Sheer Logic Management Consultants is seeking to engage a dynamic individual for a PA to Managing Director position for one of our clients.
Responsible for management of the CEO’s office matters while conducting all administrative duties (Including Expat management) in order to ensure the smooth flow of work and activities within the office and promoting good relations with other Departmental Heads, Expats and external clients
Responsibilities
Ensuring that all correspondence (both incoming and outgoing) are disseminated and processed effectively
Ensuring that In charge of effective dissemination of information and notices within the department and to other departmental heads
Handling incoming telephone calls/faxes and confidential matters.
Liaison between Department and internal clients.
Ordering of stationery for the department
Ensures that the required documentation is prepared in a timely manner and submitted to the immigration authorities and follow up to ensure that the visas/work permits are issued.
Maintains optimal relationships with the relevant Government officials to help ensure that applications are approved.
Ensure payments as per Expat benefit is effected in a timely manner e.g. school fees, rent, vacation tickets
Processing of business travel applications and follow up for validation of same
Document and distribute minutes from meeting and follow up on action points from responsible parties
Present documents for CEO’s sign off as presented by respective parties within the company
Enter payments to the system and follow up approvers and process until payment is made
Handling and screening visitors
Book meetings appropriately and in agreement with the CEO
Usher in guests as per the CEO’s scheduled diary
Prepare accordingly for each meeting for the CEO by ensuring availability of accommodations and refreshments if required
Receive on behalf of CEO and disclose all gifts as received from vendors and external parties as per the code of conduct
Follow up and brief CEO on scheduled events and projects as directed
Sit in the events CFT committee to ensure all events meet minimum company standards
Qualifications
High Degree of Integrity
Capable of working under minimum supervision
Hardworking, resilient and pro active
Excellent communication – both written and spoken
Excellent interpersonal skills
Mature – able to engage Senior Management and VIP guests
Good organizational
Willing to learn
Good multitasking skills
Educational Level
Minimum of Diploma in Secretarial Studies
Well versed in MS Computer packages i.e. Word/ Excel/ PowerPoint
5 years’ experience in a busy environment
