GRADE REREC 8 (ON PERMANENT AND PENSIONABLE TERMS OF SERVICE)
Job Specification
An officer may be posted in Receiving, Stock Control and Issuing on periodic rotation:-
The duties and responsibilities will entail assisting in:-
Receiving Functions
Receiving materials, examine condition and completeness;
Using computer systems to confirm the correct supplies;
Confirming all receiving documents; Bill of lading, packing list, delivery note etc.;
Determining space requirement and position of the material;
Generating Goods Received Notes (GRN);
Capturing and processing stores data;
Complying with Procurement Act;
Preparing requisitions for stocks replenishment;
Monitoring the movement of stores;
Preparing daily and weekly receiving reports; and
Stock verification and reconciliation of records.
Stock controls Functions
Verification of physical stocks and comparing them with the system balances and record the position;
Monitoring stock levels and report replenishment requirements;
Filling all the stock documents;
Preparing daily and weekly reports; and
Complying with Procurement Act.
Issuing Functions
Confirming authorization of requisitions and contractors;
Determining the vehicle capacity according to weight limits before loading;
Issuing stores;
Sorting, dispatching and filing documents;
Capturing and processing stores data;
Complying with Procurement Act;
Monitoring the movement of stores;
Preparing daily and weekly issuing reports; and
Stock verification and reconciliation of records.
Dispatch Functions
Confirming that the authorized person is the one signing out for the materials;
Preparing the gate pass;
Coordinating authorization of the gate pass;
Filing all the dispatch documents; and
Complying with Procurement Act.
Person Specification
For appointment to this grade, a candidate must have:-
Diploma in Procurement and Supplies Management, Business Administration, or other relevant field from a recognized institution;
Membership to a professional body either KISM or CIPS; and in good standing;
Proficiency in computer applications; and
Fulfilled the requirements of Chapter Six of the Constitution.
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