Job Description:
This Chief of Staff serves as the strategic advisor and counsel to Group Chief Executive Officer andwill be responsible for the overall coordination, trouble shooting and facilitation of strategy execution. He/she will be responsible for monitoring and reporting specific initiatives / projects in the executive office ensuring consistency with the Group strategy, commitments and goals. He /she will be instrumental in creating and maintaining cross-departmental relationships to enable leadership success.
Responsibilities:
Strategic Partner • Coordinate the execution of strategic initiatives and projects of highimportance and guides to completion
Provide support in the planning and implementation of initiatives; while facilitating the definition of scope, plans, goals and deliverables
Participate as an adjunct member of the Group Leadership Team (GLT) to discuss potential business issues keep track of progress until resolved
Assess inquiries directed to the GCEO, determine the propercourse of action and delegates to the appropriate individuals to manage. This includes action list arising from GCEO’s participationin conferences and meetings with Partners.
Meeting preparation and follow up: reviewing upcoming meeting for the coming week to ensure the leader has all of the information needed to be as productive as possible and sending out agendas ordocuments to meeting attendees as necessary
Lead strategic planning process for the organization
Create and update dashboards for reviewing key performanceindicators
Advisor • Ensure the GCEO receives adequate information regarding differentissues, for ease of decision making
Serve as an ‘honest broker’ by understanding the preferences of theGCEO and ensuring he receives a full range of perspectives
Set a process for monitoring potential risks & developing proactivepolicies to mitigate against the risks in question.
Communication and Information dissemination
Communicates on behalf of the Group CEO with management and staff, on various matters as directed by the GCEO
Reviews correspondence and drafts responses for the GCEO as appropriate by fact-checking all communications, editing and proofreading key documents as required
Assists in the preparation of documentation for Board Meetings,follows up on correspondence related to the GCEO’s meetings with funders, partners and key staff Research & Reporting
Conducts research, prepares analytical reports & assists the GCEO in developing reports, presentations, speeches and publications.
Prioritizes, and follows up on incoming issues and concerns addressed to the GCEO, including those of a sensitive or confidential nature. Determines appropriate course of action,referral, or response
Identifies and provides information and recommendations to the GCEO on issues and opportunities that could impact the organization’s agenda and the successful execution of the GCEO’s commitments.
Prepares reports by collecting and analyzing information.
Crisis Management • Develops plans for emergences standard process for managing crisis and works with Group Leadership Team to address the specifics of an emergency
Direct Support of GCEO
Strategically manages the GCEO’s time: working with Executive assistant, looking at long term travel calendar, evaluating opportunities and determining fit with priorities.
Monitors information flow: Sometimes acting as a gatekeeper, ensuring GCEO’s involvement in a project or decision-making process at the right moment.
Plans and leads Group Leadership Team retreats, step backsand other special events
Overseeing large often cross functional organisation-wideprojects or initiatives
Bring together multiple stakeholders and help drive decisions
Researching, benchmarking, analyzing data and making recommendations
Qualifications:
Bachelor’s degree in a related field and Masters is an added advantage
Member of a relevant professional Body
Over 10 years of experience at management level in a similar organisation
Proven creative thinker with strong business acumen
Knowledge and skills
Ability to operationalize strategy into action for the organisation as whole.
Understands programme and project management.
Working knowledge of the health sector
Broad knowledge of the Amref programmes and strategic focus.
Strong leadership skills, executive disposition, and demonstrate high levels of integrity.
Innovative skills and ability to craft and execute strategy.
Excellent oral and written communication skills
Impeccable time management and multi-tasking skills
Proven problem solver who can make clear-headed decision while under pressure
Detail oriented
Strong interpersonal skills and a knack for collaboration across varying business units
Self-motivated and self sufficient
And energetic leader with excellent communication skills a positive attitude and a go-getter drive.
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