Background to Household Economic Strengthening of CASE-OVC
The Comprehensive Assistance, Support and Empowerment for Orphans and vulnerable Children (CASE-OVC) project seeks to respond to the challenge facing OVC in 17 counties through service delivery to the children and their caregivers; improving the economic capacity of the households and strengthening the informal and formal facilitative systems for OVC support and welfare. The project is implemented in 17 counties in Kenya namely: Nakuru, Kiambu, Turkana, Murang’a, Machakos, Narok, Makueni Meru, Kajiado, Nyeri, Kitui, Nyandarua, Embu, Baringo, Laikipia, Tharaka Nithi and Samburu. The project implements targeted and strategic activities focusing on three levels of vulnerability: individual, household and systemic.
CASE-OVC seeks to work with bidders to support the delivery of Household Economic Strengthening to OVC caregivers in the project counties. The target caregivers engage in agricultural value chains, micro-enterprises as well other livelihood opportunities such as artisanal works (beadwork, metalwork and woodwork)
Objective of the Assignment
The objective of this partnership is to support caregivers employ best models that will ensure CASE-OVC target households understand market-based solutions, appreciate and are willing to engage in two or more income generating activities. The partner will build capacity of the LIPs and caregivers and strengthening of both agricultural and non-agricultural value chain activities.
Evaluation Criteria
Christian Aid will rate proposals based on the following factors:
Relevance of responses with respect to the requirements set forth in this Request for Proposal
Relevance and effectiveness of the proposed methodology
Qualifications of the service provider.
Relevant past performance and experience
Financial Proposal (demonstration of value for money)
Christian Aid reserves the right to award to the bidder that presents the best value to Christian Aid as determined solely by Christian Aid in its absolute discretion.
RFP Provisions
Please take note of the following requirements and conditions pertaining to the RFP;
Documents to be submitted
Conflict of Interest Declaration Form
Tax Compliance certification
Duly Accomplished Form and adhered to guidelines as provided in Annex A, B and C
Partial Quotes
Quotes may be done per value chain per county
Christian Aid will award to
One supplier Only at a time
Special conditions to the Contract
Cancellation of the PO/Contract provisions are not met.
Basis of Award
An award will be made based on the Best Value Offer which will be determined by how closely a bid meets the requirements, any additional value offered, and Price. The contract will be awarded to the responsible bidder whose proposal offers the most competitive evaluated price that meets or exceeds the acceptable requirements for technical/non-cost factors set forth in this RFP. The offer must be presented using the required Forms.
Evaluation/Selection Criteria
Evaluators will score bidders as indicated below;
Evaluation Criteria Grading for Each Criterion
Highly Exceeds Expectations 5 Points
Slightly Exceeds Expectations 4 Points
Meets Expectations 3 Points
Meets Most but not All Expectations 2 Points
Does not meet Expectations 1 Point
Scores will be weighted in the following proportions:
Maximum Score Possible
100%
Score Breakdown:
Relevance of responses with respect to the requirements set forth in this Request for Proposal
40
Relevance and effectiveness of the proposed methodology
10
Composition of the proposed service provider
10
Relevant past performance and experience
10
Financial Proposal (demonstration of value for money)
30
Rejection & Acceptance of proposals
Christian Aid reserves the right to accept or reject any bid either in whole or in part without giving reasons for either rejection or acceptance.
RFP Amendments
Christian Aid reserves the right to request clarification on any proposal or to ask bidders to supply any additional material deemed necessary to assist in the evaluation of the proposal. Christian Aid also reserves the right to change the RFP schedule or issue amendments to the RFP at any time and reserves the right to cancel or reissue the RFP.
Schedule of Events
Release of RFP 12th Feb 2020
Last date for Questions 14th Feb 2020
Answers from Christian Aid 18th Feb 2020
RFP closes – Responses due 21st Feb 2020
Notice
This RFP shall not be misconstrued to be a commitment on the part of Christian Aid either financially or otherwise to award any form of contract to any respondent. It shall not entitle any organization/individual to claim any indemnity from Christian Aid.
Christian Aid has zero tolerance on fraud, canvassing, collusion among Offerors, falsified proposals/bids, bribery, or kickbacks. Fraud is any act or omission that intentionally misleads or attempts to mislead to obtain a benefit or to avoid an obligation. Any firm or individual violating these standards will be disqualified from this procurement and barred from future procurement opportunities. Employees and agents of Christian Aid are strictly prohibited from asking for or accepting any money, fee, commission, credit, gift, gratuity, object of value or compensation from current or potential vendors or suppliers in exchange for or as a reward for business. Employees and agents engaging in this conduct are subject to termination
If you have any concerns about potential fraud in any way related to Christian Aid projects, Contracts or activities please contact whistleblowing@christian-aid.org
Procurement Department
Christian Aid Kenya
Annex A: Instructions
Requirements from the Bidders
Bidders are required to indicate how their proposed solution meets/ provides alternatives to the technical specifications as outlined summary sheet below;
Technical Specifications:
Value chain development:
a) Conduct training of caregivers on agronomy and post-harvest management
b) Facilitating market linkages for the caregivers for agricultural products
c)Training on beadwork designs and mix of colours for beadwork items
Value chains to be supported include:
a) Poultry
b) Sorghum
c) Green grams
d) Vegetables
e) Goat rearing
f) Bee keeping
g) Potato farming
h) Avocado
i) Tubers-cassava and irish potatoes
j) Beadwork
Scope of Work
The assignment will be carried out in and implemented in 11 CASE-OVC counties i.e. Kitui, Kajiado, Machakos, Meru, Nyandarua, Nakuru,Narok,Nyeri,Embu,Kiambu and Makueni.)The trainers/service providers will be selected on need basis to provide services to the caregivers at county level.
Bidder Profile and capacity
Agricultural value chains.
The Bidder for the agricultural value chains should be a market systems expert who has over 7 years providing services on agri-business and entrepreneurship. They should demonstrate ability to work with marginalised segments of market actors and capacity to design appropriate models that work for them. Experience of working in an OVC or HIV/AIDS implementation context will be an added advantage. The bidder should have hands on experience working with smallholder farmers and linking them to markets.
The bidder for the agricultural value chains must be conversant with the ‘restricted agricultural inputs’ as outlined in the USAID KAVES PERSUAP and the relevant mitigation measures.
Non-agricultural value chains/beadwork
The bidder should have 7 years’ experience working in the design industry with emphasis on beadwork. They should have a good understanding of beadwork market requirements both locally and in international markets.
