About the Role:
The role will include the following responsibilities:
Keep the front desk tidy and presentable with all necessary material.
Ensure the timely purchase of office stationery and other such materials.
Welcome guests, respond to queries from both clients and employees.
Answer all incoming calls and redirect them or keep messages.
Direct prospects to the field sales team when needed.
Distribute and store correspondence (e.g. letters, emails and packages)
Maintain and update company databases.
Maintain a company calendar and schedule appointments.
Book meeting rooms as required.
Keep updated records of office expenses and costs.
Monitor office supplies and place orders when necessary.
Order front office supplies and keep inventory of stock
Schedule in-house and external events.
Manage Junior Administration staff in order to ensure the office is neat and tidy
Take up other duties as assigned (travel arrangements, accommodation, schedules etc.).
Who we are looking for:
You have Proven experience as front desk representative, agent or relevant position.
You have working knowledge of office equipment, like printers.
You are experienced in the use of office management software like MS Office (MS Excel and MS Word, specifically).
You have strong organization skills with a problem-solving attitude.
You possess excellent written and verbal communication skills.
You have strong interpersonal skills, and possess a keen eye for details.
You have a diploma; additional qualifications are an added advantage.
