Terms of offer
We offer a collegial, diverse and gender-sensitive working environment, and we strongly encourage applications from qualified candidates. This position is remunerated on local terms. The appointment will be for an initial period of three (3) years, subjec
Job Description
DUTIES AND RESPONSIBILITIES
Internal Control System
Adhere to internal control systems that will ensure that the centre attains its objectives, produce accurate and reliable data for decision making, ensure compliance to policies and laws of host countries and safeguard the centre assets
Identify and assess changes that could significantly impact the system of internal control in the centre.
Evaluate and communicate internal control deficiencies in a timely manner to supervisor
Financial Planning and Budgeting
Liaising with CRPs focal scientist for CRPs and mega projects managers on budget preparations ensuring they are as per the grants’ agreements.
Preparation of monthly, quarterly, and annual budget vs. actual expenditure for review by the project managers
Prepare and process financial data necessary for budget adjustments as approved by the project managers ensuring compliance to grant agreements
Provide financial backstopping to project managers
Prepare and analyze financial data for budget estimates provided by the various units and regions for the annual financial planning (POWB)
Monitor budget expenditures for the offices at HQ, the regions and the country offices
Ensure funds follow up from donors to ensure Centre’s cash flow is not affected
Recommend measures or actions to ensure full utilization of various budget allocations
Donor Reporting and Compliance
Preparation of donor financial report that comply with donor requirement in all aspects for CRPs and Mega Projects
Prepare on a quarterly basis, the project status of CRPs and Mega projects showing the up to date expenses, grants receipts, over spent projects, under spent projects etc.
Ensure that expenditures are aligned with CRPs and Mega projects budgets
Work with, support and interpret Grant Financial Reports to staff when necessary
Review of Donor Financial Reports from the regional offices ensuring that they have been done as per the donor and ICRAF requirements before presentation for internal ICRAF approval
Management of Partner financial information
Ensure advances to collaborating Institutions are accounted on time
Evaluate the financial capacity of partners/collaborators and review related MOU’s
Review and process partners advance liquidation and updating same in the financial systems
Prepare monthly age analysis of all partners balances and follow overdue liquidations
Review of Proposals, Partner and Donor Agreement
Review of proposal and concept notes budget to ensure they are full costed as per ICRAF policy
Review of Donor Agreement and ensure all the financial clause are acceptable, attainable and in compliance to our Grants acceptance requirements
Review of Partner agreement and ensure all the main donor requirements are passed down to the partners
External and Internal Audits
Coordinate mega projects special audits and respond to internal audit reports
Coordinate special audits for all projects in the respective assigned units
Support ICRAF annual audit process.
Ensure the Audit recommendations are followed up and implemented
Other Duties & Responsibilities
Financial management capacity building for programme administrators
Identify and mitigate potential risks within your work area.
Assist in the preparation and consolidation of the annual Programme of Work and Budget
Contribute towards the finalization of ICRAF’s annual accounts
Supervise Assistant Accountant in the Budget, Regions and Reporting unit
Assist in the preparation of Restricted Grants income schedule for audit purposes
Assist in the computation of monthly and annual income for all restricted projects
Assist in the preparation of monthly and annual exhibits for the financial statements
Ensure compliance of financial statements with the IFRS.
Requirements
10 years’ experience in accounting, 3 of which should be in grants management.
Exposure to an ERP.
Bachelor’s Degree in Commerce
CPAK
Very good analytical skills
Keen and attention to details
Good communications skills
Good understanding of budgeting and financial management procedures
Proficiency in database applications and MS office suite
Excellent interpersonal skills, demonstrated ability to work effectively in a multicultural team
Ability to organize and manage multiple priorities, work under pressure, and meet deadlines.
Strong self-starter with initiative to identify opportunities and take appropriate action
Job Summary
Provide financial Management support to all CRPs and Mega Projects and Regions and Units assigned.
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