Department: Programmes
Reports to: Country Director, Kenya
Job Description: Under the overall supervision of the Kenya Country Director (CD), the HoP is a key member of the Country Management Team (CMT), along with the Head of Financial Accounting (HoFA).
The HoP is responsible for providing overall leadership at a strategic and operational level for the Country Office (CO); ensuring that SHA Kenyas’ programmes contribute to the vision of SHA and that overall programme goals are met.
The HoP provides managerial, technical, mentoring and administrative support to a high performing programme team of Project Managers, Technical Advisors and Project Officers, leading effective planning and coordination across a growing and exciting project portfolio.
He/she is the lead for the design of new and innovative programmes and coordinating the development of funding proposals for new or ongoing projects in line with agreed upon CO goals and strategic direction.
Key Responsibilities:
Leadership and Strategic direction
To lead and engage with the programme team to promote SHA’s values in their day to day work
Participate in the strategic development of the Kenya programme, as a key member of the CMT
In liaison with the CD and programme team, design programmes and strategies in line with SHA’s mission, priorities and guidelines
Assist the CD in programme fundraising, identifying new areas of need and potential areas for project development and donor funding in Kenya.
Programme Management
Overall responsibility for the management of all SHA projects in Kenya consistent with good practice in project cycle management
Ensure adherence to timelines for all proposals and review proposals as necessary; Ensure strict compliance with donor contract requirements and reporting deadlines;
Coordinate effective implementation of programme activities, including the development of work plans and facilitate their timely implementation; developing annual programme budgets and monitoring budget expenditure.
Prepare programme reports such as Quarterly and Annual Programme performance indicators reports, Donor Reports, Board reports and other ad-hoc reporting needs
Support regular (monthly and quarterly) and highly rigorous approach to monitoring and evaluation, with a focus on outcomes, including systems for monitoring performance toward specific goals and objectives and developing and overseeing the baseline, mid-term, end term and impact evaluation component.
Ensure SHA complies with all legal and donor requirements in programme areas
Ensure good working relationship with all programme stakeholders including government, civil society, private sector and beneficiaries, ensuring they are fully involved in planning and design, implementation, monitoring and reporting of programmes as appropriate
Operational Management
Ensure expenditure and budget tracking are compliant with programme scope and donor guidelines
Ensure regular communication is maintained among field sites including between the field, the Kenya Head Office and the programme support staff in HQ and the UK
Ensure adherence to timelines for all proposals and review proposals as necessary; Ensure strict compliance with donor contract requirements and reporting deadlines;
Travel to the project sites as and when needed
Safety and Security
Ensure field site safety and security guidelines are prepared and reviewed at least biannually
Ensure all safety or security incidents (fires, vehicle accidents, theft, etc.) are appropriately recorded and reported by project coordinators to relevant parties
Actively monitor field site safety and security and advise the RD of new developments
Logistics and Finance
Liaise with Desk Officer, Head of Compliance at HQ and Kenya CD in identifying areas for improvement across all support areas;
Work closely with the HoFA and Project Managers to prepare and review budgets and anticipated results
People Management
Provide direct line management to Programme Coordinators and Project Managers and through them support the management and development of all project staff
Maintain good team communication, engender excellent team dynamics and actively manage all direct reports to ensure optimum performance across all programme staff
To mentor and coach direct reports as part of people management brief to ensure SHA attracts and retain the best talent within the Kenya programme
To ensure a Performance Development Review (PDR) is completed for each direct report (to include a training needs analysis) and the follow-up meetings as agreed
Ensure compliance with all organisational HR policies and procedures and local labour laws in relation to the selection, recruitment and retention of all programme staff
Assist in the recruitment of all new programme staff
Representation
In coordination with the CD and Programme Support Coordinator, represent SHA at national, regional and international levels; to donors, local and national government authorities, other NGOs, and any other parties as required
Support the CD’s strategic co-operation initiatives with government, private sector and national/international NGOs and CBOs active in the programme areas
In coordination with the CD, lead on national and regional policy engagements.
Ensure that relationships and formal agreements with government and partners are maintained and updated as appropriate
Ensure proper programme documentation and sharing with partners within and external to SHA programme;
Key Relationships
Internal
SHA Kenya CMT
SHA Head of Africa Operations (HQ)
SHA Desk Officer (HQ)
SHA Programme Support Officer (HQ)
SHA Programme Funding Coordinators (HQ)
External
Government of Kenya Ministry of Agriculture, central and devolved offices
Key institutional donors (EU, Irish Aid)
Kenyan Agriculture and Livestock Research Organization (KALRO)
International research institutes
International NGOs, social enterprises and private sector and consultants
Academic Institutions (Universities)
Private Sector
Aptitude Requirements
Excellent analytical skills
Excellent writing and presentation skills
Ability to work under pressure and on own initiative
Ability to contribute to a small team environment
Excellent interpersonal skills
Qualifications, Capacities and Experience
Advanced degree in the areas of Agriculture, Agribusiness, Livelihoods, Rural Development, Project Management, Development Studies or any related economy, sociology, international development or Environment
Minimum of 5 years’ experience in programme and people management at a senior level in similar/related role; Experience and evidence of programme development, proposal writing and a proven ability to secure donor funding
Strong understanding of and practical experience in agriculture, food and nutrition security and related activities;
Strong understanding and practical experience on project cycle management, monitoring, evaluation and reporting at a high level
Good team-worker; able to work closely with a small team with minimum direct supervision;
Commitment to international and humanitarian NGO codes, standards and practices;
Ability and willingness to travel to remote areas across the all counties where SHA Kenya work;
Expertise in rural enterprise development – value chains, credit, cooperatives, farmers associations;
Clean driving license.
