Air Operations Manager

About the Job
Reporting to the Air Operations Manager the Air Operation Officer is responsible for handling passenger and cargo bookings. He/she liaises with Logistics Office in Nairobi and other departments for all flight movements and ensures that air operations statistics and operating documentation are updated and archived in accordance with the ICRC policy.
This position is based in Nairobi.
Duties and Responsibilities

Processes passenger and cargo booking requests through the air operations database and liaises with relevant departments to verify all bookings and approvals
Ensures compliance with all ICRC documentation, reporting, filing and archiving standards
Supervises loading, unloading and fuelling of ICRC aircraft and ad-hoc charter flights from local operators when required
Provides support to the Air Operations Manager and Senior Air Operations Officer in monitoring radio communications and flight progress
Analyses, processes and checks all invoices relating to air operations, compiles supporting documents and prepares service requests for approval
Captures Daily Flight Report data and air operations related costs (planned and actual) in the air operations database
Establishes and manages a systematic filing system for all air operations documentation
Assists with the collation, filing and update of all aircraft/crew information
Reviews and archives the flight folios for each flight and highlights any discrepancies
Provides administrative support to all air operations departmental meetings, presentations and seminars, keeps all documentation, statistics and reporting up to date and ensures all necessary administrative work is implemented on time

Minimum qualifications and required competencies

Diploma in Aviation or Logistics operations
3 years’ experience in air transportation; experience in a humanitarian organization will be an asset
Good knowledge of technical aviation terminology
Conversant with the applicable internal and international aviation standards/regulations; training in safety and quality management will be an asset
Computer proficiency in excel and database management
Highly organized with excellent planning skills
Ability to work under pressure
Fluent command of written and spoken English
Driving licence for light vehicles