Job Summary: The HR & Admin Manager is responsible for providing strategic Human Resources leadership.
S/he will ensure high quality and efficient staff recruitment, contracts management, orientation, learning and development, performance management, compensation and benefits, code of conduct compliance, employee engagement and staff care.
The HR & Admin Manager will also provide technical support and capacity building for HR team and will be working closely with the HR Admin.
Officers to facilitate the development of a highly effective, strategic HR function.
Essential Responsibilities:
Assess capacity of HR staff across IMC offices in Somalia in their ability to appropriately and adequately manage all HR issues and address any gaps.
Work with the HR Officers, Legal department to ensure staff understand and apply HR best practices and IMC policy, and engaging staff to foster and implement a creative and productive workplace that actively promotes learning and staff development.
Ensure IMC HR Manual is updated, translated as necessary and circulated to all staff as required.
Take leadership for employee wages and salaries administration
Management of employee documentation and records
Provide leadership with employee recruitment and selection and work with departments to develop talent pools for key priority roles.
Strengthen employee relations and develop mechanisms to ensure employee concerns and grievances are addressed in a timely, equitable and consistent manner.
Management of employee health and safety by ensuring employees work in environments where risks to their health and safety are adequately managed.
Develop a training and mentoring plan to enable HR Department to work efficiently.
Liaise closely with IMC Lawyers to ensure IMC is fully compliant with Somalia Labor Law wherever applicable.
Serve as a member of the Country Management Team.
Maintain a healthy and empowering office environment that encourages open, honest and productive communication among IMC staff by delivering an employee engagement and communication strategy.
Support the management, coaching and development of national staff to build a cadre of skilled, committed and motivated staff.
Work with HR Team and other department heads to update orientation/on boarding materials for new staff orientation and conduct training for all HR staff to carry out orientations effectively.
Work with HR Admin. Officers to conduct training sessions specifically aimed at transparent recruitment process, contract management, HR reporting, staff personnel files management and effective orientation.
Review contracts, employee data & records, leave administration and compliance to HR policies and procedures and work with HR Admin. Officers to conduct training aimed at all HR staff.
Review all personnel files and related HR documents country wide and work with HR team to ensure all files are up to date and in compliance with IMC policy.
Work with HR Admin. Officers to develop and execute capacity building plan aimed at Human Resources staff across IMC Somalia to enable them deliver timely and accurate HR services.
Support and provide guidance to the Department Heads, HR Admin. Officers staff to effectively implement Performance Management Program and link it to staff development/capacity building and training.
Serve as a mentor for and build the capacity of HR team to ensure sustainable and reliable HR services in all field offices.
Ensure standardization of HR forms/processes across offices and ensure use and sharing of best practices between field locations.
Actively participate in proposal design and kick off meetings, specifically advising on organizational structure, position scoping and other inputs critical to ensure strong HR foundation to support program quality.
Be the lead focal person for the Safeguarding policy. This includes training of staff on the Safeguarding policy, its implementation and follow up any issues which have been reported on the same.
Maintain a legal status of expatriates working with and visiting the Somalia program – work permits, visas and passes if any.
Act as the contact person with the Somalia NGO Board. Ensure adherence to the Somalia NGO Board rules and regulations.
Escalate code of conduct issues.
Perform other tasks as requested by supervisor.
Qualifications:
Master degree or equivalent education in HR/Management/Business
A registered member of IHRM with a valid practicing license
10 years of progressive HR professional experience with a minimum of 5 years as a head of HR department or equivalent experience.
NGO experience is essential.
Demonstrated success as an HR generalist supporting employee groups of 500+ employees in multiple locations within the country required.
Demonstrated success in supporting senior management and building relationships.
Broad knowledge and experience in employment law, compensation, organizational planning, organization development, employee relations, and training and development
Strong collaborator with effective interpersonal and analytical skills
Demonstrated ability to work, manage, and meet competing deadlines in a fast-paced environment.
Must be comfortable in being a proactive member of the senior management team. Must have a proven track-record of proactively identifying and communicating potential problems and proposing solutions.
Must be able to function effectively in a loosely structured, but complex work environment and to set appropriate priorities and deal effectively with competing priorities and pressure
Ability to carry out responsibilities independently with minimal technical support.
Capable of managing conflict and conflicting views.
Superb written and verbal communication skills required.
Fluency in English, both written and spoken.
Committed to staff training and development and effective at facilitation.
Commitment to the IMC’s mission, purpose and values.
Ability to travel and spend extended time in different parts of Somalia, with limited facilities and often under harsh conditions on a short notice.
