Responsibilities
The principal duties and responsibilities are but without limitation: –
Up keeping the muster roll and staff timings.
Individual staff data management-Date of employment/Due leaves, Loans, Offs duties, NSSF, NHIF, PIN records etc.
Supports organization staff by establishing a recruiting, testing, and interviewing program; counseling managers on candidate selection; conducting and analyzing exit interviews; and recommending changes.
Payroll computation.
Preparation and remittance of statutory deductions i.e. Paye, Nssf and Nhif before due dates.
Transit loss reconciliation with Vivo/Ola/Kobil /Bamburi/Others Gains and losses.
Taking Minutes for Management Meetings and truck analysis Minutes
Preparation and issuance of contracts to new staff after recruitment.
Making travel bookings and reservations for the Managing Director and other Management staff.
Manages a pay plan by conducting periodic pay surveys; scheduling and conducting job evaluations; monitoring and scheduling individual pay actions; and implementing pay structure revisions.
Preparing training/induction programs and coordinating the process to ensure new employees in the department are well briefed and inducted into the various company processes before settling on their particular jobs.
To ensure implementation of the policies and procedures of the company.
To initiate the interoffice communications (Memos).
To be the custodian of all Personnel files
Enhances the organization’s human resources by planning, implementing, and evaluating employee relations and human resources policies and procedures.
Implement HR programs as per the HR Manual
Ensures legal compliance by monitoring and implementing applicable human resource as per the Employment Act (2007) requirements, conducting investigations, maintaining records, and representing the organization at hearings.
Maintains the work structure by updating job requirements and job descriptions for all positions in liaison with other HODs
To conduct cross training
Prepares employees for assignments by establishing and conducting orientation and training programs in liaison with other HODs.
Ensures planning, monitoring, and appraisal of employee work results by training managers to coach and discipline employees; scheduling management conferences with employees; hearing and resolving employee grievances; and counseling supervisors and employees.
Institute and run an effective employee benefits program in liaison with the HR executive committee
Retains historical human resource records by designing a filing and retrieval system and keeping past and current records.
Qualifications
University degree in HR or other related field
A fast learner
Leadership: An experienced team leader
Planning and organizing – Organizational abilities
Critical thinking, decision making and problem solving skills.
Ability to initiate/manage cross-functional teams and multi-disciplinary projects.
Influencing, leading and delegating abilities
Must have sound change management skills – problem solving, innovation, process improvement, influence, consultation, Conflict resolution, communication and leadership.
