Contract Length: 3 Months
Child Safeguarding: Level 3 – the post holder will have contact with children and/or young people either frequently (e.g. once a week or more) or intensively (e.g. four days in one month or more or overnight) because they work country programs; or are visiting country programs; or because they are responsible for implementing the police checking/vetting process staff.
Role Purpose: The Regional Procurement Unit is a part of Save the Children’s East Africa Regional Office. The Supply Chain intern will provide support to the Regional Procurement Coordinator and other members of the Regional Procurement Unit Team
Scope of Role:
Reports to: Regional Procurement Coordinator
Dimensions: Save the Children works in 8 countries in East Africa (Kenya, Somalia, Uganda, Rwanda, Sudan, South Sudan, Tanzania and Ethiopia) with a current staff complement of approximately 3500 staff and current expenditure of approximately $200 million each year
Staff directly reporting to this post: None
Key Areas of Accountability:
Assist the Regional Procurement Coordinator in ensuring that filing functions of the RPU is done in an accurate and timely manner.
Filing of all general correspondences.
Filing of procurement related documents.
Assist in the procurement functions of the RPU.
Assist in processing PR/PO and ensuring signing of the same is done in a timely manner and all supporting documentation is in place.
Assist in updating the procurement tracker on a weekly basis.
Assist in receiving deliveries of goods from the supplier and doing relevant inspection.
Receiving and confirmation of all supplier invoices and attaching supporting documentation for onward payment processing.
Assist in Warehousing and Dispatch.
Assist in preparation of Goods in transit for dispatch.
Assist in filling in the relevant documentation required for dispatch of goods
Liaising with transporter, clearing and forwarding agent to ensure timely dispatch of goods
Assist in Conducting Assessments.
Assist with preparation of Questionnaires for relevant assessment that RPU will be conducting.
Assist in dispatch/sending of the questioners and managing correspondence with the interviewees.
Assist with compilation of the reports.
Perform any other related tasks as may be assigned.
Skills and Behaviours (our Values in Practice)
Accountability:
Holds self-accountable for making decisions, managing resources efficiently, achieving and role modelling Save the Children values
Holds the team and partners accountable to deliver on their responsibilities – giving them the freedom to deliver in the best way they see fit, providing the necessary development to improve performance and applying appropriate consequences when results are not achieved.
Creates a managerial environment to lead, enable and maintain our culture of child safeguarding
Ambition:
Sets ambitious and challenging goals for themselves and their team, takes responsibility for their own personal development and encourages their team to do the same
Future orientated, thinks strategically and on a global scale
Collaboration:
Approachable, good listener, easy to talk to; builds and maintains effective relationships with colleagues, Members and external partners and supporters
Values diversity and different people’s perspectives, able to work cross-culturally.
Creativity:
Develops and encourages new and innovative solutions
Cuts away bureaucracy and encourages an entrepreneurial approach
Integrity:
Honest, encourages openness and transparency, builds trust and confidence
Displays consistent excellent judgement
Qualifications and Experience
A Logistics trainee who wishes to gain some practical experience
Degree in Logistics, procurement or equivalent
Excellent computer skills especially in MS Excel spreadsheets and MS Word
High level of integrity and ability to work as part of a professional team
Excellent communication skills
Proven ability to handle challenging workload
Cross-cultural experience, understanding and sensitivity;
Excellent interpersonal and written and oral communication skills;
Commitment to Save the Children values.
Strong training and coaching skills
Additional Job Responsibilities
The duties and responsibilities as set out above are not exhaustive and the role holder may be required to carry out additional duties within reasonableness of their level of skills and experience.
Equal Opportunities
The role holder is required to carry out the duties in accordance with the SCI Equal Opportunities and Diversity policies and procedures.
Child Safeguarding:
We need to keep children safe so our selection process, which includes rigorous background checks, reflects our commitment to the protection of children from abuse.
Safeguarding our Staff:
The post holder is required to carry out the duties in accordance with the SCI anti-harassment policy
Health and Safety
The role holder is required to carry out the duties in accordance with SCI Health and Safety policies and procedures.
