Main Purpose Of The Job
To maintain accurate accounting records and ensure compliance with established internal controls in the project.
Responsibilities
Prudent Management of project funds
Prepare weekly cash flow forecasts against project needs and budget
Prepare cash request on the basis of planned activities, expenditure and commitments as per budget lines
Prepare monthly bank reconciliations on or before 10th of every month
Conduct monthly cash count and prepare cash certificates
Verify authenticity of various payments, ensuring proper authorization, support documentation and accounting to appropriate budget lines.
Act as bank Agent in the operation of NCCK/RSP Bank accounts in Kakuma.
Custodian of the Camp accountable documents
Disburse fully authorized floats for planned activities and follow-up accountability of the same within 48 hours of completing such activities
Ensure spending within the budget lines by the project implementers
Ensure that payments to incentive workers are fully supported and signed by recipients.
Maintain Records and books of accounts related to Refugee Services Programmes in Kakuma.
Ensure timely keying in of programme accounting data into the software.
Review float returns made and ensure that they are accurate, complete, properly supported, analyzed and coded against the budget.
Ensure all expenditure returns are properly captured and posted in respective budget codes.
Ensure proper and sequenced filing of all accounting payment vouchers, supporting documents and Petty cash reimbursements
Asset Management
Ensure that all Camp assets are well secured and coded
Ensure maintenance of an up to date asset listing stating the location/user
Ensure proper handing over and safe custody of the assets upon staff transition
Ensure disposal of assets is in line with NCCK and UNHCR disposal policy
Financial Reporting
Prepare timely Implementing Partner Financial Report (IPFR) as per the donor guidelines
Prepare monthly General Ledger for updating the Head Office accounting system.
Prepare budget vs. actual monthly income and expenditure report to head office as part of the monthly management Accounts for the Camp.
Participate in budget preparation for the Camp.
Facilitate smooth external audit and verification of the projects
Facilitate monthly reconciliation of the Camp float account with Head Office
Liaison Role
Liaise with Camp Coordinator on all Project expenditure and cash flows
Liaise with UNHCR, NCCK Kakuma office and Head Office management on all financial matters of the project.
Liaise with the Head Office RSP accountant and Senior Programmes Account on all financial matters.
Attend seminars and meetings related to project work as may be requested.
Leadership Roles
Provide leadership in financial management and stewardship.
Carry out occasional visits to project implementation sites as it may be necessary to confirm the activities and stock take.
Provide Leadership to the Assistant Accountant
Perform any other duties that may be assigned from time to time by the supervisor.
Qualifications
Level of Education/Academic Qualification
At least Form IV – KCSE or equivalent.
Specialised Training/Professional Qualifications
Part qualification professional accounting qualifications – At least CPA II
Other Competencies/Abilities/Skills Required
Strong management and leadership skills
Good interpersonal skills
Experience in computerized accounting system.
Must be flexible and versatile.
Work under minimum supervision
Relevant Job Experience
At least 2 years’ experience in a similar position.
Authority And Decision Making
The position involves making recommendations to the Camp Coordinator on issues related finances or areas of work.
go to method of application »
Leave a Reply