Purpose of the position
To support the Director of Finance and Operations in providing a professional accountancy services in-country, consistent with global accounting frameworks and practices. You will be expected to assist in the development, implementation, monitoring and coordination of program activities as outlined below.
Key Accountabilities (included but not limited to)
In Your Role As Finance Specialist You Will
Prepare and capture financial transaction entries into Sun system as assigned
Co-ordinate system closure at month end and conduct monthly General Ledger reconciliations
Reconcile staff advance accounts and ensure all outstanding balances are followed up on
Administer physical banking activities for the Program
Maintain a sound internal control environment
File and maintain financial, legal and tax records requirements
Ensure the application of accounting policies and standards
Consolidate and submit all statutory returns to appropriate authorities
Prepare annual forecasts and prepare consolidated financial statements in conjunction with HQ and the Finance and Operations Director
Work with the Finance and Operations Director and the Technical team in the analysis of expenditure trends by program areas / activities
Manage and control the accounts payable function and facilitate payment of vendors on a weekly basis
Prepare bank and salaries reconciliations
Monthly review of sub-contractor financial reports
Update office inventory register and reconcile the inventory listing to the general ledger on a monthly basis and ensure all assets are accounted for in terms of policy
Reconcile company fixed asset register with tax fixed asset register and reconcile the fixed asset register and general ledger on a monthly basis
In Your Role As Administrator You Will
Manage and procure wider office needs such as stationery, consumables etc.
Prepare documentation for processing Purchase Requisitions
Manage and Administer Petty cash
Liaise with office landlord on office repairs and conduct general office maintenance
Courier parcels for staff and draw up pro forma invoices for international parcels
Coordinate and support in arranging meetings
Produce minutes for meetings and follow up on actions on behalf of the manager
Supervise the office cleaners
Manage and administer office stationery and other office consumables
Provide general office administrative support as and when required
Qualifications
Essential qualifications
Bachelor’s Degree in Finance, Accounting, Business Management / Administration, or any other relevant field, Minimum 3 years of experience in accounting and working in Finance and Administration.
Desirable Qualifications
CPA (K) / ACCA finalist
Experience & Skills
Minimum 3 years of experience in USAID, CDC or PEPFAR and/or other donor-funded programs in a similar role
Familiar with accounting packages like Sun Systems, Pastel, Accpac a plus
Demonstrable experience in some or all aspects of budgeting, forecasting, and maintaining other planning and control procedures
Preparation of monthly accounts, ensuring timely and accurate compliance with HQ deadlines
Experience developing and interpreting statistical and accounting information, and analyzing and reporting variances
Excellent computer skills and exposure to Finance packages
Exposure to working across many different areas of administrative functions
Exceptional verbal and written communication
Personal qualities
The ability to communicate effectively with the in-country team as well as HQ Finance team
The ability to prioritize and plan workload and to meet tight reporting deadlines
Ability to work systematically while juggling conflicting priorities
The appetite to work across all facets of finance and develop and enhance skills
Collaborative nature of working across different teams
Ability to effectively prioritize and plan work
Be solution focused and able to solve problems
Analytical mindset
Ability to build rapport and credibility with stakeholders
Enthusiastic, positive and vibrant
Strong relationship management and positive approach
Good communication skills
Keen on detail, a high level of reliability, objectivity and honesty
Behavioral competencies
Accountability
Attention to detail
Results orientation
Influencing and Persuading
Planning and Organizing
BroadReach Culture Cornerstones
We serve a mission greater than ourselves
We do better everyday
We are solutions driven not problem focused
We turn all customers into raving fans
