Job Details
Designing and implementing efficient and effective procurement management systems in accordance to the Organization and Government procurement regulations and policies;
Working with the procurement sub-committee and the management in developing and reviewing the organization’s procurement plans and ensuring that decisions of the Procurement Committee are implemented
Participate in reviewing the procurement manual
Reviewing and updating the list of approved suppliers
Informing procurement committee / management on procurement matters;
Planning
Planning, implementing and reviewing the organization’s annual procurement plan
Coordinating the preparation of procurement plans for all the departments within the Organization;
Support preparation of annual tenders and pre-qualification of suppliers;
Procurement Processes
Responsible for the procurement of works, goods, and services for all departments in the Organization according to the Organization procurement regulations and public procurement regulations;
Ensuring that all departments adhere to the procurement plans
Ensures that procurement is done in a timely manner within the Organization and in accordance to Public Procurement and Disposal Act and Regulations;
Certification of payment to suppliers
Give feedback to both successful and unsuccessful bidders;
Establishing a reliable and credible source of goods and services for the Organization
Maintain accurate purchasing records
Hold negotiations with supply sources on behalf of the Organization concerning the materials and services that they intend to procure where applicable.
Assets And Stores Management
Inventory and stock control in the various departments
Custodian of local purchasing orders and local supply orders;
Taking receipt and custody of samples
Market Survey And Research
Carry out market research in order to obtain information containing the prevailing conditions on the supply market;
Responsible for the continuous improvement and streamlining of delivery systems to increase efficiency and customer satisfaction;
Reporting
Prepare reports to management on procurement on behalf of Finance department
Participate as secretary to the Beacon of Hope Procurement Committee; preparing the agenda for the procurement meetings and ensuring implementation of committee’s decision
Monitoring And Evaluation Of Unrolling Contracts
Track all signed contracts to make sure that the vendors respect their part of the contract, and, of course, when needed make the required adjustments to the existent contracts.
Facilitate learning and knowledge management between staff and among other stakeholders on financial and procurement matters.
Implement Quantitative and qualitative measures in monitoring the entire supply chain, from the manufacturer to the beneficiary, as well as for individual parts of the supply chain.
Design procurement M & E indicators.
Support, plan and draft project baseline, midline and final evaluation reports, e.g. in construction contracts etc., to Support the monitoring of the quality and completeness of contract engagements for evidence -based decision making
Qualifications
Bachelor’s degree in Purchasing & Supplies/Supply chain Management
Recognized professional qualifications in procurement such as CIPS/CPSPK/KISM
Proficiency in IT
Demonstrated Three (3) years’ experience in Procurement and supplies.
