Education Development Trust is looking for an Intern to support the Regional Director and regional Senior Management Team (SMT) in Nairobi office.
Job Purpose: The role holder will handle a wide range of administrative and executive tasks for the Regional Director (RD) and regional Senior Management Team (SMT).
Duties and Responsibilities
Providing quality secretarial and support services to the Regional Director and regional senior management team.
Drafting correspondence, keeping relevant records and analysing information while ensuring confidentiality and integrity of correspondence in the RD’s Office
Maintaining the Regional Director’s appointment schedules and diary by planning and scheduling meetings, and making travel arrangements;
Handling internal & external enquiries on behalf of the Regional Director in an expeditious and confidential manner
Maintaining accurate filing and record system;
Drafting of letters, presentations, minutes and reports as directed by the Regional Director;
Processing travel documents including visa applications and related documents for the RD;
Facilitating and arranging SMT meetings;
Arranging travel schedules and making reservations for the senior management team as required;
Any other duties as may be assigned by supervisor
Person Specification
Knowledge
Essential:
Professional qualification in Business Administration/or Business Management degree.
Must have graduated in the past one year from a recognized institution.
Any other relevant development related discipline is an added advantage.
Experience
Essential:
Excellent written and oral English language skills;
Excellent communication, interpersonal relations and computer skills;
Fluency in written and spoken English with good writing skills;
Evidence of computer literacy and related software packages particularly MS Word and MS Excel;
Desired:
Administration support services experience is an added advantage.
Skills:
Ability to communicate effectively both orally and written
Ability to record and/or communicate messages accurately;
Excellent time management skills;
Ability to liaise with line manager to ensure the effective management of workload;
Ability to prioritise workload and deal with multiple requests and tasks;
Strong interpersonal skills, high degree of flexibility and a team player;
Excellent writing and organizational skills;
Ability to work independently with little supervision.
Languages: Proficiency in English.
This opportunity is for three months only.
The successful individual will be mentored to learning how to carry out the outlined activities in building their experience.
