Grants Manager

Requisition ID: req6470Sector: GrantsEmployment Category: Fixed Term
Open to Expatriates: NoJob DescriptionThe Grants Manager is a key staff member within the IRC Kenya Programs Department, responsible for proposal development and ensuring the proper implementation of all grant compliance policy and procedures through appropriate coordination and information dissemination. The Grants Manager reports to the Deputy Director, Grants and Accountability (DDGA) and works closely with the Program Coordinators and Managers and the Regional Officers in New York and London.Key ResponsibilitiesProgram Design and Proposal Development

Coordinate proposal and budget development process for concept notes and proposals
Review potential funding opportunities and provide a brief to senior management that will inform the go/ no go decision
Submit proposals and budgets for review at HQ ensuring that the grant applications are prepared according to the required format and submitted to donors where applicable.
Research on potential funding opportunities
Design and deliver proposal development capacity building training and contribute to the development of proposal development skills among IRC Kenya staff
Provide day-to-day support and advice on funding issues relating to current grants and planned proposals to IRC Kenya staff

Sub-grant management

Review sub-grants for compliance with donor rules and regulations
Provide feedback and request clarifications on sub-grant documents that have been submitted for approval
Support Program Manager’s in the drafting of partner agreements
Maintain master files on sub-grants on hard copy and in the share drive
Oversee all internal, external and sub-grantee reporting with programs and finance, ensuring high-quality, well-written and timely reports meeting donor and IRC requirements.

Communication

Liaise with donors regarding funding opportunities. Where applicable, meet with representatives of funding agency to work out final details of proposals and budgets
Maintain excellent relationships internally within IRC and with all IRC’s partners, such as WFP, ECHO, UNHCR, CDC, UNICEF, UNFPA and local authorities.
Oversee development and maintenance of headquarters and field reporting systems and processes related to grants management
Maintains master files on grants on hard copy and in the share drive. Monitor paperwork connected with grant-funded programs
Conduct monitoring visits to field locations

Human Resources

Provide technical back stopping for field based grants officers
Support the program department in other recruitments if requested
Orient relevant staff of all departments to donor requirements and work closely with all IRC departments and field units to comply with donor requirements
Undertake other tasks as requested by the Deputy Director of Grants and Accountability, the immediate supervisor.

Key Result Areas

Quality Proposals and concept notes
Effective partner management
Donor compliance

Qualifications

University degree in international relations or other relevant field.
Master’s Degree Desirable
3 to 5 years of INGO field experience in a similar position: grants management, proposal development (program narratives and budgets) and donor reporting.
Knowledge of UN (UNHCR/ UNDP/ UNICEF/WHO), US (USAID/OFDA), EU (ECHO/ EC) and UK (DFID) donor regulations, procedures and requirements
Proven ability to develop winning proposals to public and private-sector donors
Excellent written and spoken English essential
Excellent organizational skills, ability to determine priorities and attention to detail a must
Ability to work in a multicultural context as a flexible and respectful team player
Willingness to travel to the field as and when needed
High-level of knowledge and practice with Word, Excel, Outlook, etc. required
Work in a multisectoral/ multicultural team- patience, cultural sensitivity and application of contextual understanding in day to day work
Ability to work with tight deadlines for proposal development/ information needs
Please make sure to include copy of Certificate of Good Conduct in your application.

Kenyan nationals are encouraged to apply. International allowances are not available for this position. Salary and employee benefits are compliant to the Kenyan NGO Sector.IRC is an Equal Opportunity Employer and considers all applicants on the basis of merit without regard to race, sex, color, national origin, religion, sexual orientation, age, marital status, veteran status or disability.DisclaimerPlease take note that International Rescue Committee (IRC) does not ask for any fees in connection with its recruitment processes