Summary
Our client is a Kenyan based company that is responding to the need for conveniently accessible and affordable clean drinking water. Today our client prides itself in being one of the few highly professional water firms in sub-Saharan Africa.
Job Purpose
Perform secretarial and clerical duties. Assists the professional staff in the overall functioning of assigned area’s programs.
Primary Responsibilities
Directors Assistant – Maintain directors schedule and answering calls
Greets visitors with enthusiasm. Directs visitors to the appropriate area. Notifies staff of the presence/arrival of above. Maintains the office area in an orderly and clean state.
Performs basic filing, copying, data entry, and word processing duties. Keeps stationary current. Retrieves records as needed and directed.
Screens incoming calls (information) and directs to appropriate personnel, including answering uncomplicated requests for information or contacting appropriate personnel. Relays information in an accurate and time efficient manner.
Assists professional staff with scheduling. Notifies customer of scheduling.
Provides support for efficient departmental operations: processes ordering of equipment and supplies; responsible for incoming and outgoing mail; etc
Operates and assists in the maintenance of office equipment, i.e. computers, copier, printer, telephones, etc.
Assist with completion of necessary reports as requested
Maintains customer confidence and protects operations by keeping information confidential
Monitor supplies in vending store/stations and notify appropriate staff when stock is in need of replenishment
Maintain appropriate interpersonal relationships with employees, peers and consumers.
Handling of petty cash
Make sure all licenses and certificates are current.
Maintains office supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies.
Other duties as assigned
Knowledge, Skills & Experience
Minimum two-year degree/diploma or equivalent course work in secretarial sciences and/or computer classes
Minimum 5 year’s experience working as an office assistant or secretary or director’s personal assistant with word processing, Excel, PowerPoint and/or other computer applications
Administrative Writing Skills
Reporting Skills
Excel, Microsoft Office
Professionalism, Confidentiality, Organization
Typing, Verbal Communication
Other Considerations
Legible handwriting. Ability to prioritize and receive direction from multiple people. Must have exceptional interpersonal and telephone skills. Should be able to take initiative.
START DATE: Immediate
KINDLY INCLUDE YOUR CURRENT AND EXPECTED REMUNERATION IN YOUR RESUME.
