Department: Finance
Location: Baringo County (Marigat), Kenya
Reports to: Head of Finance and Administration (HoFA), with a matrix reporting to the Project Manager
Gross salary: Kshs 2,160,000 p.a
Benefits: 22 days annual leave, Medical Insurance (self + spouse and up to 4 children), 10% Employer pension contribution and 25% leave allowance
Expected travel: Periodic travel within Kenya required
Job Purpose: The purpose of the Project Accountant role will be to ensure checks and balances in accounting, reporting and disbursement of funds. S/He will provide financial management by ensuring accurate and timely recording of financial data, processing of transactions and monitoring programme costs against donor guidelines, preparing financial reports and building capacity of partners.
S/He will maintain high standard of accounting and financial control to ensure compliance with EU regulations.
Key Responsibilities:
Financial and Grant Management
Manage programme related routine financial accounting in line with organisational policy, EU accounting standards, and compliance to policies and Kenyan legislation, ensuring timeliness, efficiency and completeness;
Verify the accounting records of the grantees to ensure accurate financial reporting and compliance with donor requirements
Prepare a schedule to be used for posting all grantees entries on PS Financials (PSF) and Post as appropriate after review
Participate in various procurements processes
Prepare annual procurement plan for the project
Review monthly grantee’s financial reports, assess the fund request and liaise with the Head of Finance and Administration for disbursement of funds
In liaison with the Programme Manager, reconcile with the grantees on quarterly basis funds balances and related Key Performance Indicators/Results
Initiate payment processing according to internal policies and procedures
Assist in posting payroll journals from time to time
Initiate annual partner contracting process
Financial Planning and Budgeting
In liaison with the Programme Manager, finance and other programme staff align activity plans with grants agreements;
Be in charge of the preparation and revision of monthly, quarterly and annual budgets;
Responsible for cash flow management of the project and monitoring disbursements of funds to grantees, partners and suppliers;
Management and Donor Reporting and Compliance
Prepare management reports, that includes partner consolidated reports on monthly and quarterly basis
Prepare donor financial reports that comply with donor requirements;
Conduct Partner Organizational Capacity Assessments and Quarterly reviews and monitor progress of the partners
Compile monthly anticipated results, variances, comments and actions
Compile information for internal and external audits and coordinate the expenditure verification exercise, special audits and respond to internal audit reports
Office Administration and Logistics Management
Oversee the office management processes and ensure the office environment is clean and organized
Preparation and Maintenance of office vehicle ROTA
Preparation and organize the logistical arrangements of staff when going to the field
Maintenance of office inventory records and fixed assets register, and the custodian of all physical inventory or project materials
Facilitate the office correspondences received in hard copies and manage postage/courier services
Support Duties
Support design partner due diligence process
Support review of partner business plans
Prepare presentations for internal review meetings
Key Relationships:
Internal
Project Manager
Country Management Team
Programme Team in the Field Office
HQ Finance team
External
Staff from partner organisations both finance and programme staff
Service providers
Qualifications, Knowledge and Experience:
A Bachelor’s degree in Accounting / Finance and should have certified qualification (CA, ACCA, CIMA, CPA) and preferably, be a member of a recognized professional accounting institute
Five years practical experience in Financial Accounting, at least three of which should be in grants management.
Proficient in Microsoft Office, spreadsheet applications and computerized accounting systems
Demonstrated financial advisory, operational and analytical skills including high level of organisational, problem solving and facilitation skills;
Demonstrated experience in donor fund projects, undertaking risk assessments, internal audits and/or assessing internal controls.
Role Competencies:
Results-orientated with excellent communication skills, as well as curiosity and initiative
Proactive and motivated with a strong commitment to Self Help Africa’s vision, mission and values
Attention to detail and the ability to produce timely and accurate reports
Ability to work as part of team across different cultures
Good analytical skills
Previous experience of managing USAID, EU and/or other donor funding
Experience working with organisations in partnership arrangements
go to method of application »
