To provide responsive and sound support to the Arc Skills Group Finance Function and Management to enable accurate and timely financial reporting. To provide support with regard to all financial matters within the business. Ensure adherence to statutory requirements, asses financial risk and strive for operational efficiencies within the business. Ensure timely and robust financial reporting to the Arc Skills Finance Function for monthly management accounts, budgets, re-forecasts, cash flow and other requests.
Planning/Budgeting and Controlling/Monitoring
Assist the Country CEO with the preparation and review of annual and multi-year departmental plans and budgets (operational and Capex).
Assist with the development of business plans and/or costing of proposals.
Prepare monthly, quarterly and annual management accounting reports and obtain commentary on performance, progress and reasons for variances, where relevant.
Assist the Country CEO in preparation of regular cash flow forecasting, pipeline management and reporting and ensuring the maintenance of sufficient funds for business operational purposes.
Financial and General
Perform the Accounts Receivable function, including the issuing of invoices and collection of outstanding debt.
Perform the Accounts Payable function, including the managing and payment of supplier invoices in line with Arc Skills Group Policies. Reconcile supplier accounts on a weekly basis (invoice processing, check coding and update P&L)
Manage weekly payment operations as well as month end creditor payments
Manage debtors
Manage assets and keep asset register updated and post monthly depreciation
Monthly accruals, provisions and prepayments
Liaise with banks and auditors
Production of monthly management accounts and submission of month end reports to the Group FC
Monthly Balance Sheet Reconciliations
Capturing payments in line with Arc Skills Group Policies.
Prepare asset, liability, and capital account reconciliations by compiling and analyzing account information.
Documents financial transactions by entering account information.
Reconcile and control company credit cards
Monthly intercompany loan account reconciliations, shareholder loans and member loan account.
Ensure the insurance schedule is kept updated
Prepare schedules and documentation for external audit, along with Annual Financial Statements based on IFRS.
Support the GEMS Internal Audit team with their regular reviews.
Communicate, co-ordinate and support the relevant processes to ensure all financial year-end and other administration requirements are met on a timely basis to ensure full legal compliance with financial requirements.
Compliance
Ensure timely and accurate submission of all relevant tax returns, including but not limited to Income Tax, VAT and Employment Taxes.
Obtain the necessary Withholding Tax documentation where applicable.
Liaise with Tax Advisory Firm on more complex tax matters.
Assist with any other local compliance or regulatory requirements.
Perform any ad-hoc finance related duties as might be required.
Employee Matters
Compile and submit monthly statutory returns
Run monthly payroll on VIP and submit payroll information to Regional HR Manager
Monthly & quarterly sales commission calculations
Maintain source document files
Qualifications / knowledge:
Bachelor’s degree in Accounting or Finance
Be a registered member of an accounting body recognized in Kenya
Thorough knowledge of accounting procedures, taxation and principles
Awareness of business trends
Knowledge of regulatory standards and compliance requirements
Skills:
Attention to detail with strong numerate skills
Willingness to get involved in all aspects for financial and accounting process
Ability to effectively handle multiple projects at one time
Experience in Sage Evolutions preferred
Strong skills in using Microsoft Office, especially Microsoft Excel
Excellent verbal and written skills with an ability to communicate effectively in English
Strong work ethic and high standards for achievement
Experience:
5 – 10 years Finance /Accounting experience
Experience with creating financial statements