The position will be responsible for handling administrative functions as well as coordinating and implementing office procedures in order to ensure smooth running of the company’s offices.
Responsibilities
Managing day-to-day administrative activities of the company’s office by setting and monitoring schedules and organizing work flow
Scheduling and attending meetings, creating agendas, taking minutes and managing agreed deliverables
Coordinating and facilitating meetings, appointments and conferences
Maintaining liaison with internal and external parties
Responding to queries verbally, on emails and on phone to provide necessary information where need be
Making travel arrangements, preparing itineraries and maintaining travel records and vouchers
Ensuring safe storage of documents and paperwork by maintaining proper filing system
Tracking stocks of office supplies and place orders when necessary
Qualifications
Minimum Bachelor’s Degree in Business Administration or other relevant discipline
At least 3 years’ experience in a similar function
Outstanding organisational, coordination and presentation skills
Ability to multitask and prioritize workload
Ability to interact with high level individual personalities
Good decision making and time management skills
