The document controller is in charge of workflow, including letting a person or group of people know that action needs to be performed on a file to complete a process. Record keeping may be needed for internal systems and external clients as well as regulatory and legal compliance, depending on the industry. Many companies use electronic document management systems to track digital documents. EDMS software acts as a digital file cabinet that allows for quick sorting and retrieval of records. The software works hand-in-hand with scanners that convert paper documents.
Day-to-day responsibilities are focused on the control and tracking of documents. Specifically, you’ll number documents and input technical revisions, perform compliance checking, filing and organizing, documentation auditing, and report on document status and distribute documents as required.
Qualities include meticulous attention to detail, excellent communication skills and the ability to work independently as well as on a team. Familiarity or proficiency in MS Word and Excel software is often required. Exposure to project management skills is also a plus for employers.
Education Requirements
Document controllers need to have a college degree.
