Job Description
Provide oversight and quality control over recruitment procedures, including screening, interviewing, reference checks, and job offers;
Head all human resource functions in the office, including staff induction and orientation, maintaining and updating personnel files, and hiring and terminating employees;
Ensure employment policy structures with regard to job descriptions, salary scales, benefits, diversity, and training. Conduct periodic surveys within local markets to benchmark competitive staff compensation packages;
Oversee staff performance management policies, including annual and midyear 360 and probationary evaluation processes;
Serve as the key internal point person for employee labour relations and personnel mediation in the event of inter-office disputes;
Oversee research, drafting, and updating of employee policy and procedure manuals; staff bios; and staff orientation binder;
Research, negotiate and renew with the procurement team all office suppliers pertaining to personnel benefits, such as medical insurance and pension;
Identify periodic skills development or in-house training opportunities for staff;
Ensure a healthy and robust office environment to promote staff growth, wellbeing and productivity.
Promote a healthy spirit of teamwork and communication within the ICJ Kenya team through regular meetings and exchange of information.
Promote employee wellness and employee retention through creative benefits.
Oversee the day-to-day administration processes and operations for effective service delivery.
Provide executive support to the office of the Executive Director
Provide leadership in the maintenance of an up-to-date members’ register pursuant to the Societies Act.
Provide leadership in the submission of the organisation’s annual returns with the Registrar of Societies.
Prepare documentation for Annual General Meetings
Qualification/Knowledge/Experience/Skills:
A bachelor’s degree in human resource management or business management administration (a master’s degree will be an added advantage)
At least ten years’ previous work experience in human resources administration (experience in the non-governmental sector will be an added advantage)
IHRM Membership
Extraordinary initiative, creativity and capacity to think strategically
Excellent interpersonal skills, diplomacy, verbal and written communication skills
Integrity, confidentiality, and professional discretion essential
Appreciation of difference, diversity and human rights values in the workplace
Proven ability to build and maintain relationships with a wide array of people with diverse backgrounds throughout the sector
Performance review methods and techniques
Staff training, development and recognition
Knowledge and understanding of human resources best practices, including the ability to interpret and apply policies consistently in the context of problem-solving
An understanding of relevant legislation, policies and procedures
Technologically competent, experienced with database systems, including the ability to operate spreadsheets and word processing programs at a highly proficient level
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