The Center seeks to recruit a Receptionist to provide receptionist and administrative services to the office.
Responsibilities
Manage the reception desk and interface with visitors to the Center;
Ensure the reception area is kept clean and attractive, furniture properly arranged and magazines, brochures, daily newspapers and other literature are up to date;
Carry out basic accounting duties including maintenance of office petty cash;
Execute secretarial tasks- booking meeting rooms, taking minutes during staff meetings and handling necessary logistical requirements;
Manage the switchboard, ensure smooth communication flow between the Center and external parties;
Process Local Purchase Orders, purchase requisitions, receive invoices and forwarding for payment;
Receive stationery items;
Process business cards for staff;
Requisition and distribute airtime to eligible staff; and
Reconcile monthly statements for APHRC’s flight bookings.
Requirements
Bachelors’ degree in Administration or related field;
Excellent skills in MS Office Suite;
At least 3 years of similar experience in a busy office, preferably in INGO;
Strong interpersonal, organizational and communications skills;
Ability to assess priorities and manage competing demands with minimum supervision;
Reliable and attentive to detail;
Experience in handling finances is desirable.
