOAP is an asset.

Apply via :

msf-ea.odoo.com

October 30, 2024
Logistics Technician- 40 Positions (Bungoma) Technical Sales Representative- 80 Positions (Bungoma)

Duties & Responsibilities

Responsible for taking care of the LPG gas Cylinders and the accessories on the vehicle (TUKs, Motor Bikes, Canters, etc.).
Responsible for Replenishment of used LPG on time.
Responsible for the safe keeping of the support resources provided by the company to ensure smooth operations in the field (Phones, PPEs and Merchandize)
Responsible for efficient and timely delivery of the orders to the intended customers. Orders are categorized into Cylinders that are near depletion or new placements.
Responsible for managing the delivery process as stipulated by the organization and use of the required technology.
Responsible for managing the vehicle by economically and safely driving to the required destinations and according to designated routes.
Responsible for managing the vehicle by economically and safely driving to the required destinations and according to designated routes.

Personal Attributes

Integrity’, Honesty, Commitment to Company goals
Individual initiative, good communication skills on the telephone and in-person
Friendly and helpful interpersonal style
Ability to stay calm when customers are stressed or upset.

Academic Qualifications
Qualification Name

Diploma in Business Related Field

go to method of application »

Apply via :

careers.mgas.ke

October 30, 2024
Chief Technician (Department of Chemical & Process Engineering) – Scale 12 (XII)

Ref. MU/AC/07/7/2023

Duties and Responsibilities

An officer at this level will be responsible for:

Organizing, directing, coordinating and administering teaching and research activities;
Designing laboratory/workshop safety procedures for staff and students;
Development of alternative laboratory/workshop methods and techniques in order to cope with changing technology;
Coordinating the production of Laboratory manuals by members of staff in the Department;
Compiling of laboratory/workshop equipment and supplies;
Supervision of undergraduate and postgraduate practicals;
Supervision of technical staff in the Department;
Planning, designing and developing teaching and research activities in liaison with the Chair of Department;
Providing professional support to improve and manage the consultancy services undertaken in the laboratories;
Identifying Training Needs for technical staff in liaison with the Chair of Department;
Designing and structuring training sessions in laboratory safety to ensure good laboratory practice;
Performing inspection of all laboratories to ensure they conform to acceptable standards; and
Performing any other duties as may be assigned from time to time.

Requirements for direct appointment

For appointment to this grade, a candidate one must:

Have Master’s degree in relevant discipline or its equivalent from a recognized university;

OR

Have Bachelor’s degree from a recognized Institution in relevant discipline;
Have Computer skills in relevant packages;
Have ten (10) years relevant laboratory working experience;
Be licensed or licensable by the relevant professional body; and
Have demonstrable outstanding ability in handling laboratory services.

Requirements for Serving Officers

For appointment to this grade, an officer must:

Have Master’s degree in relevant discipline or its equivalent from a recognized university:
Have Computer skills in relevant packages;
Have served in the grade of Senior Technician or in a comparable and relevant position for at least three (3) years;
Be licensed or licensable by the relevant professional body; and
Have shown merit and ability as reflected in work performance and results.

Applications are invited from suitably qualified candidates for the following position. Interested applicants should forward ten (10) copies of application package, including updated Curriculum Vitae giving details of the applicant’s age, marital status, academic and professional qualifications, working experience, present post and salary, telephone contact and email address, names and addresses of three referees plus copies of certificates, transcripts and testimonials. The reference number of the position applied for should be clearly indicated on both the application letter and the envelope.Applications should be addressed to:-Deputy Vice-Chancellor, Academics, Research, Extension & Student AffairsMoi University,P.O Box 3900-30100,ELDORET, KENYA
so as to reach him not later than Friday 18th August, 2023 at 5.00 p.m. Applicants are advised to contact their referees and request them to send their letters of reference to the above address. The referees should write and send their recommendations under sealed envelopes within three weeks from the date of this advertisement. For those in employment, applications should be channelled through their Heads of Departments.N/B: Moi University is an equal opportunity employer and, therefore, applicants of both gender and persons with disability are encouraged to apply. Only shortlisted candidates will be contacted and any canvassing will lead to automatic disqualification.

Apply via :

October 30, 2024
County Chief Officer- Health Corporate Services County Chief Officer- Roads and Infrastructure

Advert No: 7/2023

Requirements for appointment

Be a Kenyan citizen;
Have a Bachelor’s degree from a University recognized in Kenya. Possession of a Master’s degree in a relevant field will be an added advantage;
Have vast knowledge and experience of not less than 10yrs in the relevant field, 5 of which should be in a senior/managerial position in a large organization;
Must be registered with relevant professional body
Demonstrate thorough understanding of county development objectives and Vision 2030;
Be a strategic thinker and results-oriented;
Have excellent communication, organizational and interpersonal skills;
Have capacity to work under pressure to meet strict timelines;
Have ability to work in a multi-ethnic environment with sensitivity and respect for diversity;
Demonstrate understanding and commitment to the National Values and Principles of Governance and Values and Principles of Public Service as outlined in Articles 10 and 232 of the Constitution of Kenya;
Be computer literate;

Duties and Responsibilities

The Chief Officer will be the authorized officer and accounting officer in a specific department and shall be responsible to the respective County Executive Committee Member.

Specific duties will include:

Administration of a county department;
Formulation and implementation of programs to attain Vision 2030 and sector goals;
Development and implementation of strategic plans and sector development plans;
Implementation of policies and regulations;
Providing strategic policy direction for effective service delivery;
Ensuring compliance with the National Values and Principles of Good Governance and Values and Principles of Public Service as outlined in Articles 10 and 232 of the Constitution of Kenya, 2010; and
Performing any other duties as may be assigned from time to time.

Terms of Service: Contract of 3 years renewable.
Salaries and remunerations as prescribed by the Salaries and Remuneration Commission.

go to method of application »

A duly filled CPSB. 1 (2020) form, written application, CV, copies of certificates, testimonials and national Identity Card should be submitted in a sealed envelope clearly marked on the left side, the position being applied for.ONLY successful candidates will be required to avail the following documents:Hand delivered applications can be submitted at the County Public Service Board Offices located next to Kenya Red Cross near St. Anthony Boys High School – Kitale and addressed to:THE SECRETARY
TRANS NZOIA COUNTY PUBLIC SERVICE BOARD
P.O. BOX 4210 – 30200
KITALE

Apply via :

cpsbtransnzoia@gmail.com

www.transnzoia.go.ke

October 30, 2024
Communications Officer – Africa Team

KEY RESPONSIBILITIES

Regional communications work

In close collaboration with the Girls Not Brides Communications and Africa Teams, support the development and implementation of a regional communications strategy for the region – including digital, media, publications etc and support to members – with the objective of positioning child marriage in the region and highlight the work of Girls Not Brides and its member organisations.
In collaboration with the Africa Team, support the production of regional communications materials, including but not limited to, newsletters, mail-outs, infographics, fact-sheets etc.
Identify key moments throughout the year to highlight on our digital communications channels and drive external awareness of key campaigning opportunities such as international days.
Work with the Girls Not Brides Communications and Africa Teams to identify and contribute stories from the region – including through engagement with member organisations – that can be used across digital channels and support organisational storytelling.
Work closely with the Girls Not Brides Communications and Africa Teams to ensure the region is represented in a context-specific way across our global communications channels, including the update and translation of key documents in English and French.
Provide technical support to Girls Not Brides members, National Partnerships and coalitions as needed in their communications as well as support any communications training and capacity building sessions, if needed.
Contribute to campaigns and other influencing and advocacy initiatives in the region and prioritised countries.
Lead on communications roles within the Africa Team as required, including drafting copy for Girls Not Brides’ channels. Some translation and proof-reading support may be required.

Media Engagement

Develop and maintain relationships with influential traditional and emerging media to raise awareness of child marriage, Girls Not Brides and member organisations in the Africa region.
Work collaboratively with the Africa Regional Team and Communications Team to prepare all media outreach activities in support of Girls Not Brides initiatives such as supporting in the drafting of Op-Eds, quotes, press releases, media briefs, media pitches, and organising media engagement activities around events, country visits and/or member meetings.
Brief and prepare the regional team and Girls Not Brides member organisations for media interviews and engagements, including supporting the development of talking points and advising on messaging, and arranging media training where necessary.

Wider Organisational Responsibilities

Commit to the mission and vision of Girls Not Brides, putting them at the forefront of all planning, work and actions.
Uphold the values of Girls Not Brides in all areas of work and interactions with colleagues, member organisations, partners and other stakeholders.
Comply with Girls Not Brides policies and processes, with particular note for safeguarding, ethical communications, the code of conduct and data protection.
Ensure that internal databases and monitoring information are kept fully up to date.
Commit to ongoing personal development and learning.
Fulfil any other reasonable requests for the advancement of the Girls Not Brides mission.

PERSON SPECIFICATION

Essential experience

Significant professional experience in a similar role in the not-for-profit sector, an international/intergovernmental organisation, a social movement or social enterprise.
Experience in working on sensitive issues in a balanced way, rooted in strong safeguarding protocols and the ‘do no harm’ principle, with a focus on solutions-driven messaging rather than sensationalism.
Experience in developing story ideas and creative communications concepts.
Experience in supporting non-specialists to develop relevant communications technical skills and materials.
Proven experience of applying human rights-based and feminist approaches and experience of working with young people and adults at risk through ethical communications.
Experience in supporting the development and delivery of communications strategies.

Essential skills and knowledge

A good understanding of civil society organisations and the regional context regarding gender equality in Africa.
Excellent written and verbal communication skills in both English and French.
Good storytelling and media pitching skills.
Proven ability to write for different audiences.
A good eye for accuracy and detail and potential implementation challenges.
Strong news sense and an ability to spot newsworthy opportunities to raise the profile of Girls Not Brides and its member organisations.
Familiarity with creating quality media content including a demonstrated ability to write engaging, clear and concise copy.
Basic knowledge of photography / film making.
Demonstrated ability to develop and manage relationships with journalists, and consultants such as photographers.
Ability to support the organisation and implementation of successful media visits and media-focused events.
Highly reliable, organised, proactive and capable of independent judgement.
Ability to work quickly and effectively under pressure, prioritise and juggle multiple tasks within tight deadlines, and to deliver time-sensitive high-quality work.
Ability to work with minimal supervision to meet tight deadlines and juggle multiple priorities.
Excellent interpersonal skills and an inquisitive and analytical mind.
Outstanding written communication in English and French, creative thinker, and the ability to write for different audiences.
Willingness to work in a collaborative team and with diverse stakeholders, including an ability to work in different cultural environments, and work sensitively with member organisations and young women from a wide range of backgrounds.

Apply via :

girlsnotbrides.livevacancies.co.uk

October 30, 2024
Senior Manager – Gender and Programs

Overview

The ideal Senior Manager, Gender and Programs will be a compelling leader and leading gender expert, able to foster and steer high quality initiatives at AWARD. He/she will provide robust professional and technical guidance for multi-faceted programs focused on the nexus between gender and agriculture, environment and climate change, agricultural policy, and practice in Africa. He/she will oversee the implementation of the current portfolio of AWARD’s programmatic activities, coordinate the planning and design of new initiatives, lead AWARD’s conversations and engagement on gender in agricultural research for development with regional and global stakeholders. The incumbent will work collaboratively with all AWARD units to ensure seamless program execution and identify key learnings and opportunities for action to accelerate and achieve AWARD’s vision and mission. He/she will be also responsible for enhancing AWARD’s performance and credibility as an essential player and expert on gender responsive agricultural research for development (AR4D).

Duties and responsibilities

The Senior Manager, Programs and Research will: Provide leadership, direction, and technical support in the day-to-day program operations, production of high quality and timely deliverables in line with the work planning and allocated budgets.
Lead AWARD’s engagement with national, regional and global agricultural research and development communities on issues of gender and agriculture, climate change, and policy.
Prepare comprehensive work plans, develop program budgets, and work closely with the Team to ensure cost-effective interventions and operations at AWARD.
Lead the development of a robust gender research agenda and preparation of guidance materials, including toolkits and guidelines on gender responsive AR4D.
Work closely with the Programs, M&EL and Communications units, to translate data, evidence, and learnings from AWARD initiatives into compelling narratives and action points for sharing with key stakeholders in the agricultural sector.
Coordinate with the Programs, M&EL and Communications units, the review and analysis of the implementation and progress of the various initiatives to ensure that AWARD’s standards of excellence are maintained as well as to enable continued adaptive management. Support the review of AWARD’s grants, the analysis of cumulative results achieved and the preparation of recommendations to improve performance.
Prepare regular progress updates, lead the reporting exercises and sharing with the relevant internal and external audiences.
Contribute to AWARD’s resource mobilization efforts, identify, and provide guidance on new funding opportunities and strategic partnerships to explore as necessary. Serve as a member of the senior management team and contribute to the strategic positioning, decision making and working towards a farsighted, efficient, and effective leadership for AWARD.
Support continued capacity development of the AWARD team in the areas of gender responsive AR4D.
Proactively supervise a dynamic team of colleagues by providing effective coaching and necessary support for team motivation, personal and professional growth.
Represent AWARD externally as needed.

Education, knowledge and experience
Education

PhD in a relevant discipline, including gender studies, agricultural economics, social sciences, rural sociology, international development, rural development, or any related fields. Language proficiency
Excellent command of the English language, both written and spoken, with proven drafting and editing skills. Fluency in French would be an added advantage. Knowledge and experience
A minimum of seven (7) years of professional experience working in the field of international development/organisational development with a strong focus on integrating gender dimensions into programs and policies, particularly in the context of agriculture, climate change, rural development, food security and nutrition.
Internationally recognized expertise in gender methods, gender analysis and development research, preferably in the food systems and agriculture sphere.
Strong knowledge of, and experience in program design, implementation, management, and evaluation.
Proven experience in the coordination of donor-funded projects and thus, good knowledge of donor planning cycles, agreement requirements and regulations as well as donor reporting processes.
Experience working in Francophone Africa will be ad added advantage.
Experience in managing culturally diverse teams, including recruitment, and managing performance, career development, coaching and mentoring.
Solid experience working with multi-stakeholders in the agricultural sector and managing the implementation of complex institutional transformation processes on the African continent.
Strong understanding of the role of gender in the African agriculture and food systems, the policy landscape in Africa; value chain development and implications for socio-economic development, challenges, and opportunities for Africa’s effective development.
Solid track record of research contributions in agriculture and development, use of mixed-methods approaches, evaluation design, impact assessment and other strategic analyses focused on gender, agri-food systems, and related research topics.
Demonstrated experience in resource mobilisation and donor relations, including writing grant proposals and other fundraising materials.
Experience in communicating research, Monitoring, Evaluation and Learning (M&L) using a gender lens – related evidence including practical recommendations for action.

Apply via :

worldagroforestry.org

October 30, 2024
Credit Control Associate

POSITION OVERVIEW.

We are looking to hire an experienced credit control Associate to expertly manage the debts of our company. As a credit control Associate, you will be responsible for collecting debts from our company debtors, evaluating new credit requests, ensuring timely payments of company debts, processing invoices, maintaining the sales ledger, and providing administrative support.

Roles & Responsibilities.

Credit Assessment:

Assess the creditworthiness of new and existing customers by reviewing their financial statements, credit references, and payment history. Determine appropriate credit limits and terms based on the analysis.

Credit Control:

Monitor customer accounts to ensure compliance with credit terms and conditions. Follow up on overdue payments through phone calls, emails, and written correspondence. Resolve payment discrepancies or disputes and negotiate repayment plans when necessary.

Policies and Procedures:

Develop and implement credit control policies, procedures, and best practices to ensure compliance with legal and regulatory requirements. Stay updated with industry trends and changes in credit management practices.

Month end closure:

Ensure the month end close for the organization is completed accurately and on time. Identify, calculate and post any accounting adjustments in line with accounting standards and policies.

Reconciliation:

Coordinate quarterly and annual financial statements, as well as management accounts and cash flow forecasts. Support the implementation of the financial control framework including balance Sheet accounts reconciliations.

Compliance:

Oversee and ensure compliance on our tax responsibilities including, VAT, PAYE, Corporation tax and other such related matters. Assist in the compilation of information for the annual audit.

Administration:

Work with key stakeholders to manage and resolve any Accounts receivable issues. Compile, maintain, and file all physical and computerized reports, records, and other documents required, including auditable records.

Auditing:

Coordinated external Audit process

Reporting and Analysis:

Prepare regular reports and analysis on accounts receivable, aging balances, and cash flow projections. Provide management with insights and recommendations to improve credit control procedures, reduce outstanding debts, and optimize cash flow.
Any other duties assigned by the Line Manager.

Key Performance Indicators

100 % Operations Excellence.
100 % Compliance with statutory requirements.
Timely, error free and accurate relevant financial reports.
100% stakeholders management.

Academic Qualification & Experience Required.

At least 8 years of experience in credit control and Finance.
Fully qualified Accountant (CPA-K) with a Bachelor’s degree in Accounting/Finance;
Strong experience in dealing with VAT, PAYE, Corporation tax and other such;
Experienced using BTC, VT, Quick Book, Sage, Excel, Word, and other common software;
Have knowledge of application of International Financial Reporting Standards (IFRS);
Have good IT skills and knowledge of Microsoft Office, especially in Excel;
Have experience of working with financial accounting package;
Good knowledge of accounting principles;
Proficiency skills in keyboarding and file maintenance;
Ability to work with numbers in an accurate and rapid manner Ability to use personal computer and software to develop spreadsheets, databases, and do word processing;
Experience in the month end cycle to close our books and prepare monthly.

Personal Attributes

Strong Financial Acumen;
Problem Solving Skills;
Analytical Thinking;
Detail Orientation;
Planning & organization skills;
Tech Savvy.

Apply via :

kyosk.hire.trakstar.com

October 30, 2024
Procurement Assistant, G6

Responsibilities

The Procurement Assistant will be responsible for providing support to the Criminal Investigation Programme for Somalia. Within assigned authority, the incumbent will be responsible for the following specific duties:
Review, record and prioritize purchasing requests and obtain additional information/documentation as required; provide assistance to requisitioners in preparing scope of work and specifications of goods and services; propose product substitutions consistent with requirements to achieve cost savings; determine the availability of funding sources.
Undertake direct liaison with clients for acquisition planning, ensuring that required delivery dates can be met.
Identify and recommend sources of procurement; undertake market research to identify vendors.
Produce tender documents (e.g. Invitations to Bids, Requests for Proposals and Requests for Quotation) based on the nature of the requirements and cost of procurement involved.
Prepare abstracts of offers and compile data contained in quotations, proposals and bids to determine which supplier can deliver the required goods/services at the best terms and lowest costs possible with due consideration to quality, delivery time, prompt payment and other discounts, transportation costs, etc.
Enter into negotiation of terms and conditions of orders under the guidance of Procurement Officers; obtain credit and other information on proposed suppliers.
Finalize purchase orders and contracts for approval by the Procurement Officer; may authorize purchases in line with delegated signature authority, and, if required, prepare submission to the Contracts Committee for review and subsequent approval by the authorized official.
Resolve issues/problems related to delivered goods, including discrepancies between purchase orders and items/quantities shipped or received; prepare and sign Return to Vendor forms for unacceptable and/or damaged goods received.
Maintain relevant internal databases and files; keep track of any contractual agreements, direct provisioning contracts, etc. and inform affected users of contractual rights and obligations.
Liaise with Financial Resources Management Unit and other relevant stakeholders for matters related to vendor payments, as may be required.
Actively participate in Vendor Database management to ensure that vendors are fully registered with the correct commodity codes.
Research, retrieve and present information from a variety of internal and external sources on sources of supply, vendors by commodity, etc., as well as obtain specifications for new products and equipment on the market.
Draft a variety of correspondence.
Supervise, assign and review the work of more junior staff.
Assist with the collection and analysis of data as well as preparation of data presentations and reports for information sharing, responding to queries, knowledge management, planning and decision making.
Assist with visualizations and updating information material such as web pages or brochures.
Perform other work-related duties as assigned.

Competencies

PROFESSIONALISM: Knowledge of procurement policies, processes and procedures and of purchasing and accounting techniques. Knowledge of financial rules and regulations and ability to research and gather information from a variety of standard sources and to apply good judgment in the context of assignments given. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.
PLANNING AND ORGANIZING: Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.
ACCOUNTABILITY: Takes ownership of all responsibilities and honours commitments; delivers outputs for which one has responsibility within prescribed time, cost and quality standards; operates in compliance with organizational regulations and rules; supports subordinates, provides oversight and takes responsibility for delegated assignments; takes personal responsibility for his/her own shortcomings and those of the work unit, where applicable.

Education

High school diploma or equivalent is required.
A recognized first-level university degree (Bachelor’s degree or equivalent) may be accepted in lieu of two years of required work experience.
A CIPS Level 4 Diploma in Procurement and Supply is required.

Apply via :

careers.un.org

October 30, 2024
Liaison Assistant (IT), G6 Meetings Services Assistant, G4

Responsibilities

Assists the Chief in the integration of HCSU software application systems with the Host Government Departments (Ministry of Foreign Affairs, Kenya Revenue Authority, National Transport & Safety Authority, Kenya Airports Authority, Kenya Police, Department of Immigration) that support the provision of diplomatic privileges to the UN agencies, staff, consultants, interns and their dependents.
Stands in as Protocol ICT focal point between UNON-ICT, HCSU and the Host Government ICT departments in the absence of the Chief:

Ensures continuous functionality of relevant APIs (Application Programming Interfaces).
Coordinates support on software development matters, including security, data integrity and recovery; assists with needs assessment for new systems and modifications to existing systems.

Provides basic support in the design, development, implementation, and maintenance of customized workflows based on the Unit’s ProcessMaker, Data Manager and Queue management software applications:

Assists the Chief in the definition and specification of requirements; builds, tests, and modifies prototype application software based on detailed instructions; installs and maintains software systems.
Assists the ICTS team in troubleshooting, maintaining, making minor alterations to the business process management system to support daily operations.

Supports HCSU’s core client business process management application and the field office staff to ensure the smooth processing of documentation and tracking of all documentation submitted to Government offices and other UN agencies:

Provides user support to the Protocol/Liaison/Team assistants (users).
Performs ongoing reviews with users and responds to requirements; requests, implements, provides operational support, and maintains various applications.
Maintains regular contact with users and technical staff in user offices and provides support as required.
Assists the field team by maintaining the databases containing records of all internal business processes.

Reporting & Documentation:

Drafts instruction manuals and generates a variety of standard statistical and other reports.
Tracks expiry dates of documents and visas and notifies clients to initiate renewal action in good time.
Assists with the collection and analysis of data as well as preparation of data presentations and reports for information sharing, responding to queries, knowledge management, planning and decision making.
Assists with visualizations and updating information material such as web pages or brochures.

Supervises the G5 Liaison Assistant (IT).
Performs other related duties as may be assigned from time to time.

Competencies

PROFESSIONALISM: Knowledge of relevant programming language(s) and advanced programming skills. Good technical skills, ability to participate in development and maintenance of applications, provide user support. Ability to perform analysis, modeling and interpretation of data in support of decision-making. Ability to respond to changing requirements and assignments, ability to apply good judgment in the context of assignments given. Shows pride in work and in achievements. Demonstrates professional competence and mastery of subject matter. Is conscientious and efficient in meeting commitments, observing deadlines and achieving results. Is motivated by professional rather than personal concerns. Shows persistence when faced with difficult problems or challenges. Remains calm in stressful situations. Commitment to implementing the goal of gender equality by ensuring the equal participation and full involvement of women and men in all aspects of work.
CLIENT ORIENTATION: Considers all those to whom services are provided to be “clients” and seeks to see things from clients’ point of view. Establishes and maintains productive partnerships with clients by gaining their trust and respect. Identifies clients’ needs and matches them to appropriate solutions. Monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems. Keeps clients informed of progress or setbacks in projects. Meets timeline for delivery of products or services to client.
TECHNOLOGICAL AWARENESS: Keeps abreast of available technology. Understands applicability and limitations of technology to the work of the office. Actively seeks to apply technology to appropriate tasks. Shows willingness to learn new technology.

Education

Completion of High school diploma or equivalent is required. Diploma in Protocol and ICT is desirable.
Passing the Global General Service Test (GGST) is a prerequisite for recruitment consideration in the General Services and related categories in the United Nations Secretariat. The GGST is administered to applicants when required before the administration of a written assessment and/or interview. Successful passing of the Administrative Support Assessment Test (ASAT) in English at the United Nations Headquarters (UNHQ), Economic Commission for Africa (ECA), Economic and Social Commission for Western Asia (ESCWA), United Nations Office at Geneva (UNOG), United Nations Office at Vienna (UNOV), International Criminal Tribunal for Rwanda (ICTR) or International Criminal Tribunal for the former Yugoslavia (ICTY) may be accepted in lieu of the GGST.

Job – Specific Qualification

Certification in ProcessMaker 3 Advanced Architect Course and or ProcessMaker 3 Developer Course is desirable.

Work Experience

A minimum of seven (7) years of relevant work experience in supporting ICT infrastructure related to integration of diverse systems is required. The minimum years of relevant experience is reduced by two years for candidates who possess a first level University degree.
Experience in administration of diplomatic privileges and immunities is required.
Knowledge of legislation covering diplomatic privileges and immunities, immigration regulations and provisions of Host Country Agreements is required.
Experience with Business Process Management and the Business Process Modeling Notation (BPMN) is desirable.
Experience in Full Stack and API (application programming interface) development is desirable.
1 year or more of experience in data analytics or related area is desirable.

Languages

English and French are the working languages of the United Nations Secretariat. For this position, fluency in both English and Kiswahili / Swahili is required. Knowledge of another official United Nations language is desirable.

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October 30, 2024