Project Summary:
The Kenya and East Africa Development Outreach and Communications Support Program provides communication, outreach, and strategic planning services to the USAID/Kenya and East Africa (KEA) and USAID/Somalia Mission. Through a four-year period of performance, the program supports day-to-day media communications and outreach activities, as well as the development of a mission-wide Communications Strategy.
**Please note: Only Kenyan citizens are eligible for this position
Position Summary:
The Logistics and Administrative Assistant will be a part of a two-person operations team supporting the anticipated USAID Somalia Development Outreach and Communications (DOC) Support Program’s activities. They will report to the Finance and Operations Manager and work full-time at MSI’s Nairobi field office. This position will support the finance, operations and technical teams and will perform other administrative duties, including coverage for reception, as requested.
Responsibilities:
Work closely with the Finance Specialist to provide operational support to all project activities.
Support financial needs by processing payments, preparing tax forms, and scanning financial documents in a timely manner.
Ensure asset inventory control and management, facilities management, and coordinate transportation.
Maintain office and purchase order files and databases and assist with recording the purchasing of supplies.
Support procurement actions of office supplies and materials (e.g., for workshops) and ensure an adequate supply of office materials (paper, toner, stationary, cleaning substances, toiletries etc.) for the day-to-day running of the office.
Implement administrative and finance activities by organizing and archiving information.
Assist in arranging project site visits and coordinating all MSI field visits for both long- and short-term staff, including facilitating booking of venues for accommodation, meals, conference facilities, and other related services.
Conduct errands in support of assigned tasks, such as post office deliveries or pickups, project purchases or other miscellaneous tasks.
Perform follow-up calls to provide confirmation of receipt of official correspondence, reservations, and other communications.
Assist staff with overflow work including word processing, data entry and internet research tasks.
Welcome and attend to all office guests and answer the office telephone.
Any other assignments as determined by project needs.
Qualifications:
A minimum of high school diploma, Bachelor’s degree preferred.
A minimum of two years of professional experience in support of office and/or event management.
Skills in supporting record keeping and accounting.
Ability to work within a team and multitask.
Regional knowledge of Somalia required.
Experience working under USAID-funded programs preferred.
Fluency in English and Somali.
Only candidates who have been selected for an interview will be contacted. No phone calls, please.
MSI is an EEO/AA/ADA Veterans Employer.
